© RomanyTM
Overview
Romany Enterprise is a Clinical process driven Hospital Management Information System with
well structured electronic health records. It is Extremely scalable solution, easy to deploy in parts and gradually scale up to a large Hub and Spoke setup.
It is conceived and designed by, clinicians, administrators, auditors and hospital management consultants and created and supported by a software solutions company having a track record of more than 2 decades in the Indian and International Market.
It is created with the latest state of art Oracle and Microsoft technology in multi-tier software architecture and can be easily deployed on Flash-Rom driven thin clients, Hand held Wi-fi devices or PCs having any operating system
Clinical-staff friendly interface, single point data inputs and automated data integrity checks eliminates the need for any technical trained staff for using the software.
It conforms to the latest International Healthcare Standards like HL7, ICD Coding etc.
Features
Web-enabled state-of-art HIS Application
Clinical Process driven HIS with 100% process logging
Completely integrated HIS modules with single point inputs
Comprehensive Administrative and Financial solution
Integrated Electronic Health Records
Access to patients clinical history
Multi-level Application Security with 100% Audit Trails
User-friendly Navigation and User Interfaces
User-defined application screens
Automated Discharge Summary and Treatment Plan
On-line Bed Availability Status – ICCU, Wards
OPD Appointment Lists
Direct SMS alerts to Doctors, Administrators, Patients
Admissions, Discharges, Transfers, Referrals
Monitoring of Outsourced Treatment
Automatic generation of Health Statistics
OPD Appointment Lists
On-line Billing and Payments
Corporate Packages, Insurance, Central Government Health Schemes
Multi-location Pharmacy Inventory Management
Multi-location Diagnostics with Process Flow Management
Template Based Investigation Reports
Equipment Scheduling
Treatment by Multi-disciplinary teams
Expense and cost analysis
Pilferage monitoring by indicators
© RomanyTM
Patient Demographics
Demographics of Registered Patients - Complete details with multiple addresses, kin details, referring doctors
Family Health Cards
Patient ID Cards - ID Cards can have barcodes or RFID chips
Demographics from Medical Camps - These can be tracked for number of conversions to hospital admissions
Foreign Patient Documentation
Corporate Patients & Dependents - Option to record, scan and store company authorization letters - Creation of Corporate packages with variables - Creation of detailed inclusion and exclusion lists for activities, pharmacy & diagnostics - Operation based packages - All inclusive packages like CGHS, ECHS, BPL - Partial payment by corporate - Corporate Discounts and differential rates
Out Patients Management
Clinic Scheduling - Setting up of different clinics at different rates at different frequency (daily, weekly, no of times in a week, 1
st day every month etc..)
Prior Appointments - SMS reminders to patients and doctors
OPD Activity and consumables
OPD Billing - Discounts - Payments - Refunds
Past Record Retrieval
Investigation Ordering
Pharmacy Ordering
Further Appointments
OPD Prescriptions
MIS Reports - OPD Schedule - OPD Archive by Doctor - OPD Archive by Department - OPD Patient Count - OPD Referral - OPD Cash Collection by User - OPD Cash Collection by Doctor - OPD Cash Collection by Company - OPD Cash Collection by Activity
© RomanyTM
- OPD Cancellations by Date - OPD Cancellations by User - OPD Outstanding - OPD Activity
In-Patients Management
Bed Grid with color-coded on-line status
Admission Record - Diagnosis - Presenting Symptoms & Duration - Associated Problems & Duration - Past Operations - Family, Social & Occupational History - Past Medication - Allergies & Interactions - Vitals - Past Investigations - Clinical Examination - Treatment Plan
Bed Reservations
Patient Transfers
Referrals
Daily Procedure Records - Daily Activity - Doctor Visits - Consumables Issue - Prescription Manager - Vitals
Daily Summary - Medical - Nursing - Physiotherapy - Nutrition - Others
Pharmacy Ordering
Diagnostics Ordering
OT Scheduling
IPD Billing - Corporate Bills with clubbing of Episodes - Package Bills - TPA Bills - General Bills - Supplementary Bills - Financial Accounting postings - Options for Discounts, Charge Alterations with authorization - Supplementary Bills
Payments & Refunds
Discharge Summaries - Templatised Normal Discharge - DAMA - Expiry Note
© RomanyTM
- Fetal Death Note - Absconding Note - Neonatal Discharge
Bed Release
File Closure
MIS Reports - Bed Occupancy - Patients Ledger - IPD Activity - Admission Register - Birth Notification Register - Discount Register - Refund Register - Referral Register - Periodic Cash Collection - Cash Collection by User - Cash Collection by Doctor
Operation Theatre Manager
Waiting List Management
Provisional OT Booking
OT Scheduler - Indicating Status of each operation: - Schedule Finalization - OT Activities - Consumables used - Pharmacy issues - OT Note - Anaesthetic Note - Swab Count
