QUARTERLY REPORT
3rd Quarter 2012/13Oct – Dec 2012
BRANCH : AdministrationUnit : Corporate Management
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PROGRAMME OBJECTIVE
2
• To provide effective leadership, management and administrative support services.
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4
Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target Responsible
Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
Ensuring that the policy and strategic frameworks are in place for effective communication
Communication Strategy for 21012\3 developed
Communication Strategy implemented
CD: Comm Achieved.
Events Management Policy developed
Departmental events implemented
D: Comm Achieved
To promote internal communication within the dept
Weekly internal online publication Newsflash produced
16 online editions of Newsflash produced
DD: Comm Achieved
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Strategic Objective
Performance Indicator/outpu
t 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
Build relationships with the media to ensure effective communication of departmental programmes, messages and policies.
At least one departmental media statement, message or article published or aired in the media
Four media statements published or broadcast per week
CD \ D \ DD Achieved.
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
Draft speeches for the Minister as requested from time to
time.
Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery
Speeches drafted as per request / instruction
CD: Comm Achieved
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• Heightened communication of the Sixteen Days campaign
• Effective utilisation of broadcast and print media• Drafting of all requested speeches – a total of 28
speeches were drafted during the quarter• Coping without staff and basic resources• 18 Online Editions of Newsflash produced - exceeded
quarterly target
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MAIN ACHIEVEMENTS
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Item2 Budget Expenditure Balance
Compensation of employees R1 857 000 R1 624 705 R232 925
Goods and services R163 000 R359 753 - R200 363
Budget Report
CHALLENGES REQUIRING INTERVENTION
9
• Inadequate human resource• Lack of basic working tools• Budget • Inadequate appreciation of the strategic role of communication• Departmental events taking place at the same time – limited space for maximum
profiling
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To review, develop and draft legislation relevant to the Department’s mandate.
Draft legislation as per the Departmental legislative programme
Draft Women Empowerment and Gender Equality Bill submitted to cabinet
Support to parliamentary processes to enact the legislation
CD: Legal Services
Partially Achieved
Achieved
A meeting with the OCSLA has been arranged to discuss their concerns and opinion regarding the draft Bill with the intention to reach consensus on the matter.
Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities developed
Draft framework for constitutionality review and harmonisation of legislation impacting on the rights of women, children and people with disabilities workshoped to internally
CD: Legal Services
Partially Achieved
•WEGE Bill was given priority over other targets.•Lack of capacity in the CD:Legal Services
A proposal was submitted to CD:Strategic Management to amend the CD:LS’s APP in order to make this target SMART
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To draft and scrutinise agreements involving the Department.
MOU’s as per requests from branches within the department developed
Contract management protocol developed
MOU’s with prioritised Departments drafted
Contract management protocol approved and implemented
Achieved
Partially Achieved
•WEGE Bill was given priority over other targets.•Lack of capacity in the CD:Legal Services
Target is carried over to the next quarter.
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To render legal support and advice to Departmental clients re internal and external matters
Litigation management strategy developed
Litigation management strategy approved and implemented
Partially Achieved
•WEGE Bill was given priority over other targets.•Lack of capacity in the CD:Legal Services
Target is carried over to the next quarter.
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TARGETS NOT ACHIEVED Q3KPI Q3 Target Progress Information/corrective
actionLitigation management strategy developed
Litigation management strategy approved and implemented
Final draft of Litigation management protocol presented to Top Management for inputs and comments.
Contract management protocol developed
Contract management protocol approved and implemented
Draft Contract management protocol presented to Top Management for inputs and comments.
Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities
Current legislation that impacts on the rights of women, children and people with disabilities researched and reviewed
Ist draft submitted to ADG on 30 September
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Budget Report
Item Budget Expenditure Balance
Machinery and Equipment
0 5 288 -5 288
Compensation of Employees
1 483 000 1 340 400 142 600
Goods and Services
2 680 000 172 766 95 234
Total 1 751 000 1 518 453 232 547
17
Strategic Objective
Performance Indicator/ output
2012/13Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Optimally utilise and develop human resources
HR Plan revised andimplemented
HR Plan revised and submitted to DPSA
D: HRM Not Achieved HR Planning Committee not yet established.
