Facility Masters Webcast Series This series is made possible by:
Planning for
Weather Emergencies:
This seminar is endorsed by
This series is made possible by
Thursday, October 25th 12PM Eastern
To dial into the webcast audio from your phone:
1800-658-8315
Tips for Reducing Risks
Facility Masters Webcast Series This series is made possible by:
Connect with Facility Masters
• Join our 700+ member Listserv
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Facility Masters Webcast Series This series is made possible by:
Today’s Speakers
Matt Lightner SchoolDude.com
Roger Young FacilityMastersOnline.com
CJ Huff Joplin Public Schools, MO
Paul Timm RETA Security, IL
Facility Masters Webcast Series This series is made possible by:
Today’s Agenda
• Introduction Roger Young
• Emergency Planning Best Practices
CJ Huff, Paul Timm
• Questions
• Software Demonstration
Matt Lightner
Facility Masters Webcast Series This series is made possible by:
Endorsements
State of New Mexico Public School Facilities Authority
Facility Masters Webcast Series This series is made possible by:
The Importance of Emergency Planning
• Student Safety
• Protect Capital Investment of Community
• Community Leadership
• Impacts Credibility of Schools
• Brings the Community Together
Facility Masters Webcast Series This series is made possible by:
Tornado Statistics
• Tornado deaths low of 15 in 1985 to a high of 550 in 2011
• Most active month - May
• Most tornado deaths - Illinois
• Highest number of tornado with deaths at schools is Alabama
• Average 1,200 tornados in a year
• Only lasts for a few minutes
• Damage can be immense
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
CJ Huff
Paul Timm
Weather Emergency Planning
.
Facility Masters Webcast Series This series is made possible by:
RETA Security
• President, RETA Security, Inc.
• Physical Security Professional (PSP)
• ASIS International, IAPSC, IASBO
• SCAT Member (NOVA)
• Assessments, Emergency Planning, Training, Expert Witness
• [email protected] Monthly Newsletter facebook.com/safeschools1 twitter.com/schoolsecurity linkedin.com/in/paultimmpsp
Facility Masters Webcast Series This series is made possible by:
Joplin Public Schools
• 7,600 students
• 17 Campuses
• 62% Free / Reduced Lunch
• Supportive Community
Facility Masters Webcast Series This series is made possible by:
Joplin Experience – May 23rd 2011
• 9 Buildings Damaged/ 6 Destroyed
• 8,000 Homes Destroyed
• 4,200 students with no school to go to
• Lost 7 students and 1 staff member
• Logistics for education – a challenge
Facility Masters Webcast Series This series is made possible by:
East Middle School – 55 Days
Facility Masters Webcast Series This series is made possible by:
Mall Now a School
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Traditional Preparedness
• Planning & Drills Involved Use of Interior Hallways
Facility Masters Webcast Series This series is made possible by:
Video/Photos
Facility Masters Webcast Series This series is made possible by:
Alternative Shelter Areas
• Recommendations:
– Basements
– Interior Rooms
• Classrooms
• Locker Rooms
• Offices
• Restrooms
– Exterior Rooms with No Windows or Exterior Doors.
– Hallways with Reinforced Doors.
