Public Consulting Group EdPlan - System for Managing Individualized Documentation of SEN Students at Your School
September 2011
Public Consulting Group
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Workshop Agenda
About Public Consulting Group
Psychological and Pedagogical Assistance Reform
EdPlan Special Education Management System
About Public Consulting Group
Public Consulting Group
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About Public Consulting Group
Public Consulting Group (PCG) is a global management consulting firm
We are the trusted advisor to the governments and institutions in the area of education, healthcare, human services and technology
We employ 1000 professionals in 35 offices and work with over 2 500 clients in USA, Canada, and Poland
Public Consulting Group
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Special Education Technology and Expertise
PCG is a market leader in Special Education Management Technology in the US
We have implemented our solutions in over 40,000 schools covering almost 1/6 of the total Special Education population in the US
Schools generated over 14 mln Individualized Education Programs and other documents using PCG tools
We offer a variety of technology solutions across the education market: RtI, Special Education, Gifted, Behavior
Psychological and Pedagogical Assistance Reform
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Public Consulting Group
What Are the Opportunities of the Reform?
Improved Student Outcomes – higher graduation rates, better examination results
Accessibility of Services – greater access to additional educational and therapeutic services for students
School-Student-Parents partnership – school teams facilitate communication and collaboration to better address student needs
Transparency and Accountability – clearly defined roles and responsibilities, data-driven decision making, preparation for external evaluation and audits
Collaboration and Cooperation between Schools, PPCs and Local Government – better integration of institutions providing student support
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Public Consulting Group
What Are the Requirements?Identifying Students with Special NeedsIdentifying Students with Special Needs
Creating and organizing School TeamsCreating and organizing School TeamsPlanningPlanning
CoordinationCoordination
EvaluationEvaluation
Recommending forms of services,
duration and frequency
Monitoring and coordinating
Teachers’ actions Reporting on
goal progress and evaluating
services
Adjusting plans and programs if
needed
Evaluating services and
assessing current levels
of performance
IEPIEP
Service CardService Card
Support PlanSupport Plan
Goal Progress ReportGoal Progress Report
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TEAM
Planning Performance Levels Team Assessment Recommended Services
Services
Goals, Objectives, Methods
Modifications
External Support
Parental Consent
What Are the Components of Individualized Documentation?
IEP (Initial)
Service Card (Initial)
Support Plan (Initial)
TEAM
Planning Performance Levels
Recommended Services
Planning
Services
Goals, Objectives, Methods
Modifications
External Support
Parental Consent Parental Consent
PRINCIPAL
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Public Consulting Group
TEAM
Planning Performance Levels Team Assessment Progress Report Recommended Services
Services
Goals, Objectives, Methods
Modifications
External Support
Parental Consent
IEP (Review)
Service Card (Review)
Support Plan (Review)
TEAM
Planning Performance Levels
Progress Report Recommended Services
Planning
Services
Goals, Objectives, Methods
Modifications
External Support
Parental Consent
PRINCIPAL
What Are the Components of Individualized Documentation?
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Public Consulting Group
What Are the Challenges for Schools?
Formalized, Individualized Documentation for SEN Students: IEP, Support Plan, Service Card
Expanded Definition of Special Education including Students with SLDs, Gifted, and Behaviorally challenged – number of students requiring individualized documentation projected to increase from 2% to 20-25%
Tight Implementation Timeline of the reform in schools
September 2011September 2011 September 2012September 2012
Preschools Gymnasia Special Schools
Primary Schools Upper Secondary Schools
Add sourceŹródło:
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Public Consulting Group
What Are the Key Concerns that Schools Report?
