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Welcome to
Project Management
Professional PMP
Preparation Course
Project Management
Framework
Section - 1
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www.abubakersami.info Academic
Bsc ,Civil Engineering Omdurman Islamic University , Sudan
Professional Certificates
PgMP Progam Management Professional PMI – USA
PMP Project Management Professional PMI – USA
PMI - RMP Risk Management Professional PMI - USA
PMP - SP Scheduling Professional PMI - USA
Project + Project Plus COMPTIA COMPTIA-USA
PRINCE2 Foundation Projects In Controlled Environments APMG – UK
PRINCE2 Practitioner Projects In Controlled Environments APMG - UK
MSP Foundation Managing Successful Programme APMG – UK
MSP Practitioner Managing Successful Programme APMG – UK
M_o_R Foundation Management Of Risk APMG – UK
M_o_R Practitioner Management Of Risk APMG – UK
P3O Foundation Portfolio, Programme & Project Office APMG – UK
P3O Practitioner Portfolio, Programme & Project Office APMG – UK
MoP Foundation Management of Portfolio APMG – UK
MoP Practitioner Management of Portfolio APMG – UK
Work Experience
7 years KSA
2 Years Kenana Sugar Company-KETS.
2 Years DAL – DAL Property Development. Co. Ltd
Now Private
Projects
CRC KSA Dammam AirPort KSA
SWCC KSA King Faisal University KSA
King Fahad University KSA WNSP Sudan
CAPO II Sudan Liquid Air II Sudan
Introduction to Project
Management Introduction to Project Management
Welcome to Project Management
Professional
Exam Prep Course
Lets Introduce each other
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Introduction to Project
Management Some important points about PMP exam
61% is required to pass the exam
Exam contains 200 questions
25 questions are pretest questions,
which don’t count towards your score.
They are scattered throughout the
exam.
five basic domains contribute to exam
questions
Introduction to Project
Management Some important points about PMP exam
They are
Initiating process
13% - 23 questions
Planning process
24% - 42 questions
Executing process
30% - 53 questions
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Introduction to Project
Management Some important points about PMP exam
Monitoring and Controlling process
25% - 43 questions
Closing process
8% - 14 questions
Professional Responsibility
Number of questions may vary ± 5% from
each domain
Introduction to Project
Management Session Objectives…
To understand and identify a Project
What is Project Management
What is a Program and Program Management?
What is Portfolio and Portfolio Management?
Why projects are undertaken
What is Project Management Office?
What qualifies a good Project Manager
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Introduction to Project
Management Session Objectives…
Understand Project Life Cycle
Identify characteristics of Project Life Cycle
Understand and identify characteristics of Project Phase
What is Project Governance
To differentiate between a Project and an Operation
Introduction to Project
Management Session Objectives…
Identify Project Stakeholders
Understand importance of stakeholders in influencing the project
Understand different types of organizations and their influences on the project
Enterprise Environmental Factors
Organizational Process Assets
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Introduction to Project
Management What is a Project?
Temporary
Unique products or services
A PROJECT is a temporary
endeavor undertaken to create
unique products, services or result.
Introduction to Project
Management Application of
Skills
Tools and Techniques
Project Management is the
application of knowledge, skills,
tools and techniques to project
activities
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Introduction to Project
Management Managing a Project means
Identifying Requirements
Setting Clear and Achievable Objectives
Balancing TRIPLE Constraints
The TRIPLE
CONSTRAINTS are
SCOPE, TIME and COST
Project – Program - Portfolio
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Project – Program - Portfolio
Program
A Program is a group of related projects
managed in a coordinated way to obtain
benefits and control not available from
managing them individually.
Program management focuses on
interdependencies of projects and
describes the best approach to achieving
program objectives.
Project – Program - Portfolio
Portfolio
A Portfolio is a collection of projects or programs and other work that are grouped together to facilitate effective management of the work to meet strategic business objectives.
Portfolio management is an approach to centralized management of collection of programs, portfolios and other work, to achieve organizational goals.
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Comparison Sc
ope
Project
• Projects have defined objective, Scope is progressively elaborated throughout the project life cycle
Program
• Programs have a larger scope and provide more significant benefits
Portfolio
• Portfolios have a business scope that changes with the strategic goals of the organization
Comparison
Chan
ge
Project
• Project Managers expect change and implement processes to keep change managed and controlled.