Facility Masters Webcast Series This series is made possible by:
Communication and Safety Planning
• Before the event – Monitor weather conditions – Communication with emergency agencies – Decision matrix /stay or go home – Mass notification – parents – Identify basic needs (food, water, toilets) – Alternate shelters
• During the event – Emergency communication established – Cell, two way radio system, texting
• After the event – Hospital – Life safety (police, fire) – Mass notification – Social media – Leadership team location – Media Communications
Facility Masters Webcast Series This series is made possible by:
Relationships
• Fire and police • Alternate locations • Emergency management agency • Insurance • Transportation to safe site • Numbers to call • Administrative phones • Red Cross • Human Services • Faith Based Organizations • Business Community
Facility Masters Webcast Series This series is made possible by:
Building Information
• Knowing what you have / condition
– Update inventory
• Keeping track of work and expenditures
• Shelter areas
• FEMA resources
• Video interior of schools
• Technology Assets
Facility Masters Webcast Series This series is made possible by:
Operations and Data
• Finance data
• Student data
• Operations – payroll , AP
• Work order system
• Remote access
• Cloud
Facility Masters Webcast Series This series is made possible by:
Responding to the Emergency
• Insurance
• FEMA
• Finance in General – Assessed valuation
– State aid
• Fund Balance
• Long Term – PTS – Counseling – Mental health
• Donations – Credit card activity
Facility Masters Webcast Series This series is made possible by:
Lessons Learned
• Cannot be over prepared
• Can happen to anyone
• Identify safe sites
– FEMA approved shelters
• Communication
• Collaboration
• Importance of relationships
Facility Masters Webcast Series This series is made possible by:
Facility Masters Webcast Series This series is made possible by:
Resources
• University of Chicago – http://safety.uchicago.edu/pp/emergency/tornado.shtml
• Centers for Disease Controls – http://emergency.cdc.gov/disasters/tornadoes/
• US Department of Labor – http://www.osha.gov/dts/weather/tornado/preparedness.html
• Michigan Committee for Severe Weather Awareness – http://rems.ed.gov/docs/micswa_tornado_em_plan_for_schools.pdf
Facility Masters Webcast Series This series is made possible by:
• Don’t Use Hallways As Tornado Shelters
– http://www.campussafetymagazine.com/Blog/Campus-Command-Post/Story/2012/01/Don-t-Use-Hallways-As-Tornado-Shelters.aspx?ref=Enews-20120118&utm_source=Email&utm_medium=Enewsletter
• Tornado Preparedness Video
– http://www.retasecurityonline.com/cflms/f/modules/Tornado%20Preparedness%20IL%20Schools/player.html
• Security Camera Footage
– http://www.youtube.com/watch?v=A96EQqqvYfE
Facility Masters Webcast Series This series is made possible by:
Facility Operations
• Need to know condition of building envelope, equipment and contents
• School shelter areas are properly maintained
• Inventory of supplies and equipment
• Inventory of technology assets
• Protect data
• Keep operations operating
Facility Masters Webcast Series This series is made possible by:
Emergency Planning:
Using SchoolDude to track and analyze information
Matt Lightner SchoolDude.com
Facility Masters Webcast Series This series is made possible by:
Maintenance Direct
• Allows you to easily report all issues and track the progress
• Documents that facilities are safe, well maintained and clean
• Generates reports to track labor, costs, and issues at facilities
Facility Masters Webcast Series This series is made possible by:
Submit a work order
Facility Masters Webcast Series This series is made possible by:
Automatic updates for requester
And organization for your organization
Facility Masters Webcast Series This series is made possible by:
Easy reporting and analysis
-PDF -Excel -Graphs
Facility Masters Webcast Series This series is made possible by:
PM Direct
• Schedules important work to be completed
– Regular inspections
• Shelter areas, emergency lighting, unobstructed egress, communications, IAQ, playgrounds
– Regularly scheduled maintenance activities
• Emergency generator, HVAC, door operation
• Documents that the work was completed
– Health and safety
– Operation of equipment
– Insurance needs
Facility Masters Webcast Series This series is made possible by:
Proactive: Recurring Scheduling for Emergency Safety
-Establish a scheduled series of inspections
Facility Masters Webcast Series This series is made possible by:
Tasks & procedures sheet for PM
Facility Masters Webcast Series This series is made possible by:
Inventory Direct
• Tracks - supplies and equipment
– Quantity, location, date purchased, MSDS
• Helps to plan for ongoing operations and emergencies needs
• Helps to maintain reasonable levels of inventory
Facility Masters Webcast Series This series is made possible by:
Inventory control to track levels
… and location
Facility Masters Webcast Series This series is made possible by:
Inventory reporting to see where resources are lost
Facility Masters Webcast Series This series is made possible by:
IT Asset Management
• Identify and track all IT Assets in the district
– Type of equipment, location, configuration, software, date of purchase, cost, renewal cycle
– Automatically updated
• Documentation for insurance purposes
• Easy reporting features
Facility Masters Webcast Series This series is made possible by:
ITAMDirect
Facility Masters Webcast Series This series is made possible by:
What else can SchoolDude do for me?
• Protect your data
• Cloud Storage
–Accessible 24/7 through the internet
• Generate quick, accessible reports for insurance claims
• Be there to assist you
Contact Resources
To learn more: [email protected] Current clients: [email protected]
Download this presentation, resources, and more at:
www.FacilityMastersOnline.com/webcasts www.schooldude.com/resources www.myschooldude.com
Matt Lightner SchoolDude.com [email protected]
Roger Young, [email protected]
CJ Huff, [email protected]
Paul Timm, [email protected]
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