Limited Resources – lack of Special Education Teachers and Specialists in regular schools, impact on General Education
Limited Time – tight implementation timeline and limited availability of teachers and specialists
Limited Knowledge – how can classroom teachers meet needs of students with different categories of special needs
Lack of Clearly Defined Tools – documentation forms and special education practices to be developed on a school level
Administrative Burden on Teachers, Specialists, School Principals and Psychological and Pedagogical Centers
Administrative Burden on Teachers, Specialists, School Principals and Psychological and Pedagogical Centers
EdPlan Special Education Management System
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Public Consulting Group
• Guides teachers though the planning process so they can individualize instruction to enhance student outcomes and reduce the number of dropouts
• Allows for creating and managing all required documentation for Students with Special Needs: IEP, Support Plan, Services Card
• Helps organize the work of the School Team, fosters coordination and collaboration
• Creates complete electronic student records and data for analysis
• Help schools avoid paperwork and maximizes teacher time with students
How Can EdPlan Support Schools and Teachers?
EdPlan helps schools and teachers implement effective SEN processes with clear, simple, consistent processes and tools
EdPlan helps schools and teachers implement effective SEN processes with clear, simple, consistent processes and tools
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Public Consulting Group
• Individualized Education Program
• Service Card
• Support Plan
• Service Evaluation
• Progress Report
• Eligibility for Special Education
• Notes
Forms Generated by the System
Forms generated by the system have all the components required by the Ministry of Education and are 100% compliant with the legislation
Forms generated by the system have all the components required by the Ministry of Education and are 100% compliant with the legislation
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Public Consulting Group
Electronic documentation managementElectronic documentation managementPaper documentation managementPaper documentation management
Paper vs. Electronic Documentation Management
Paper Documentation Teachers lose 10-30% of time
Efforts focused on creating documentation Time in classroom reduced due to
administrative tasks
Paper-based process is INEFFICIENT
Data is collected and imported via the System Teachers save up to 30% of time
System has built-in compliance monitoring Teachers focus on instruction
Electronic documentation management is EFFICIENT
Consistent process and meaningful dataSupports Teachers and promotes best
practices
Inconsistent processes and standardsInability to compare program effectiveness
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Special Education Process Data Diagram
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Public Consulting Group
Automatic Data Import
Opportunities for SIS Integration
Seamless exchange of information between the school information system and EdPlan
Data integrity and consistency between IT systems
No user entry required
Automatic Data Import Benefits
Faster implementation
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Public Consulting Group
Potential Integration Points of EdPlan with an SIS
Data Flow
Student demographic information
Team of teachers and specialists assignments
Special Education Needs Indicator displaying in e-dziennik
Users credentials and contact information
Ability to use internal SIS messaging system Special Education
Services Matrix available in e-dziennik
List of classes, lead-teachers and school organization
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Public Consulting Group
EdPlan Special Education Management System
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Public Consulting Group
Getting Started with EdPlan
EdPlan is cost-efficient and quick and easy to implementEdPlan is cost-efficient and quick and easy to implement
Create Students Records
Import student demographic information automatically
Input student data manually
Set user logins and passwords
Identify user roles
Create User Profiles Attend Online Trainings
Participate in interactive online trainings led by PCG
Electronic training materials available on the website
2 - 4 weeks
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Public Consulting Group
Additional Services
Business process review analysis, mapping current school special education processes to EdPlan
Additional trainings on special education legislation, requirements and processes
Profiled workshops on meeting needs of students with different categories of special need (Behavior, Gifted etc.)
Additional trainings on system features, forms and navigation
Participate in EdPlan Consortium: focus user group offering feedback and submitting new features requests
Getting Started with EdPlan
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Public Consulting Group
• Addressing specific needs of students with different categories of special needs: behavior, gifted
• Supporting transition planning, creating graduation plans
• Developing Report Studio with Data, Statistics and Analytics
• Creating a parent portal
• Addressing needs of general education students: response to intervention
Development based on clients and experts’ feedback EdPlan Special Education Advisory Committee
EdPlan’s Future Development and New Functionality
EdPlan will develop to continue supporting teachers as legislative requirements change and students’ needs evolve
EdPlan will develop to continue supporting teachers as legislative requirements change and students’ needs evolve
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Public Consulting Group
Additional Information about EdPlan
Visit us at the PCG booth
Nominate yourself or someone else to help us plan the future of EdPlan
Contact us to schedule an EdPlan demo
Fill out an entry form to win an EdPlan discount
Development based on clients and experts feedback EdPlan Special Education Advisory Committee