Program
• The program manager must Expect change from both inside and outside the program and be prepared to manage the changes
Portfolio
• Portfolio Manager continually Monitor changes in the broad environment
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Comparison
Pla
nnin
g
Project
• Project Managers Progressively elaborate high-level information into detailed plans throughout the project life cycle.
Program
• Program managers develop the overall program plan and create high-level plans to guide detailed planning at the component level
Portfolio
• Portfolio managers create and maintain necessary processes and communication relative to the aggregate portfolio
Why Projects are undertaken?
Market demand
Organizational need
Customer request
Technological advancement
Legal requirement
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PMO
Project Management Office
Coordinates resources
Develops Project management
methodologies, best practices and
standards
Repository of project templates and
documents
Monitoring quality of projects
A Project Manager should
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A Project Manager should
Application Area Knowledge
o Standards and Regulations of the Area
General Management Skills
o IT Skills
o Budgeting Skills
Project Environment
o Cultural and Social
o International and Political
o Physical (Ecology)
A Project Manager should
Interpersonal Skills
o Communications Skills
o Organizational and Planning Skills
o Conflict Management Skills
o Negotiating and Influencing Skills
o Leadership and Motivating Skills
o Team Building Skills
o Problem Solving Skills
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Project life spans through
Phases
Project Life Cycle
Initiating Planning Executing Monitoring& Controlling
Closing
Starting the
project
Organizing preparing
for the project
Carrying out the project work Closing the
project
Project Life Cycle
Characteristics are
o Phases are sequential
o Cost and Staffing
Low at the Start
High in Intermediate
Low at the End
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Characteristics are
o Level of uncertainty
High at the Start
Drop to minimum
at End
o Stakeholders’ influence
High at the Start
Low at the End
Project Life Cycle
Project Life Cycle
Characteristics are
o Cost of Changes
Low at the Start
Increases to
maximum
towards End
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Project Phase
Deliverable
A DELIVERABLE is a measurable, verifiable
work product
Phase
The completion and approval of one or more
deliverables characterizes a PROJECT
PHASE
Project Phase Characteristics
1. Phases are sequential
2. Work differs from one to another
3. End of each phase, a deliverable is
produced
4. Phase end deliverables are reviewed
whether to continue or to abort the
phase / project
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Project Phase
Sub-Phase
Phases can be decomposed into sub-phases,
depending on the project size, complexity.
Phase End Review
Evaluation of deliverables and project
Performance
Determine if project should go to next
phase
Project Governance
Is a method of controlling the project and
ensuring its success
The Phase structure provides basis for
control
Project Manager & team determines
appropriate method of control
Phase end Reviews are also known as
Phase Exit, Milestone, Phase Gates,
Decision Gates, Stage Gates or Kill Points
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Phase to Phase Relationships
1. Sequential Relationship
2. Overlapping Relationship
3. Iterative Relationship
Project Operation
Performed by
people
Constrained by
limitations
Planned,
Executed &
controlled
Operation
-Ongoing
-Repetitive
Project
-Temporary
-Unique
Projects Vs Operations
Both
Performed by people
Constrained by limitations
Planned, executed and controlled
Differ by
Temporary
Unique
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Project Stakeholders
Identify Stakeholders
Determine requirements and Expectations Influences
Positive Negative
Project Stakeholders are individuals and organizations who are actively involved in the project, or whose interests may be positively or negatively affected as a result of project execution or successful completion
Project Stakeholders
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Project Stakeholders
Key Stakeholders are:
Customer
Project Manager
Performing Organization
Project Team
Project Management Team
Sponsor
Influencers (Positive and Negative)
PMO
Organizational Culture
Organizational culture will have a direct
influence on the success of the project
Organizational culture includes:
Values
Organizational policies and procedures
View of authority relationships
Work ethic and work hours
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Influence of Organization
Types of Organization
o Functional
o Matrix
Weak
Balanced
Strong
o Projectized
Functional Organization
Chief
Executive
Functional Manager
Staff 1
