“Presentations to Councils”

2014 AzTA/ADOT Annual Conference and Bus Roadeo

Albert Elias, City of Tucson - Assistant City Manager

Know the Goal of the Presentation

• Level of support, controversy

• Complexity of the topic

• “routine” or “extraordinary”

• Stakeholders involvement

Design your “total” presentation

• Coordinate verbal, written, and visual components

• Departmental information

• Consultant/Studies

• Research or surveys

• Best practices

Pre-Presentation Briefings and Discussions

• Community outreach process

• Individual briefings with elected officials

• Key stakeholders briefings

• Potential outcomes

• Regroup (if needed)

Review presentation with Chief Executive/City Manager

• Practice before the “dress rehearsal”

• Be open to suggested adjustments

• Rehearse questions

• Media inquiries

Response and Follow-up

• Review your notes in order to respond to follow up information/inquiries

• Follow up in a timely manner

• Report outcome to stakeholders, media

• Be clear on next steps

…What Presentation Pitfalls?

You earn the satisfaction of

achieving your goal and completing a job done well….