HR planning priorities dependent on evolving strategic direction and service delivery model related to Turn-Around Strategy.
Audit Committee resolved on 11 December 2012 that Adjusted HR Plan is deferred till end February 2013 to ensure alignment with outcomes of Turn-Around Strategy.
Approve appointment of HR Planning Committee.
Ensure alignment between Adjusted HR Plan and Turn-Around Strategy.
Submit Adjusted HR Plan to DPSA by end February 2013.
Service Delivery Improvement Plan developedand implemented
Awareness campaigns on the Service Deliver Charter conducted
D: Strategic Management
Not Achieved SDIP Committee not yet established.
Approve SDIP Committee.
DPSA to present workshop on management of service delivery improvement to members of SDIP Committee.
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Strategic Objective
Performance Indicator/
output 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
Optimally utilise and develop human resources
Workplace Skills Plan(WSP) developed
Alignment of job profiles, PDP’s, WSP and PMDS.
Manage and review impact of development provided to employees.
D: HRM Achieved
Not Achieved No impact due to budgetary challenges
Identify free training opportunities.
Implement on-the-job training and coaching.
Institutionalisa- tion of the PMDS
PMDS managed
D: HRM Partial Achieved (70% level 2-12 &30% SMS)
Not all officials submitted their mid-term reviews as requested
Approve appointment of Moderating Committees.
Circular sent to all incumbents and managers who are not compliant.
Employee AssistanceProgramme developed
Employee AssistanceProgramme implemented
D: HRM Not Achieved EAP Plan of Action not finalised and communicated.
EAP Coordinator to finalise, communicate and schedule the implementation of the EAP Plan of Action.
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Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Implement and maintain a computer network to enable business to achieve their mandate.
Computernetworkimplemented
Additional backup/ Storage devices implemented
Dir: IT Achieved
Implement ICT Governance.
ICTGovernanceframeworkdesigned and phase 1implemented
Establish IT policies and standards
Dir: IT Partly achieved Information Security Policy reviewed after inputs received and aligned with security Management Policy.
Revised policy to be submitted to Accounting Officer for approval.
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Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees.
Internal security policy developed
Internal Security policy implemented.
Dir: SM Achieved, Security policy approved,Access control improved,Briefing session held with the Ministry personnel,Coordination of security during major events took place in November and December 2012.Quotations for the installation of security system sought, only one outstanding.
Briefing sessions in Branches will be held in the last quarter,Installation of the security system will be concluded in the last quarter.
Occupational Health and Safety policy developed.
Draft OHS policy consulted.
Dir: SM Partially Achieved Draft policy circulated first to all personnel, inputs received and are being consolidated.
Draft policy will be submitted for approval in the last quarter.
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Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To provide safe and compliant accommodation
Suitable and compliant accommodation secured
Needs analysis submitted
D: Facilities
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MAIN ACHIEVEMENTS
22
Stable network maintained. Uninterruptable power supply devices have been and
installed in all the switch cabinets (to prevent power spikes).
All relevant SITA SLA’s have been signed – Business Agreement under review by Legal Services
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BRANCH CHALLENGES REQUIRING INTERVENTION
23
Lack of funding to enhance IT environment – Implement e-mail archiving, document management, databases, licences, network equipment (currently on loan from The Presidency)
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MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
HR Plan revised andimplemented
Revised organisational structure in line with the Department’s mandate finalised
Structure and establishment of Office of the Deputy Minister approved.
Creation of post of Director: Risk Management approved.
Workplace Skills Plan(WSP) developed
Manage and review impact of development provided to employees.
5 officials (HR) attended PERSAL training
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TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective
actionHR Plan revised andimplemented
Revised organisational structure submitted to DPSA for approval
Approval of appointment of HR Planning Committee by Minister.