Staff 2
Staff 3
Functional Manager
Staff 4
Staff 5
Staff 6
Functional Manager
Staff 7
Staff 9
Staff 8
Project Coordination
Assigned to project
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Functional Organization
Project Manager’s Authority
Little and known as Project Coordinator / Project Expeditor
Resources Availability
Little Control of the Project
Functional Manager Project Manager’s Role
Part-Time Project Management Admin Staff
Part-Time
Functional Organization
Advantages
Clear reporting relationships
Highly specialized expertise
Drive for technical excellence
Disadvantages
Hierarchical decision and communication processes
Employee development opportunities limited
PM is dependent on his personal influence
Limitations to customer satisfaction and influence
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Weak Matrix Organization
Chief
Executive
Functional Manager
Staff 1
Staff 2
Staff 3
Functional Manager
Staff 4
Staff 5
Staff 6
Functional Manager
Staff 7
Staff 9
Staff 8
Project Coordination Assigned to project
Weak Matrix Organization
Project Manager’s Authority
Limited and known as Project Coordinator
Resources Availability
Limited Control of the Project
Functional Manager Project Manager’s Role
Part-Time Project Management Admin Staff
Part-Time
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Balanced Matrix Organization
Chief
Executive
Functional Manager
Staff 1
Staff 2
Project Manager
Functional Manager
Staff 4
Staff 5
Staff 6
Functional Manager
Staff 7
Staff 9
Staff 8
Project Coordination Assigned to project
Balanced Matrix Organization
Project Manager’s Authority
Low to Moderate Resources Availability
Low to Moderate Control of the Project
Mixed Project Manager’s Role
Full-Time Project Management Admin Staff
Part-Time
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Strong Matrix Organization
Chief
Executive
Functional Manager
Staff 1
Staff 2
Project Manager
Functional Manager
Staff 4
Staff 5
Staff 6
Manager of projects managers
Project Manager
Project Manager
Project Manager
Project Coordination Assigned to project
Strong Matrix Organization
Project Manager’s Authority
Moderate to High Resources Availability
Moderate to High Control of the Project
Project Manager Project Manager’s Role
Full-Time Project Management Admin Staff
Full-Time
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Projectized Organization
Chief
Executive
Project Manager
Staff 1
Staff 2
Staff 3
Project Manager
Staff 4
Staff 5
Staff 6
Project Manager
Staff 7
Staff 9
Staff 8
Project Coordination
Assigned to project
Projectized Organization
Project Manager’s Authority
Total Resources Availability
Total Control of the Project
Project Manager Project Manager’s Role
Full-Time Project Management Admin Staff
Full-Time
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Projectized Organization
Advantages
Clear accountability Decision making
Customer relationships Disadvantages
Focus on technical competence reduced Project Manager may be technical/non-
technical
Project team is dissolved at the completion of the
project
1. Organizational Structure
2. Organizational Culture 3. Governmental/Industry standards
4. Infrastructure 5. Existing Human Resources
6. Personnel Administration 7. Organization’s Work Authorization System
8. Marketplace conditions 9. Stakeholders’ risk tolerance
10. Project Management Information System
Enterprise Environmental Factors
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Organizational Process Assets
1. Organizational processes, standards & procedures
2. Templates
3. Organizational communications requirements
4. Financial controls procedures
5. Issues and Defect Management procedures
6. Change control procedures
7. Risk Control procedures
8. Procedures approving and issuing work authorizations
9. Organizational knowledge base
Introduction to Project
Management To Sum up…
o • We know what Project is
o • We know what Project Management is
o • We know what a Program and Program
Management is
o • We know what Portfolio and Portfolio
Management is
o • We know why projects are undertaken
o • We know what Project Management Office is
o • We know what are qualifies of a good Project Manager
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Introduction to Project
Management To Sum up …
We know what Project Life Cycle is
We know the characteristics of Project Life Cycle
We know characteristics of Project Phase
We know what Project Governance is
We know differences between a Project and an Operation
Introduction to Project
Management To Sum up …
We know to identify Project Stakeholders
We know the importance of stakeholders in influencing the project
We know different types of organizations and their influences on the project
We know what Enterprise Environmental Factors are
We know what Organizational Process Assets are
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Questions ?
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