PENNINGTON COUNTY
BOARD OF COMMISSIONER’S MEETING
COUNTY BOARD ROOM
TUESDAY, APRIL 25TH
, 2017, 5:00 P.M.
AGENDA
Pledge of Allegiance
5:00 Ken Yutrzenka – Human Services Director
- Consent Agenda
5:05 Peter Nelson – Pennington County SWCD
- County Geologic Atlas
5:15 Ray Kuznia – County Sheriff
- Staffing
- Misc. Items
County Auditor’s Items
(This agenda is subject to change)
DRAFT
PENNINGTON COUNTY HUMAN SERVICES
HUMAN SERVICE COMMITTEE
CONSENT AGENDA
On a motion by Commissioner _____________________________ and seconded by
Commissioner _______________________________, the following recommendations of the
Pennington County Human Service Committee for April 18, 2017 (detailed minutes on record)
are hereby adopted:
SECTION A
I. To approve the March 21, 2017 Human Service Committee meeting minutes, as posted.
II. To approve the agency’s personnel actions, as presented.
III. A. To renew the Guardian/Conservator Purchase of Service Agreement with
Lutheran Social Services of Minnesota, as presented.
B. To enter into a joint powers agreement with the Minnesota Bureau of Criminal
Apprehension (BCA) to access systems and tools available through the State’s
Criminal Justice data communications network; and to approve the companion
County Board resolution approving the State of Minnesota Joint Powers
agreement with Pennington County on behalf of Pennington County Human
Services.
C. To approve entering into a Participation Agreement and a Business Associate
Agreement with Koble, MN, a Health Information Organization, allowing
Pennington County Human Services’ participation in Health Information
Exchange (HIE) programming through that organization’s “Hosted System” of
governance, facilitation and technical support.
SECTION B
I. To approve payment of the agency’s bills.
_________ _________ ____________________________________ ___________
Aye Nay Chairperson Date
SECTION A
A regular meeting of the Pennington County Human Service Committee was held at 12:00
pm. March 21, 2017 at Pennington County Human Services.
COMMITTEE MEMBERS PRESENT:
Don Jensen
STAFF MEMBERS PRESENT:
Ken Yutrzenka
Scott Sommers
Julie Sjostrand
Kathleen Herring
I. MINUTES: A draft of the February 21, 2017 Human Service Committee meeting
minutes were electronically posted for review. A recommendation was made to forward
the minutes, as posted, to the Consent Agenda.
II. PERSONNEL:
A. Elizabeth Gerhart, Social Worker, is scheduled to complete probation on
4/24/2017. Julie Sjostrand, Social Service Supervisor, reports that Ms. Gerhart is
successfully fulfilling job responsibilities and recommends that she be granted
permanent status upon completion of the 6 month probationary period. With no
further discussion, a recommendation was made to forward this item to the
Consent Agenda.
B. Samantha Carlson, Office Support Specialist, is scheduled to complete probation
on 04/03/2017. Kathleen Herring, Financial Assistance Supervisor, reports that
Ms. Carlson is successfully meeting probationary expectations and recommends
that she be granted permanent status upon completion of the 6 month
probationary period. With no further discussion, a recommendation was made to
forward this item to the Consent Agenda.
C. Megan Malwitz has been hired to fill an open Social Worker position. Ms.
Malwitz joined the agency on March 13th
, 2017. A recommendation to approve
this hiring was forwarded to the Consent Agenda.
D. A letter of retirement effective April 21, 2017 has been received from Melinda
Treitline-Sax, Case Aide. Melinda has been with the agency since 08/26/1988.
A recommendation accepting Ms. Treitline-Sax’s resignation due to retirement
was forwarded to the Consent Agenda.
E. The Director presented a request to re-fill the vacancy being created by the above
announced resignation. Upon conclusion of the presentation, a recommendation
was made to forward this item to the Consent Agenda.
F. Committee members were updated on the progress on efforts to fill current
open and vacant positions.
G. Discussion was held regarding establishing a Lead Eligibility Worker position in
the Income Maintenance Unit. This item was held over for future discussion.
III. GENERAL
A. The Director reported on the receipt of a letter from the Minnesota Department
of Human Services in which the department has decided not to pursue
reimbursement from counties for improper authorization of 24-hour Emergency
services to residents of TBI Residential Services, Duluth, MN. Re-payment
invoices earlier received by counties have been rescinded.