Alignment to be ensured between Adjusted HR Plan and Turn-Around Strategy.
Adjusted HR Plan to be submitted to the DPSA by end February 2013 *(Audit Committee resolution).
Service Delivery Improvement plan developedand implemented
Service Delivery Charterconsulted and approved
Approval of appointment of SDIP Committee by Minister.
Workplace Skills Plan developed
Identified training interventions coordinated
Lack of training budget. 1% of compensation budget to be allocated to training and development in 2013/14.
Employee AssistanceProgramme developed
Employee AssistanceProgramme implemented
No service provider can be appointed due to the unavailability of funds.
EAP Coordinator appointed and is in process of developing EAP Plan of Action.
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TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective
actionComputernetworkimplemented
Additional network file servers / databases implemented
No funding available in 2012/13. Procurement of file servers and database system(s) deferred to 2013/14 (if funding is available)
ICTGovernanceframeworkdesigned and phase 1implemented
ICT Committee established
Information Security Policy implemented
Terms of reference being drafted. Memorandum to be submitted to Acting Chief Director: Resource Management in January 2013.
Awaiting feedback from Deputy Minister.Revised policy to be submitted to Accounting Officer for approval.
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Item2 Budget Expenditure Balance
Compensation of Employees 3,072,000 2,750,162 321,838
Goods and Services 210,000 313,221 -220,493
Total 3,282,000 3,063,383 101,345
Budget Report
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Sound financial management
Proper budget planning and sufficient allocated funds facilitated
Training budget related matters to programs conducted
CFO Not achieved Focus was given to addressing audit outcomes and improving control envirnment
Training to be arranged within the 4th quarter
Budget vs Expenditure and monitor
Monthly monitoring of budget vs exprnditure
Dir Finance Achieved
In year monitoring implemented
In year minotoring implemented
Dir Finance Achieved
30 days payment deadline implemented
Checklist on payments implemented and monitored
Dir Finance Partially Achieved 70%
Checlist implemented but to staff capacity contraints not effectively monitored, centralisation of invoices receipt not implemented yet
Matter has been discussed and agreed upon but to be implemented in the 4th quarter
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Sound financial management
Sound Supply Chain Management
Compliance to policies and prescripts implemented
Adherence to business process monitored
Monthly and quarterly interim financial statements complied and submitted
Dir Finance
Dir Finance
Achieved
Partially Achieved, 60%
Monthly financial statements has only been introduce effective November 2012 and still being reviewed. Quarterly IFS reporting is firmly on course
Monthly financial statements will be prepared and submitted timeously effective from the 4th quarter.
Internal control environment improved
Implementation of internal control mechanism processes and procedures facilitated
Dir: SCM Partially Achieved, 70%
Delays in the loading of information on the LOGIS system due to capacity constraints
LOGIS to be piloted and rolled out in the 4th quarter.
Prescribed reporting requirements and timeframes complied
Adhere to approved business processes
Dir: SCM Partially Achieved 50%
Due to the cancellation of the previous security tender a be one will be advertised in the 4th quarter
2 information sessions targeting Provincial suppliers has not been done due to the change in the approach
SCM and BID Committee member have attended the SCM training
The SCM unit targeted Provincial consultations that would be arranged by branches and requested a slot to present SCM processes and the suppliers database
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MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Budget vs Expenditure and monitor
Monthly monitoring of budget vs expenditure
Budget v/s Expenditure reports are produced and circulated monthly to responsibility managers. Commitments are monitored in Finance
quarterly interim financial statements complied and submitted
Interim IFS are now prepared and submitted to AO, IA and NT on time
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TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective
actionInternal control environment improved
Implementation of internal control mechanisms, processes and procedures facilitated.
LOGIS is live but currently is being piloted for full roll-out in the new financial year 2013/14.
A SCM Logistics Clerk has been appointed to assist with the LOGIS full roll-out.
Prescribed reporting requirements and timeframes complied
Business processes for approval, implementation of approved business processes tabled.
The Security Tender will be advertised before end of January 2013.
