TABLE OF CONTENTS
Foreword of Hon. Datu Roonie Q, Sinsuat… ………….………………….…………….. i
Acknowledgement of Hon. Datu Roonie Q. Sinsuat..……………………….………...... ii
I. Citizen’s Charter……………………………………………………………………… 1
1. Mandate, Vision, Mission, Philosophy and Goals…..…………………………… 1
2. Performance Pledge….…………………………………………………………… 2
3. Frontline Services………………………………………………………………… 3
Matrices for the Frontline Services…..…………………………………………… 3
Legislative Operations Service:
Reference and Research…..…………………………………………………… 3
Plenary Affairs ………………………………………………………………... 4
Committee Affairs…………………………………………………………….. 4
Editorial and Publication…..………………………………………………….. 5
Commission on Appointments
Appointment, Review and Investigation…..………………………………….. 6
4. Suggestions and Complaints Procedure and Redress Mechanism…….………….. 7
II. Appendices
1. The Regional Legislative Assembly
The Seal and its Description…..………………………………………………. 9
Powers…………………………………………………………………………. 10
Composition…..………………………………………………………………. 10
Standing Committees….………………………………………………………. 10
Laws Mandated Under the Organic Act..……………………………………... 11
Secretariat and Other Support Services……………………………………..… 11
Legislative Operations Service……..………………………………..…… 12
a. Duties and Functions of Divisions
Reference and Research ………………………………………..…… 12
Plenary Affairs…………………………………………………….... 13
Committee Affairs…………………………………………………… 13
Editorial and Publication………………………………………….... 14
Administrative and Finance Service……………………………….……… 15
b. Duties and Functions of Divisions
Budget…………………………………………………...…… 16
Human Resource Management………………………………. 17
Accounting…………………………………………………… 19
Management and Audit………………………………………. 19
General Administrative and Support Services……………….. 20
Other Offices Legal Office…………………………………………………… 20
Sergeant-at-Arms…………………………………………….. 20
Regional Legislative Assembly Log-Frame…………………………….…. 21 Societal Goal
Sectoral Goal
Organizational Outcome
Major Final Output
Program/Activities/Project
Performance Indicator
Performance Indicator-Explained
2. The Commission on Appointments……………………………………………….. 22
The Secretary
Plenary/Committee Affairs Division
Appointment Review and Investigation
Office of Sergeant-at-Arms
3. Diagrams…………………………………………………………………………… 25 Organizational Structure
Process of Law Making
RLA Buildings Layout
4. Tables/Form……………………………………………………………….……….. 28
Clients Feedback Form
Form RRD1-A
LOS Form 1
CA Form 1
5. Office Order/Memorandum……………………………………………………….. 32
Office Order No.:03 s2009
An Order Mandating for the Establishment of a Citizen’s Charter for the Regional
Legislative Assembly, Instituting and Mobilizing the Executive Agenda Team
(EAT) and Task Force for the Citizen’s Charter
Memorandum Order No.:29 s2014
Memorandum Creating the Composite Team to review and draft the 2nd
edition of
RLA Citizen’s Charter
III. Notes…………………………………………………………………………….…….. 36
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
Cotabato City
OFFICE OF THE SPEAKER
FOREWORD
ASSALAMU ALAIKUM WARAHMATULLAHI WABARAKATUHU.
The Second Edition of the Regional Legislative Assembly Citizen’s Charter aims to
present in the simplest and modest manner a guide for our clients in the Region and those
from other places. It contains information on the front line services and the procedures on
how the clients may access these services the easiest way.
With this in mind, we aim to provide our clients the best service. If you feel there are
still shortcomings in our services, please help us by filling-up the client’s feedback form, as
we humbly pledge to do our best and improve our services.
We aim to further improve the quality of service we provide.
Thank you.
WASSALAM….
(SGD)DATU ROONIE Q. SINSUAT
Speaker
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
Cotabato City
OFFICE OF THE SPEAKER
ACKNOWLEDGEMENT
On behalf of the Members of the 8th
Regional Legislative Assembly, officers and
employees, I acknowledged with deep humility and gratitude the invaluable assistance of the
Development Academy of the Philippines (DAP), through Ms. Marian Mae C. Solangon,
Project Officer of ARMM/Bangsamoro Program Office & Local Governance and
Development Office, Center for Governance, the Honorable Mujiv S. Hataman, ARMM
Regional Governor for allowing us to join the Executive Department in the formulation of the
2nd
Edition of our Citizen’s Charter, the RLA Composite Team tasked to frame the 2nd
Edition (RLA Memo No. 29 s. 2014) which exerted all efforts in coming up with this
document, spending its time on research works, meetings and compilation of data despite its
busy schedules, deserves appropriate accolade.