B. The committee was updated on the utilization of the former Inter-County
Nursing Service office space.
C. The out-of-home cost report for February 2017 was presented for review.
D. Month’s end cash balance for February 2017 stands at $2,138,616.83.
E. The Committee was informed of the receipt of a letter from the Minnesota
Department of Human Services commending agency staff for perfect
performance in meeting DHS financial reporting requirements for CY2016.
SECTION B
I. Julie Sjostrand reported on a special case situation involving the placement of a whole
family (parent and child) in a supportive foster care setting.
II. The crisis assistance activity report and the Income Maintenance caseload report were
reviewed. Current open case load count stands at 1,886.
III. No Income Maintenance cases were presented for Special Case consideration.
IV. A listing of bills presented for payment was reviewed. A recommendation for payment of
the bills was forwarded to the Consent Agenda.
SECTION C
Be it resolved that the foregoing record is a true and accurate recording of the official
actions and recommendations of the Human Service Committee for Pennington County
and, as such, constitutes the official minutes thereof.
Chair: __________________________
Attest: __________________________
NEXT COMMITTEE MEETING: April18, 2017 at 7:00pm.
UNIVERSITY OF MINNESOTA
Twin Cities Campus Minnesota Geological Survey 2642 University Avenue West
Saint Paul, MN 55114-1057
Office: 612-627-4780
Fax: 612-627-4778
Website: www.geo.umn.edu/mgs
Email: [email protected]
April 25, 2017
Mr. Nelson
Pennington Soil and Water Conservation District (SWCD)
201 Sherwood Ave S.
Thief River Falls, MN 56701
Dear Mr. Nelson,
This letter describes our expectations for creating a geologic atlas of Pennington County.
Although this arrangement does not involve any transfer of funds between Pennington County
and the Minnesota Geological Survey (MGS), it will require both parties to expend resources and
effort, and both must successfully complete certain tasks to attain the goals of the project.
I wish to be clear that all MGS participation is dependent on funding from the Legislative and
Citizen’s Commission on Minnesota Resources (LCCMR), or other State sources. If that
funding is not provided, or is not sufficient, the project will not be completed. That funding is
now in place and I don’t anticipate any funding problems.
Your office, other offices of Pennington County, or other local parties, will establish accurate
locations for approximately 1100 water wells for which construction records are available. Staff
of the Minnesota Geological Survey will provide copies of those records, field maps, and
training on procedures that will help you complete this task. The locations and the manner in
which they are transferred to MGS must meet established standards, and MGS will conduct
quality checks to assure the accuracy of the locations. Because many of the project tasks rely on
the well information, this work must be completed early in the project. I’d like to see significant
progress by mid-fall.
The MGS will provide comprehensive geologic mapping and associated databases for
Pennington County. This will include maps of the bedrock geology, bedrock topography,
surficial geology, thickness of the glacial materials, and also illustrations or other means to
describe the glacial materials between the land surface and the bedrock surface. The
completeness and resolution of these maps and databases are dependent on the distribution of
data, mostly from the water well records. MGS will deliver these products as printed plates, as
portable document files (pdfs), and as geographic information system files.
The County Geologic Atlas Program has been continuously funded for over 30 years, and we
have no reason to expect a disruption. However, the date of delivery of products is funding
dependent. We are generally able to deliver our products in 3 or 4 years. It is also expected that
the Department of Natural Resources, Division of Waters, will follow with completion of the
MGS mapping and create maps and associated databases that describe the distribution,
composition, and level of waters contained within the geologic systems of Pennington County.
This is another long-standing aspect of the program, but MGS obviously cannot guarantee
participation of another party.
I believe this project will provide information essential to managing water and mineral resources
of Pennington County, to benefit its citizens. I appreciate your willingness to share this work
with us. Please indicate your agreement with the expectations above by signature, and return one
copy to me. Upon receipt I will appoint a project manager and they will contact you regarding
training and other preparations for the well location work. Thank you for your efforts to promote
this project.