OT Activities - Billable activities - Consumables - Pharmacy Request - Diagnostics Request - Transfusion Request - Instrument Request
Operation records - Main and Additional Operations - OT Notes - Implants - Drains - Tourniquet / Ischaemia Time - Post Operative Advice
Surgical Photo Storage
Anesthesia Records
OT Billing - With options to structure charges for doctors and other components
MIS Reports - Daily Operation List - Operation List by Corporates
© RomanyTM
- OT Utilization - Return to OT (repeat operations) - OT Report by Episode Type (OPD, IPD, Daycare, Telephone booking) - OT report by Doctor - OT Report by Packages - OT Report by Medical Department - OT Package Statistics - Mortality Rate by Medical Department - Mortality rate by Doctor - OT Register by Activity - OT Register by Operation
Dialysis Management
Dialysis Booking
Provisional Booking
Waiting List
Slot Transfer
Booking Confirmation
Cancellations
Machine Scheduler Dialysis Record
Pre-Dialysis - Findings - Allergies - Access Assessment - Regular Medicine - Compulsory Tests - Investigations
Dialysis - Dialysis Medication - Dialyser - Machine Readings
Post Dialysis - Post Dialysis Findings - Regular Medicine - Investigation - General Medicine
Reports
Dialysis Status
Patient Ledger’
Discount Register
Refund Register
Dialysis Activity Register
Patient Medication Register Dialysis Activity
Activity & Consumables
Pharmacy Request
Diagnosis Request Dialysis Billing
Bills
Payments
Refunds
© RomanyTM
List of Patients Discharge EHR
Pharmacy Management
Multiple Store Management - Concept of multiple stores main pharmacy and hospital store with each store having sub-
stores like OT stores, ICu Stores etc.
Store Indents - Manual Indents - Automatic Indents based on Re-order level in each sub-store and day’s consumption
Purchase Orders - Manual Orders - Orders for system generated Indents with options to select multiple vendors for each Item
and distribute the required quantity among them
Challans or Provisional Receipts (Optional) - Challans followed by Inspection
Store Receipts - Free sample management
Return to Suppliers - Rejections - About to expire drugs
Departmental Issues
Issue to IPD Patients - Issues based on pending IPD Requests - Option to issue separate items having the same generic - Options for discounts on MRP
Direct Sales - Options for discounts on MRP
Pharmacy Bills
Returns From Customers
Inter-store Stock Transfers - For transferring items between main store and its subsidiary stores
Direct Consumptions - Store Receipts and Issues from the same screen
Stock Adjustments
Drug Expiry Management
Stock Valuation - Weighted Average, FIFO, LIFO as per choice
Vendor Management - Choosing Vendors for supplying specific categories of items - Comparative analysis
Daybooks - Indent Register by Department - Order Register by Suppier - Challan Register by Suppleir - Purchase Register by Supplier - Direct Consumption - Sales Register by Category like Cash, Credit - Return after sale Register - Return to Supplier Register
© RomanyTM
- Stock Adjustment Register - Stock Transfer register
Stock Reports - Stock Position with breakup by Stores - Stock Position with breakup by Item - Detailed Stores Ledger for any Period - Stock Summary for any period
MIS Reports - Drug Expiry Report - Profit on Sale Report - Cash Collection Report - Stock Verification Report - External Stock Report
Consumption Analysis - ABC Analysis – (Value based consumption analysis) - VED Analysis – (Vital, essential, desirable items) - FSN Analysis – (fast, Slow, non-moving items) - HML Analysis - XYZ Analysis
Diagnostics Management
Investigation Structuring - Each Test having several Sample types - Each Group having Several Tests
Advance Booking - Transfers - Cancellations - Advance Payments - Refunds
Requisitions - Medical Department-wise requisitions
Diagnostics Billing - OPD Diagnostics Bills - IPD Diagnostics Bills with options to club with IPD Bills - Corporate Bills
Payments - Discounts with Approvals - Payments - Refunds
Machine Scheduling - Variable slot size for different machines - Waiting Lists - Excess Booking with authorization - Prime Slots
Workflow Management - Sample Collection - Re-sample - Test Done - Re-test - Provisional Reports - Final Reports
© RomanyTM
Stock & Inventory Management - Re-agent management - Contrast Management - Films Management - Other Consumables Management
On-line Reportage - Template based reporting with Change Tracking for Imaging - Bio-chemistry reports - Pathology Reports
Digital Imaging Integration - 2 way integration options - PACS Integration
Investigations Outsourcing Management
Reports - Diagnostics Bill Register - Periodic Diagnostics Report by Investigation - Periodic Diagnostics Report by Department - Refund Register - Cash Collection Report - Disgnostics OPD Outstanding Report
Billing
Corporate Contracts
Insurance/TPA Contracts
CGHS Contracts
ECHS Contracts
BPL Contracts
User defined Packages
Handling Contract Exclusions
Online Billing
General Stores
Departmental Store Indents
Enquiry to Suppliers
Quotations from Vendors
Rate Tabulation
Purchase Orders
Challans
Store Receipts
Rejection Notes
Supplier Returns