Kudos to the group led by our Director III for Administrative and Finance Service,
Mr. Jose R. Mojado, MPS DM-PAM, CESE, Legislative Operations Service Director III, Mr.
Siddique S. Mali and the cooperation of Atty. Bai Israhayda S. Sinsuat of the Legal Services
Division, the Legislative Operations Service Division Chiefs: Mr. Aladdin M. Ambia,
Reference and Research Division, Mr. Jaime M. Ayub, Plenary Affairs Division, Mr. Royo
M. Gampong, Committee Affairs Division, Ms. Julia G. Ramirez, Editorial and Publication
Division, the Regional Commission on Appointments Division Chiefs: Mr. Samson S.
Peralta, Plenary/Committee Affairs Division, Mr. Datungku E. Lauban, Appointment Review
and Investigation Division, Mr. Alfredo F. Tumbaga, Jr., Sergeant-at-Arms; Administrative
and Finance Service Division Chiefs: Ms. Haritah A. Biruar, Human Resource Management
Division, Mr. Alladin D. Usi, CPA, Accounting Division, Ms. Edith Y. Gepte, Management
Audit Division, and Atty. Art Laurent A. Tan, Budget Division. I wish to thank Ms. Candida
B. Borbajo of Committee Affairs Division, Mr. Ahmad M. Ammak of the Editorial and
Publication Division, including the Information Technology assistance of Mr. Julius S.
Mondrano of the Reference and Research Division and Mr. Herminigildo S. Vilo of the
Management and Audit Division and the bookbinding service support of Mr. Gerardo R.
Pelingon of the Budget Division and other staffers who, in one way or the other, contributed
to the completion of this work.
From the bottom of my heart, Sukran…
(SGD) DATU ROONIE Q. SINSUAT
Speaker
1
CITIZEN’S CHARTER
Mandate/Vision/Mission/Philosophy and Goals
1. MANDATE
The Regional Legislative Assembly, being the legislative branch of the Autonomous
Regional Government is mandated to formulate plans and policies through legislative
measures that ensure efficient governance and socio-economic development of the region.
Corollary to this is its oversight function thru the power to conduct public hearing and
investigation in aid of legislation.
2. VISION
Towards the attainment of a genuine and meaningful Autonomous Region in Muslim
Mindanao, we the officers and employees envision the Regional Legislative Assembly as a
team of God fearing, enlightened and dedicated people who are committed to the aspiration,
promotion and attainment of the region’s sustainable peace and order, growth and
development and freedom to pursue the ARMM’s destiny through active participation and
supportive collaboration of an empowered citizenry in the legislative process in order to
evolve an efficient, transparent and accountable regional government.
3. MISSION
We, the officers and employees, commit to transform the Regional Legislative
Assembly’s vision into reality by providing quality and responsive legislation to promote the
development of sustainable peace and order, socio – economic development, financial
autonomy, maintenance and preservation of socio – cultural heritage, upliftment of health and
education, housing, electricity and other social amenities, strengthening of political
institutions, ecological balanced environment and ensuring efficient government through
administration initiatives and the confirmation process.
4. PHILOSOPY
We, the officers and employees of the Regional Legislative Assembly, commit to the
vision and mission to uphold a friendly legislative atmosphere meaningful and responsive to
the needs of the constituents, to attain the ultimate degree of human dignity.
Further, we believe in moral uprightness, honesty, integrity, dedication and competence
in the delivery of public service under the guidance of the Divine Providence.
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5. GOALS
In order to attain the declared goals, the Regional Legislative Assembly stands firm as
faithful public office to:
Strengthen the institutional capability of the Regional Legislative Assembly;
Maximize the passage of quality and responsive legislation;
Promote sustainable peace and development in the Region;
Encourage people participation in regional policy formulation and development;
Empower the regional government in the delivery of basic social services and other concern;
Institutionalize the system of check and balance through responsive, speedy and
effective confirmation process;
Uphold the integrity of person(s) in the exercise of the power to conduct public hearing and investigation; and
Ensure efficiency in the Regional Government through transparency and accountability.
Performance Pledge
We, the Members, officers and employees of the Regional Legislative Assembly,
Autonomous Region in Muslim Mindanao humbly and heartily pledge and commit to be
Responsive Leaders Accessible to public service and to:
A - Accept and Process all our client’s requests, promptly, patiently, courteously, and with
humility from Mondays to Fridays, 8:00 am to 5:00 pm without noon break, by our
friendly personnel, and institute measures to continuously improve our delivery of basic
services needs and ensure that every client is equally attended to, regardless of
nationality, political affiliation, gender, economic status, tribe and religious belief.