Sincerely,
Dale R. Setterholm Peter A. Nelson
Geologist, Assistant to the Director Water Plan Coordinator, Pennington SWCD
Jennifer
Paid on Behalf Of Name
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Jennifer
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01-251-000-0000-6256 MEDICAL - REIMBURSEDPRESCRIPTION - 436 61552
01-251-000-0000-6255 MEDICAL - LOCALPRESCRIPTION - 537 61613
01-251-000-0000-6255 MEDICAL - LOCALPRESCRIPTION - 590 61669
Transactions20047
TONGEN/ADAM2034101-220-000-0000-6330 TRAVEL & EXPENSEMILEAGE REIMBURSEMENT-911 CONF
Transactions20341
2002001-251-000-0000-6801 MISCELLANEOUS EXPENSE - JAILBOARD & CARE - MARCH INV013
01-251-000-0000-6255 MEDICAL - LOCALMEDICAL - MARCH INV13
Transactions20020
TURNKEY CORRECTIONS2035701-259-000-0000-6405 GENERAL SUPPLIES - CANTEENSMS 3-1 TO 3-31 17-331 S
TRI-COUNTY COMMUNITY CORRECTIONS
Pennington County Financial System
THIEF RIVER FORD
THRIFTY WHITE PHARMACY
TONGEN/ADAM
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIESCounty Revenue1
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:52PM4/24/17
2,708.27 6
2,054.70 2
6.00 1
327.01 2
121,944.74
140.72 4
1,682.86 1
857.63 2
13.12 3
13.54 60
2,000.00 57
54.70 58
6.00 71
273.91 72
53.10 73
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
01-259-000-0000-6405 GENERAL SUPPLIES - CANTEENMEDIA 3-1 TO 3-31 17-331-M
01-259-000-0000-6405 GENERAL SUPPLIES - CANTEENVENDING & CANTEEN 3-15 TO 3-31 17-331C
01-259-000-0000-6405 GENERAL SUPPLIES - CANTEEN61 - $5 CARDS & 50-$10 CARDS 17-331D
01-259-000-0000-6405 GENERAL SUPPLIES - CANTEENEMAIL 3-1 TO 3-31 17-331E
01-259-000-0000-6405 GENERAL SUPPLIES - CANTEENINDIGENT 3-1 TO 3-31 17-331I
Transactions20357
UNIVERSITY OF NORTH DAKOTA2133801-206-000-0000-6262 OTHER SERVICES-CORONERAUTOPSY/ MR A17-051 1161850
01-206-000-0000-6262 OTHER SERVICES-CORONERTOXICOLOGY/ MR A17-051 1161850
Transactions21338
VISUALGOV SOLUTIONS, LLC2230101-041-000-0000-6852 E-CHECK CHARGESECHECK FEE JAN - MAR 2017
Transactions22301
WEST GROUP PAYMENT CENTER2330301-016-000-0000-6242 SUBSCRIPTIONS - LAW LIBRARYMARCH SUBSCRIPTIONS 835957705
01-091-000-0000-6241 DUESMARCH SUBSCRIPTIONS 835965856
Transactions23303
County Revenue1 Fund Total: 48 Vendors 115 Transactions
Pennington County Financial System
TURNKEY CORRECTIONS
UNIVERSITY OF NORTH DAKOTA
VISUALGOV SOLUTIONS, LLC
WEST GROUP PAYMENT CENTER
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIESRoad & Bridge3
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:52PM4/24/17
5,896.25 1
22,837.50 1
3,083.74 7
33.73 2
218.65 2
42.10 1
244.12 1
5,896.25 111
22,837.50 127
1,420.13 142
484.88 143
342.76 144
549.04 145
47.99 146
56.74 147
182.20 148
19.23 131
14.50 132
138.65 129
80.00 130
42.10 128
244.12 126
47.74 124
61.83 125
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
3-D SPECIALTIES INC2038803-350-000-0000-6551 SIGNSSIGN POSTS
Transactions20388
DEERE CREDIT INC.1040803-350-000-0000-6631 FURNITURE & EQUIPMENTLEASE MOTORGRADER
Transactions10408
FARMERS UNION OIL600603-350-000-0000-6560 GAS & DIESELGAS & DIESEL SHOP 500
03-350-000-0000-6560 GAS & DIESELDIESEL SHOP 215
03-350-000-0000-6560 GAS & DIESELDIESEL SHOP 212
03-350-000-0000-6560 GAS & DIESELDIESEL SHOP 213
03-350-000-0000-6560 GAS & DIESELGAS
03-350-000-0000-6562 MOTOR OIL & LUBRICANTSOIL UNIT 311 & 223
03-350-000-0000-6562 MOTOR OIL & LUBRICANTSGEAR LUBE
Transactions6006
FLAAGAN/MIKE635003-320-000-0000-6401 SUPPLIESCELL PHONE CASE
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSNEW LICENSE PLATE FOR UNIT 254
Transactions6350
GCR TIRES & SERVICE733603-350-000-0000-6564 EQUIPMENT REPAIR PARTSFLAT REPAIR UNIT 314 64914
