8/22/2019 Pharma Packaging Process Consolidation_Case Study_BVE
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© Satyam 2009 1
Critical Business Issues
• High perceived Risk of packaging non-compliance
(meeting customer’s pack design specifications,
and external regulatory requirements)
• Lack of consistency in packing processes across
different EU sites
• Poor resource utilization at EU sites
• Inconsistency in processes followed, and lack of
process documentation
Our Solution
• Designed Shared Services Model
• Defined Central Governance Structure, accountabilities and Service KPI’s
• Developed Service Catalogue• Developed process & templates for packaging demand forecast trend analysis
• Documented As-Is Process maps for all 10 major technical packaging processes
• Designed multi-level To-Be Process maps in-line with new Shared Service Model
• Developed Accountability & Responsibility matrix between Shared Services &Sites
• Defined min/max targets for KPI’s and developed performance reporting templates
• Designed comprehensive excel-based tool for Service Request Initiation &
Prioritization, with backend intelligence built-in
• Developed multi-level process maps for 7 internal processes• Defined structure and approach for central knowledge management
• Laid out phase-wise transition plan for all the 11 EU Sites
• Developed extensive training materials to drive org change management
Reason
• Lack of clear ownership of packaging processes
leading to too many variations in processes indifferent EU Sites
• A handful of experienced people carrying all the
wealth of knowledge. No formal comprehensive
documentation existing on packaging processes
• Low visibility of packaging demand pipeline
• No formal KPI/metrics available to monitor
performance
• Lack of ‘Services’ mindset
A Leading Pharma
Company
Results
• Standardized global processes – higher process maturity
• Reduced risk of packaging non-compliance• Standard terminology introduced – leading to improved communication
• ‘Services’ mindset established with service model, service catalog and
governance and KPI’s – leading to higher customer focus
• Higher visibility into demand pipeline (6, 12 & 18 month forecast) leading to
improved resourcing readiness, and higher utilization – hence reduced costs
• Availability of rich documentation – easing new hire induction and self-training
• Performance dashboard and central knowledge management – assisting ongoing
capture of opportunities for continual service improvement
Case Study – Packaging Shared Service Model
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Packaging Shared Service Model
Snapshot of key deliverables
Service Catalogue Governance accountability matrix & Service KPI’s
Governance Touch Points
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Multi-level process maps developed for 10 major technical
processes
Snapshot of key deliverables
Multi-level process maps developed
for 7 internal processes
High-level Service
Operations
Schematic
Knowledge Management Framework
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Snapshot of key deliverables
Service Demand Forecast &
Capacity Management process
Forecast templates
Service Initiation & Prioritization templates
Mapping of
Customers
&Service Triggers
Mapping of
Service
Triggers &
Service Menu