A reconciliation of the suppliers registered on our Suppliers Database with those registered on LOGIS will be undertaken, therefore the need to conduct information sessions targeting Provincial suppliers will not be necessary as LOGIS has all government department suppliers.
100% updated moveable asset register
Update moveable asset register, quarterly asset verification
Asset verification has been done in the Cape Town offices but the verification process for all the offices is still outstanding. A complete report of asset verification will done in due course.
Position of the Assist Director: SCM who will be responsible for Asset Management in the Department has been advertised. The names of the shortlisting panel have already been forwarded to HR.
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Budget Report
ECONOMIC CLASSIFICATOION: BUDGET R' EXPENDITURE R' BALANCE R'
Compensation of Employees 3,719,000 2,895,700 823,300
Goods and Services 3,369,000 2,580,322 788,678
Machinery and Equipment 0 35,164 (35,164)
Transfers 0 24,751 (24,751)
TOTAL 7,088,000 5,535,937 1,552,063
35
Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide research support and advisory services
To provideresearchsupport andadvisoryservices
Research support and advisory services provided (Study on Violence against children)
CD & 1xDir Achieved
Research support and advisory services provided (100 year women contribution study)
CD & 1xDir Partially achieved The unit was advised to consult the TOR with other stakeholders
Terms of reference to be consulted with relevant stakeholders in Quarter 4
Research support and advisory services provided (Audit of Special Schools)
CD & 1xDir Partially achieved Draft reports for 2 Provinces (NC & MP) in place. Data capturers requested from DOC.
Data capturers will only be made available to DWCPD in January 2012. Data Capturing to commence in January 2013
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 2 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To provide research support and advisory services
To provideresearchsupport andadvisoryservices
Research projectssupported and advised
CD & 1xDir Achieved• Report on the analysis of
the 2011 Census • Provided inputs on
Minister’s speech for the Gender Based Violence Summit
• Desk top review of Universities offering Gender Studies
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide research support and advisory services
Report onInstitutionalArrangementstabled in linewith CD’sInstitutionalSupport andCapacityDevelopment
Draft Report consulted with stakeholders
CD & 3 x Dir Partially Achieved Draft report not yet finalised
Report will be finalised and consulted with stakeholders in the Fourth quarter.
ResearchForums onWomen,Children &People withDisabilitiescoordinated
Plenary Meetings for National Research Forum
CD & 1xDir Achieved•Held a Research Plenary on Unaccompanied children who cross into RSA boarders
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To ensure effective Knowledge & Information Management (KIM) Services
Partialimplementationof KIM Servicesin thedepartment
Staff Capacitated on KIM
KIM Specialist • Not Achieved KIM Specialist not appointed due to lack of funds
Will be implemented in the next financial year subject to availability of budget
KIM Strategydeveloped
Policies submitted for approvalDraft Section 14 Manual consulted
PAIA requests managed
Implementation of the KIM Strategy
CD & 1 X KIM Specialist
Achieved• Draft
Departmental Section 14 Manual in place
• Achieved Draft of Records
Management Policy has been completed
• Achieved Draft Access to
Information Policy has been completed
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To render policy development coordination and support services
Reports onpolicycoordinationand supportservicesrenderedTo render policydevelopmentcoordinationand supportservices
Draft Report consulted with stakeholders Policy coordination and support services rendered Policy development framework approved Policy register maintained
CD & 3 x Dir
AchievedSupported the development of the SDC Dialogue
Partially Achieved
AchievedPolicy register in place
Framework submitted to Top Management, awaiting approval
Top Management to approve
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MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Provideresearchsupport andadvisoryservices
Tabling of the Study on Violence Against Children
Study was tabled at a launch ceremony attended by a number of Departments, NGO’s and Donor Agencies
Plenary Meetings for National Research Forum
Hosted the Research Forum A Research Forum was hosted by the Department with the support of Save the Children UK.