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSFLAT REPAIR UNIT 230 65602
Transactions7336
GRAND FORKS WELDING & MACHINE CO730803-350-000-0000-6564 EQUIPMENT REPAIR PARTSVALVE PAINT MARKER UNIT 254
Transactions7308
MARCO TECHNOLOGIES LLC1349803-320-000-0000-6301 MAINTENANCE AGREEMENTMAINT AGREEMENT 3616B023AD
Transactions13498
MATHIEU/JAY1333903-330-000-0000-6330 TRAVEL & EXPENSEMEALS-FRONTIER PREC CLASS-MPLS
03-330-000-0000-6330 TRAVEL & EXPENSEGAS UNIT 314
Pennington County Financial System
3-D SPECIALTIES INC
DEERE CREDIT INC.
FARMERS UNION OIL
FLAAGAN/MIKE
GCR TIRES & SERVICE
GRAND FORKS WELDING & MACHINE CO
MARCO TECHNOLOGIES LLC
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIESRoad & Bridge3
Account/Formula
UNEMPLOYMENT COMPENSATION FUND (MN)
Copyright 2010-2016 Integrated Financial Systems
2:52PM4/24/17
109.57 2
3,859.96 1
371.57 9
1,513.47 1
602.94 4
2,266.71 4
3,859.96 123
59.99 136
41.99 139
66.23 133
39.99 134
48.53 135
4.29 137
27.58 138
68.48 140
14.49 141
1,513.47 118
25.47 119
445.71 120
37.76 121
94.00 122
492.00 114
538.27 115
258.23 116
978.21 117
15.00 112
419.19 113
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
Transactions13339
MINNESOTA UI FUND1306503-803-000-0000-6172 1ST QUARTER 2017 UNEMPLOYMENT
Transactions13065
NAPA AUTO PARTS1432403-350-000-0000-6556 SHOP SUPPLIESWORK LIGHT SHOP 500
03-350-000-0000-6556 SHOP SUPPLIESSOCKET SET SHOP 500 COLD STORA
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSTHREADLOCK UNIT 309, 312, 313
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSCREEPER SHOP 500
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSTOOLS FOR UNIT 309, 312, 313
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSCONNECTOR FOR UNIT 228
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSFUSE UNIT 228 & 243
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSINVERTOR POWER TOOLS UNIT 308
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSSOCKET UNIT 254
Transactions14324
PENNINGTON COUNTY AUDITOR1631303-320-000-0000-6801 MISCELLANEOUS EXPENSEROAD ASSESSMENTS ON DITCHES
Transactions16313
PENNINGTON COUNTY TREASURER1602703-320-000-0000-6263 COMPUTER SERVICESHOSTED EXCHANGE - FEBRUARY 17
03-320-000-0000-6263 COMPUTER SERVICESIT GLOBAL - MARCH 17
03-320-000-0000-6263 COMPUTER SERVICESARCHIVING - FEBRUARY 17
03-320-000-0000-6263 COMPUTER SERVICESREIMBURSE INSIGHT BILL
Transactions16027
RED LAKE COUNTY COOP1810603-350-000-0000-6418 PROPANE FOR HEATING SHOPSPROPANE SHOP 212
03-350-000-0000-6418 PROPANE FOR HEATING SHOPSPROPANE SHOP 213
03-350-000-0000-6418 PROPANE FOR HEATING SHOPSPROPANE SHOP 215
03-350-000-0000-6418 PROPANE FOR HEATING SHOPSPROPANE SHOP 211
Transactions18106
THIEF RIVER GLASS CO2007503-350-000-0000-6564 EQUIPMENT REPAIR PARTSTUBE ADHESIVE UNIT 201
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSGLASS & URETHANE
Pennington County Financial System
MATHIEU/JAY
MINNESOTA UI FUND
NAPA AUTO PARTS
PENNINGTON COUNTY AUDITOR
PENNINGTON COUNTY TREASURER
RED LAKE COUNTY COOP
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIESRoad & Bridge3
Account/Formula
-
Copyright 2010-2016 Integrated Financial Systems
2:52PM4/24/17
434.19 2
551.17 3
42,065.67
464.61 108
108.88 109
22.32 110
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
Transactions20075
ZIEGLER, INC.2630103-350-000-0000-6564 EQUIPMENT REPAIR PARTSSEAL, ORING KIT UNIT 223
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSSEAL, ORING HOSE UNIT 223
03-350-000-0000-6564 EQUIPMENT REPAIR PARTSRETURN SWITCH ASSEMBLY UNIT 22
Transactions26301
Road & Bridge3 Fund Total: 15 Vendors 41 Transactions
Pennington County Financial System
THIEF RIVER GLASS CO
ZIEGLER, INC.