Preferential attention shall be given to senior citizens, differently-abled persons and
pregnant women;
C - Commit ourselves to faithfully serve our clients without reservation and adhere to the
principle of professionalism with honesty, integrity and dedication; and
T - Transact with utmost transparency, mindful of the fact that we are public servants and
accountable to the people and to Almighty God.
3
FRONTLINE SERVICES
The Regional Legislative Assembly, as the legislative branch of the Autonomous
Regional Government is primarily mandated under Republic Act. No. 9054, the Organic Act
for ARMM, to enact laws for the Autonomous Region in Muslim Mindanao. However, under
section 2, paragraph 3, Article VII of the Organic Act, the Regional Legislative Assembly is
also mandated to confirm the appointments of the Members of the Regional Cabinet issued
by the Regional Governor. As such the major frontline services of the Regional Legislative
Assembly are its legislative services and confirmation processes presented as follows:
Matrices of Frontlines Service
LEGISLATIVE OPERATIONS SERVICE
I. Reference and Research Division
Transaction: Request of Documents (MMA Acts, Research, Accomplishment Report)
Client Step Office Action Purpose of
Step Person
Responsible Maximum
time
duration
Fee Documents
required Location
(where
to go)
1. Secure and
Accomplish
Request form
(RRD1-A)*
Advice the
client to
accomplish
form RRD1-
A
Validation Admin
Aide VI 3 minutes None Accomplish
RRD1-A Ground
floor
Kabelan
Sema
Hall
2. Submit
accomplished form Receive the
accomplished
form
Admin
Aide VI 2 minutes None do
Approve and
sign form
RRD1-A**
LSO VI
(chief)
3 minutes None Signed
RRD1-A do
3. Wait for the
release
Prepare the
requested
documents,
including
certification
as to
authenticity
of document
LSO III or
Librarian II
5 minutes None do
4. Receive copy of the
requested
documents and sign
the logbook
Record and
release the
requested
documents
Recording Admin
Aide VI
2 minutes None do
*If the request is filled by a representative, a letter of request/authorization by the requesting party is required.
**In case, request is disapproved the division head shall explain, verbally or in-writing, to the requesting party
the reason for disapproval.
See Appendices for RRD1-A Form Sample
4
II. Plenary Affairs Division
Transaction: Request of Documents (Bills, Resolutions, Order of Business and Verbatim
Transcripts)
Client Step Office
Action Purpose
of Step Person
Responsible Maximum
time
duration
Fee Documents
required Location
(where to
go) 1. Secure and
Accomplish
Request form
(LOS Form 1)*
Advice the
client to
accomplish
form LOS
Form 1
Validation Admin
Aide VI 3 minute None Accomplish
LOS Form
1
Main
Building
Extension
Office
2. Submit
accomplished form
Receive the
accomplished
form
Admin
Aide VI
2 minutes None do
Approve and
sign form
LOS Form 1
LSO VI
(chief)
3 minutes None Signed
LOS Form
1
do
3. Wait for the
release
Prepare the
requested
documents,
including
certification
as to
authenticity
of document
LSO III 5 minutes None do
4. Receive copy of
the requested
documents and
sign the logbook
Record and
release the
requested
documents
Recording Admin
Aide VI
2 minutes None do
*If the request is filled by a representative, a letter of request/authorization by the requesting party is required. **In case, request is disapproved the division head shall explain, verbally or in-writing, to the requesting party
the reason for disapproval.
See Appendices for LOS Form I Sample
III. Committee Affairs Division
Transaction: Request of Documents (Committee Reports, Minutes of the Public Hearing,
Committee Hearings/Meetings and Verbatim Transcripts)
Client Step Office Action Purpose of
Step Person
Responsible Maximum
time
duration
Fee Documents
required Location
(where to
go)
1. Secure
and
accompl
ish LOS
Advise the client
to accomplish the
form (LOS Form
I)
Validation Admin
Aide VI 3 minutes None Committee
Reports, Minutes
of the Public
Hearing,
Main
Building
Extension
Office
5
Form I* Committee
Hearings/Meetings
and Verbatim
Transcripts 2. Submit
accompli
shed
form
Receive the
Accomplished
form
Admin
Aide VI
2 minutes None Copy of the
Committee
Reports, Minutes
of the Public
Hearing,
Committee
Hearings/Meetings
and Verbatim
Transcripts
do
Approve and sign
form LOS Form I
LSO VI
(chief)
3 minutes None Signed LOS Form do
Retrieval of
Documents
LSO IV 5 minutes None do
3. Wait for
the
release
Release the
documents
(Committee
Reports, Minutes
of the Public
Hearing,
Committee
Hearings/Meetings
and Verbatim
Transcripts)
Admin
Aide VI
2 minutes Copy of the
Committee
Reports, Minutes
of the Public
Hearing,
Committee
Hearings/Meetings
and Verbatim
Transcripts
do
4. Receive
copy of
the
requeste
d
docume
nts and
sign the
logbook
Record Documentation Admin
Aide VI
2 minutes None Do do
*If the request is filled by a representative, a letter of request/authorization by the requesting party is required.