Provideresearchsupport andadvisoryservices
Supported the finalisation of the TOR for proposed study on Violence Against Women
TOR for the study on Violence Against Women has been finalised and approved by the UNFPA
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TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective
actionProvideresearchsupport andadvisoryservices
Study on Violence against children Study report was tabled on Q3
Provideresearchsupport andadvisoryservices
Audit of Special Schools Data captures will commence capturing questionnaires in January 2013
04/19/23 42
Item2 Budget Expenditure Balance
COMPENSATION OF EMPLOYEES2023000 1 090 675 932 325
GOODS AND SERVICES
1 720 200378891 1 341 309
Budget Report
44
Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors.
Beneficial Stakeholder Coordination Framework developed.
Develop final draft StakeholderCoordination Framework and submit for approval
CD. IS&IR Achieved Framework developed awaiting approval
The Plan OfAction (POA) for National and InternationalCommemoration eventsdeveloped and implemented
Implement the consolidatedPOA for National andInternational commemoration events
CD. IS&IR Achieved Plan of Action for International participation developed awaiting approval. The Department participated in all scheduled International and Multilateral engagements.
Stakeholder Database Management System developed
Continuous update of stakeholder database management system
CD. IS&IR AchievedUpdated continuously
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Strategic ObjectivePerformance
Indicator/output 2012/13
Quarter 3 Target Responsible Manager
Progress (Achieved, Partially Achieved or
Not Achieved)
Reason for Variances
(partially or not achieved)
Proposed Corrective Actions
To develop and strengthen partnerships with regional, multi- and bi-lateral partners for the 3 sectors.international,
Partnerships between the department and inter-sectoral stakeholders signed and coordinated.
Identify and coordinate partnerships.
CD. IS&IR AchievedPartnership identified and coordination on an ongoing basisNationally with Government departments and internationally on Bi-national e.g. Nigeria MOU ready to be signed completed in the quarter.
A Donor Funding Register for the department developed
Manage and report on Donor funding received.
CD. IS&IR Achieved
Treasury approved template and awaiting approval of the template by principals before distribution for implementation
DWCPD Fund-raising guidelines developed
Fundraising guidelinesfinalised and submit for approval
CD. IS&IR Partially achieved The guidelines are currently being consulted upon.
The inputs will be consolidated in consultation with the 3 sectors and internal communications.
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Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors.
Guidelines and Standards on multi- and bilateral country reports coordinated and populated
Guidelines and Standards on multi-lateral and bilateralcountry reports implemented
CD. IS&IR Achieved
Guidelines for ODA participation received , still awaiting approval
Schedule on participation for multi- and bi-lateral activities/events developed
Schedule on participation formulti and bilateral activities/events inputs consolidated
CD. IS&IR Achieved Work in progress updates as and when schedule dates are posted
Some participation schedule from DIRCO are requested on ad hoc basis – and sometimes depend on the content of discussion and invitation extended to Minister or department as per Departmental mandate
Due to the fact DWCPD work is cross-functional or Inter-sectoral conclusive schedule is impossible, it is difficult to control the schedule of participation hence need to accommodate the unforeseen and unplanned requests.
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MAIN ACHIEVEMENTSKPI Q3 Target Achieved Progress Information
Stakeholder Coordination Framework developed and finalised
Final Stakeholder Coordination Framework finalised, awaiting approval
•Coordinated Men’s Forum •Coordinated Development Partners Forum
• The Stakeholder Framework was consulted at the Strategic Plan of the department at Misty Hills and also at WEGE branch meeting .
Strengthened partnerships with regional, multi- and bi-lateral partners for the 3 sectors.
1.Participated at the Nigeria Bi-national Committee (BNC) in Nigeria
2. Participated at the Africa Regional Conference on Sustainable Development-Addis Ababa
3. Coordinated the UN -16 Days Closing Ceremony for 16 Days of Activism Campaign 4. Finalised the establishment of the Development Partners Forum and the official endorsement.
• The MOU between DWCPD and the Ministry of Women Affairs in Nigeria has been finalised and will be signed during the state visit in January/ February 2013
• Report finalised and will be submitted for approval
Compliance with regional , continental and international instruments to advance the 3 sectors.