Departmental Consumptions
Returns from Departments
Stock Valuation - FIFO/LIFO/Weighted Average
Stock Adjustments
Daybooks - Indent Register by Department
© RomanyTM
- Order Register by Suppier - Challan Register by Suppleir - Purchase Register by Supplier - Issue Register - Return from Departments Register - Return to Supplier Register - Stock Adjustment Register - Stock Transfer register
Stock Reports - Stock Position with breakup by Stores - Stock Position with breakup by Item - Detailed Stores Ledger for any Period - Stock Summary for any period
Consumption Analysis - ABC Analysis – (Value based consumption analysis) - VED Analysis – (Vital, essential, desirable items) - FSN Analysis – (fast, Slow, non-moving items) - HML Analysis - XYZ Analysis
Blood & Tissue Bank
Donor Registration and Records
Stock and Inventory Management
Online Component Stock Display
Infection Procedures Record
Component Expiry Management
Adverse Situations Record
Electronic Medical Records
Complete Past Medical History - Presenting Symptoms & Duration - Associated Problems & Duration - Past Operations - Family, Social & Occupational History - Past Medication - Allergies & Interactions - Vitals - Past Investigations - Diagnosis based Treatment Planning
Diagnosis - Clinical Examination - Treatment Plan
Automated Discharge Summary
Clinical Analysis by Scores
Health Record Viewer - Viewing options for all episodes of a patient
Patient Scheduler
Multi-disciplinary Team Meeting
© RomanyTM
Hospital Services Management
Asset and Equipment Records - Asset locations
o Building/ Floor/ Room - Asset Procurement - Fault Log - Preventive Maintenance Scheduler - Inspection Maintenance Scheduler - Calibration Maintenance Scheduler - Scheduled Maintenance - Reminders - Corrective Maintenance - Maintenance Cost Analysis
o Material Cost/ Labour Cost/Other Cost - Direct Link with Stores for Materials Used during Maintenance
Equipment Contracts Management - Contracts with Frequency - Contract terms - Service Logs - Contract Expiry Reminders - Financial Accounting linkage for payments
Hospital Licenses Management - License Terms - License Expiry Reminders - Financial Accounting linkage for payments
Linen Stock and Inventory Management - New Purchases - Laundry Receipts - Workflow
o Washing o Mending o Ironing
- Issues to departments - Inter-department Transfers - Creation of Sets - Complete Location-wise Inventory
Transport Management - Vehicle Fuel Consumption - Vehicle Maintenance Costs - Driver Allotments - Contracted Vehicles - Contractual Drivers - Ambulance Hire Register - Ambulance Rent Collection
Kitchen Management - Diet Classification - Patient Diet Requisition and Issue - Staff & Guest Issues - Raw Material Procurement - Manpower Cost
Clinical Waste Management Schedule
© RomanyTM
Human Resources
Employee Records and Appraisals
Appointments
Leave and Rota Scheduling
Attendance Records
Biometric Integration
Salary - Salary Register - Payslip - TDS Computation - TDS Returns
Increments and Adhoc Payments
Salary Advances
Loans Sanction and Recovery
Fund Management o Provident Fund o ESI o Gratuity
Superannuation
Bonus & Exgracia
Occupational Health
Financial Accounting - Optional
Hospital General Accounts
Cash
Petty Cash
Bank - Bank Vouchers - Bank Book - Bank Closing Balance Summary - Bank Reconcilliation
Journals - Vouchers - Journal Book
TDS - TDS Deduction - TDS Deposit - TDS Adjustments - TDS Annual Returns - TDS Returns to Parties
General Ledger
Trial Balance
Debtors Accounting
Corporate Accounting
Insurance Accounting
Other Debtors Accounting
Creditors Accounting
Supplier Accounting
© RomanyTM
Doctors & Clinicians Accounting - Doctors Due Report - Doctors Payment
Expense Accounting
Other Subledgers and Subledger Trials
Loan Management - Loan Sanction - Loan Disbursement - Loan Recovery - Interest Calculation
Final Accounts - Schedules - Profit & Loss - Balance Sheet
Innvovations
Use of Digital Pen for Doctor Prescriptions
Automatic sms alerts to doctors and patients
PACS integration for all Radiology modalities
Integration Endoscopy modules to capture images and generate Reports
Use of barcodes in Patient registration identification
User Workgroup Dashboards
© RomanyTM
Data Base Server
Contains Oracle 11g, the most popular and efficient relational databse. Oracle is used for its speed, scalability, backward compatibility, efficient disater recovery options, performance acceleration using low-cost partitions and high levels of data security. Oracle is Operating System independent, so the database can reside on any server (Linux, Unix, Microsoft Windows..)
Application Server
It has the following distinct Layers: a) Business Layer containing Util, Business, Validation and Data Access Classes coded with C# b) Data Layer containing Oracle Data Provider for DOT Net to communicate between Business Layer and Database
© RomanyTM
Web Server
This contains the Microsoft IIS based Presentation Layer with: a) ASP.NET based Web Forms b) C# based Code behind Classes
Client Browser
Any browser (Mozilla, Safari, Internet Explorer,Chrome..) on any Operating System (Microsoft Windows, Linux, Apple Macintosh..)