**In case, request is disapproved the division head shall explain, verbally or in-writing, to the requesting party
the reason for disapproval.
See Appendices for LOS Form I Sample
6
IV. Editorial and Publication Division
Transaction: Request of Documents (Journal)
Client Step Office Action Purpose of
Step Person
Responsible Maximum
time
duration
Fee Documents
required Location
(where to
go) 1. Secure and
accomplish
LOS Form
*
Advise the
client to
accomplish
the form (LOS
Form I)
Validation Admin
Aide VI
3 minutes None Journal Main
Building
Extension
Office
2. Submit
accomplish
ed form
Receive the
Accomplished
form
Admin
Aide VI
2 minutes None Copy of
the journal
do
Approve and
sign form
LOS Form I
LSO VI
(chief)
3 minutes None Signed
LOS Form
I
do
Retrieval of
Documents
LSO IV
5 minutes None do
3. Wait for
the release
Release the
documents
(journal)
Admin
Aide VI
2 minutes Copy of
the journal
do
4. Receive
copy of the
requested
documents
and sign
the
logbook
Record Documentation Admin
Aide VI
2 minutes None Do do
*If the request is filled by a representative, a letter of request/authorization by the requesting party is required.
**In case, request is disapproved the division head shall explain, verbally or in-writing, to the requesting party
the reason for disapproval.
See Appendices for LOS Form I Sample
Commission on Appointments
1. Appointment Review and Investigation Division
Transaction 1 : Request of list of requirements for confirmation of nominees to cabinet
secretary
positions and other related documents (Committee Reports, Minutes of the
Public Hearing, Committee Hearings/Meetings and Verbatim Transcripts)
Client : Line Agencies’ Cabinet Secretaries or Authorized Representatives
7
Client Step Office Action Purpose of
Step Person
Responsible Maximum
time
duration
Fee Documents
required Location
(where
to go) Secure and
accomplish
CA Form I*
Advice client
to accomplish
CA form I
Validation Admin.
Aide VI
3 minutes No
fee
List of
requirement for
CS nominees for
confirmation and other related
documents
(Committee
Reports, Minutes of the Public
Hearing,
Committee
Hearings/Meetings and Verbatim
Transcripts)
Ground
floor
Kabelan
Hall
Submit
accomplished
form
Receive the
accomplished
form
Admin aide
VI
2 minutes None do
Approved and
signing of the
requested
document CA
form I
LSO VI 3 minutes None do
Wait for the
release
Get the
document
requested
LSO III 3 minutes None do
Receive copy
of requested
document
and sign
logbook
Recording and
releasing of
the requested
documents
Recording Admin aide
VI
2 minutes None do
*If the request is filled by a representative, a letter of request/authorization by the requesting party is required.
**In case, request is disapproved the division head shall explain, verbally or in-writing, to the requesting party
the reason for disapproval.
See Appendices for CA Form I Sample
Transaction 2: Submission of Pertinent documents of nominees for confirmation
Client Step Office Action Purpose
of Step Person
Responsibl
e
Maximum
time
duration
Fe
e Document
s required Locatio
n
(where
to go) Submit pertinent
documents of
nominees for
confirmation
Receive the
Pertinent
Documents of
nominee for
confirmation
Admin.
Aide VI
2 minutes Ground
floor
Kabelan
Hall
Examination/Revie
w of pertinent
documents
Validatio
n
LSO VI 7 hours Do
Wait for the result Forward the LSO VI 2 minutes Do
8
of
examination/revie
w of pertinent
documents
submitted
reviewed
documents to CA
Plenary/Committee
Affairs Division
(after the
seven
hours
examinatio
n in above
row)
Receive personal
copies of pertinent
documents duly
singed by Admin
Aide VI
submitted and
sign logbook
Recordin
g
Admin
Aide VI
2 minutes Do
*If the request is filled by a representative, a letter of request/authorization by the requesting party is required.