Guidelines for Official Development Assistance (ODA ) for donor funding consulted and finalised with Treasury
• The reporting template for donor funding finalised and submitted for approval and implementation.
04/19/23 48
TARGETS NOT ACHIEVED Q2KPI Q3 Target Progress Information/corrective action
Stakeholder Coordination Framework drafted and developed
2nd draft of Strategic Plan developed
To facilitate compliance with regional , continental and international instruments to advance the 3 sectors.
MPAT finalised MPAT was coordinated, audited by Internal Audit and submitted toDPME
Performance Quarterly reports submitted
QSRM facilitated and report compiled
The submission for QSRM report was prepared and submitted in the 3rd Quarter.
51
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General
Institutional M&E Policy and Policy Register developed
Institutional M&E Policy and Register approved
Dir. M&E Achieved Policy approved
Register not achieved
Development of Policy register function transferred to CD: Research and Policy Development
Institutional M&E Framework developed
Institutional M&E Framework approved
Dir. M&E Achieved
Performance Management Framework approved
Strategic Plan reviewed and approved
Strategic Plan approved
D: Planning Not Achieved - Approved Strategic Plan runs for a 5-yr cycle;- Target deferred to next financial year because Strategic Plan will be reviewed as part of the Turn Around Strategy of the department.
-A new Strategy will be consulted upon as part of the Turn Around Strategy of the department;-The process will be guided by the planning cycle of government and the project plan of the 1st phase of the Turn Around Strategy to be completed end of December.
Annual Performance Plan (APP) Approved
APP and Strategic Plan aligned
D: Planning Partially achieved Still working on the Turn-around strategy to come up with the revised strategy
First phase of the Turn-around to be completed end of December 2012
ENE chapter approved
Draft ENE document
CD Achieved
Draft ENE submitted to NT
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52
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To provide efficient executive and administrative support to the Minister and Director-General.
Functional M&E system
Electronic M&E system implemented
Dir. M&E Not achieved DD: M&E moved to another department and Dir was busy with the drafting of AR and other Chief Directorate functions
An appointment to benchmark with Stats SA has been scheduled for January because Stats was preparing the release of statistics.
Management Performance Assessment Tool (MPAT) finalised
MPAT finalised
CD Achieved
In the 2nd quarter DPME held workshops on MPAT and the departments were expected to submit their reports during the 3rd quarter 2012/13
Performance Quarterly reports submitted
QSRM facilitated and report compiled
Dir. M&E Partially achieved
The quarterly reports submission date is every seven working day of each month of the new quarter.
The Q3 template with targets will be circulated on 17th Dec. to the programmes and the due date for submission is on 7th January 2012
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53
Strategic Objective
Performance Indicator/outp
ut 2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not achieved)
Proposed Corrective Actions
To provide efficient executive and administrative support to the Minister and Director-General.
2011/12 Annual Report Approved
Final Annual Report tabled
CD & Dir. M&E
Achieved
DWCPD participated in FOSAD Clusters
DWCPD participated and contributed in the FOSAD Clusters
Dir: Planning Achieved
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04/19/23 54
MAIN ACHIEVEMENTS
KPI Q3 Target Achieved Progress Information
Institutional M&E Policy developed
Institutional M&E Policy approved • The policy name was changed to Performance Management Policy and was consulted and approved by ADG
Institutional M&E Framework developed
Institutional M&E Framework approved
• The name of the framework was changed to Framework for Performance Management and was approved by the ADG.
2011/12 Annual Report Approved
Final 2011/12 Annual Report tabled to the Portfolio Committee
• The final Annual Report was printed, copies submitted to Parliament and circulated to the sms members.
04/19/23 55
TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective
actionStrategic Plan reviewed and approved
2nd draft of Strategic Plan developed
To review it as per Turn-around strategy, will be read by the end of January 2013.