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIESState Funds79
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:52PM4/24/17
491.08 2
491.08
164,501.49
273.52 155
217.56 156
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
PENNINGTON COUNTY AUDITOR1631379-973-000-0000-6801 MISCELLANEOUS EXPENSEMORTGAGE REGISTRY - MARCH
79-982-000-0000-6801 MISCELLANEOUS EXPENSESTATE DEED TAX -MARCH
Transactions16313
State Funds79 Fund Total: 1 Vendors 2 Transactions
Final Total: 64 Vendors 158 Transactions
Pennington County Financial System
PENNINGTON COUNTY AUDITOR
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIES
Copyright 2010-2016 Integrated Financial Systems
2:52PM4/24/17Page 13
Audit List for Board
Pennington County Financial System
AMOUNT
121,944.74 1
42,065.67 3
491.08 79
164,501.49
NameFundRecap by Fund
County Revenue
Road & Bridge
State Funds
All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DRAFT
Jennifer
Paid on Behalf Of Name
Explode Dist. Formulas?:
COMMISSIONER'S VOUCHERS ENTRIES 2:51PM4/24/17 Audit List for BoardPage 1
Save Report Options?:
Type of Audit List:
Print List in Order By:
on Audit List?:
Y
N
D D - Detailed Audit ListS - Condensed Audit List
1 1 - Fund (Page Break by Fund)2 - Department (Totals by Dept)3 - Vendor Number4 - Vendor Name
N
Pennington County Financial System
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIESCounty Revenue1
Account/Formula
Copyright 2010-2016 Integrated Financial Systems
2:51PM4/24/17
15.05 1
25.37 1
26.48 1
17.49 2
84.39
84.39
15.05 5
25.37 2
26.48 1
11.10 3
6.39 4
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates
ANDERSON/CHRISTINE132101-799-000-0000-6330 TRAVEL & EXPENSEMEAL - DEVELOPER CONF- FARGO 041317
Transactions1321
MEUNIER/BRADY1340201-251-000-0000-6330 TRAVEL & EXPENSETRANSPORT MEAL 040717
Transactions13402
WOCJIECHOWSKI/MICHAEL99999999701-251-000-0000-6330 TRAVEL & EXPENSETRANSPORT MEAL 040717
Transactions999999997
ZIMMERMAN/BLAIZE2630601-251-000-0000-6330 TRAVEL & EXPENSETRANSPORT MEAL 041117
01-201-000-0000-6330 TRAVEL & EXPENSETRANSPORT MEAL 041717
Transactions26306
County Revenue1 Fund Total: 4 Vendors 5 Transactions
Final Total: 4 Vendors 5 Transactions
Pennington County Financial System
ANDERSON/CHRISTINE
MEUNIER/BRADY
WOCJIECHOWSKI/MICHAEL
ZIMMERMAN/BLAIZE
DRAFT
Jennifer
COMMISSIONER'S VOUCHERS ENTRIES
Copyright 2010-2016 Integrated Financial Systems
2:51PM4/24/17Page 3
Audit List for Board
Pennington County Financial System
AMOUNT
84.39 1
84.39
NameFundRecap by Fund
County Revenue
All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DRAFT