Management Performance Assessment Tool (MPAT) finalised
MPAT finalised MPAT was coordinated, audited by Internal Audit and submitted to DPME
Performance Quarterly reports submitted
QSRM facilitated and report compiled
The submission for QSRM report was prepared and submitted in the 3rd Quarter.
58
Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 target Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Approved Internal Audit Charter developed
Audit Charter consulted
Director Internal Audit
Achieved
Approved Audit Committee Charter developed
Audit Committee Charter consulted
Director Internal Audit
Achieved
Approved Risk Management Committee Charter developed
Regular meetings and Charter finalised
Director Internal Audit
Not achieved Risk management Committee not established
Top Management meeting will be utilised as Risk management committee quarterly
04/19/23
59
Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Number of Strategic Risk Assessment Reports developed
Report compiled and risk assessment register maintained
Director Internal Audit
Not achieved Inability to align the Strategic plan to the strategic risks
Risk Management moved to Strategic Management Unit
Number of Operational Risk Assessment Reports
Operational Risk Assessment report submitted
Submit the report and register for approval
Director Internal Audit
Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment
Risk Management moved to Strategic Management Unit
Approved audit report on strategic and Annual performance plans developed
Strategic and annual performance plans monitored for alignment
Director Internal Audit
Not Achieved Internal Audit Plan is approved
Portfolio of Evidence review on the second quarter will be done in January 2013
04/19/23
60
Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved, Partially
Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)
Proposed Corrective Actions
Provide quality assurance reviews and advice on compliance of departmental operations
Approved Internal Audit Procedure Manual developed
Internal Audit Procedure Manual submitted to Audit Committee for approval
Director Internal Audit
Achieved
Number of follow-up reports on AGSA Audit findings for 2011/12
Management responses to AGSA analysed
Director Internal Audit
Achieved
Anti-fraud and corruption strategy developed
Anti-fraud and corruption strategy developed
Director Internal Audit
Not achieved Policy approved Anti Fraud and corruption Strategy to be developed. Strategy to be finalised before end of financial year.
04/19/23
61
Strategic Objective
Performance Indicator/output
2012/13
Quarter 3 Target
Responsible Manager
Progress (Achieved,
Partially Achieved or Not Achieved)
Reason for Variances(partially or not
achieved)Proposed Corrective
Actions
To conduct capacity building programmes
Number of coaching and training on Risk Management workshops
Training workshops conducted
Awareness campaigns on anti-fraud and corruption strategy conducted
Director Internal Audit
Not achieved Risk Management Policy approved
As part of the Support Plan between National Treasury and DWCPD, Internal Audit and Risk Management Unit in OAG will develop a plan on Risk Management workshops and anti fraud awareness campaigns. Due 31 March 2013
04/19/23
04/19/23 62
TARGETS NOT ACHIEVED Q2KPI Q2 Target Progress Information/corrective action
Approved Risk Management Committee Charter developed
Regular meetings and Charter finalised
Risk management Committee Charter was endorsed for approval by Audit Committee. Risk Management Committee to be established by 28 February 2013
Number of Strategic Risk Assessment Reports developed
Report compiled and risk assessment register maintained
Risk assessment process moved to Strategic Management
Number of Operational Risk Assessment Reports
Operational Risk Assessment report submitted
Submit the report and register for approval
Risk assessment process moved to Strategic Management
Number of coaching and training on Risk Management workshops
Training workshops conducted
Awareness campaigns on anti-fraud and corruption strategy conducted
Commitment secured through the strategic support plan (Between DWCP and National Treasury) for assistance by OAG risk management unit on training and awareness campaigns before 31 March 2013
Anti-fraud and corruption strategy developed
Anti-fraud and corruption strategy developed
Strategy development still in progress. Strategy will be finalised before end of financial year (31 March 2013).
04/19/23 63
Item2 Budget Expenditure BalanceMACHINERY AND EQUIPMENT
R 27 000 R 0.00 R 27 000
COMPENSATION OF EMPLOYEES
R 559 000 R 224 955 R 334 045
GOODS AND SERVICES R 355 000 R 192 920 R 162 080
Budget Report