**In case, request is disapproved the division head shall explain, verbally or in-writing, to the requesting party
the reason for disapproval.
See Appendices for LOS Form I Sample
Suggestions and Complaints
Procedure and Redress Mechanism
Because you are our partner in progress and development, we ask your continued
support in looking for ways and means to support and improve our performance level in
delivering our frontline services to our valued clients, like you, whom we really want to serve
even better than what you have experienced during your last visit with us by giving us a
feedback through any of the following mode, to wit:
Telephone calls
Client’s Feedback Form
Letter of complaint
Electronic mail ([email protected])
We may be contacted directly through our telephone lines:
(064) 552-00-57
You are important to us, so we have provided a ready Fax machine to receive your
message through fax telephone number (064) 421-19-83.
Suggestion boxes are located in conspicuous places, particularly at the lobbies of the
Main Building and Datu Kabelan Sema Hall where you can drop your feedback form.
9
Rest assured that any information you will share with us will be treated not only with
strict confidentiality but with utmost care in assisting you with your request.
Feedback forms are available with the Public Assistance and Complaint Desk, located
at the lobbies of the Main Building and Datu Kabelan Sema Hall.
Thank you for your comments and suggestions.
11
THE REGIONAL LEGISLATIVE ASSEMBLY
I. The Seal and its Description
The Official Seal shall be in circular design with the words “Regional Legislative
Assembly” clearly printed or engraved immediately around its upper outer portion and the
phrase “Autonomous Region in Muslim Mindanao” shall be inscribed at the lower outer
portion.
At the center of the Seal is an inverted bell divided horizontally, in blue, white and red
colors with a crescent and a big star in yellow color imposed in a green circle. Five small
stars are at the top of the inverted bell just above the crescent and big star.
Just below the inverted bell are written the figures “1990” imposed on a white ribbon,
indicating the year the Regional Legislative Assembly was established.
The background of the outer portion of the circle shall be yellow while the inner
portion shall be green. All letters and numbers shall be in heavy black.
1. Interpretation of the Symbols. – The features, items and figures drawn in the
Circular Seal shall be interpreted as follows:
The five stars at the top of the inverted bell represent the five provinces in the region
after the ratification of the expanded Autonomous Region in Muslim Mindanao, namely:
Maguindanao, Lanao del Sur, Sulu, Tawi-Tawi and Basilan. The bell represents the
autonomy status of the Region.
12
The green color represents the predominantly agriculture economy of the region and
the yellow color symbolizes royalty and nobility, a proud tradition of the region’s people and
history.
II. Powers
The Organic Act is the shore of legislative authority, against which the waves
legislative enactment may dash, but over which they cannot leap.1 The Regional Legislative
Assembly has a plenary law-making power over all subjects, whether pertaining to persons or
things, within its territorial jurisdiction, either to introduce new laws or repeal the old, unless
prohibited expressly or by implication by the Philippine Constitution or limited or restrained
by its Organic Act.2
The Regional Legislative Assembly may exercise legislative power in the autonomous
region for the benefit of the people and for the development of the region except on the
matter of:
foreign affairs
national defense and security
postal service
coinage and fiscal monetary policies
administrative of justice3
quarantine, customs and tariff
citizenship, naturalization, immigration and deportation
general auditing
national elections
maritime, land and air transportation and communications4
patents, trademarks, trade name, and copyrights
foreign trade5
Notwithstanding the limitation, it may enact laws that promote the general welfare of
the people of the autonomous region.6
III. Composition
The Regional Legislative Assembly is composed of members elected by popular vote,
with three (3) members elected from each of the legislative districts. There are eight (8)
legislative districts in the Autonomous Region in Muslim Mindanao. The provinces of Lanao
del Sur including Marawi City, Maguindanao and Sulu have two (2) legislative districts each,
while Basilan and Tawi-tawi has one (1) legislative district each. These translate into twenty
– four (24) assemblymen. The Members of the Assembly, having been elected and qualified
into office, shall elect from among themselves the officers of the Assembly, composed of the
Speaker, Speaker Pro-Tempore, Majority Floor Leader, Assistant Majority Floor Leader, and
Minority Floor leader.
13
Each term of the Members of the Regional Legislative Assembly, including the
sectoral representatives, begin at noon on the 30th
day of June next following the day of the
election and ends at noon of the same date three (3) years thereafter.
Other officers from the Regional Legislative Assembly are likewise elected into
office, such as the Regional Legislative Secretary and the Sergeant–at- Arms.
IV. Standing Committees
The Regional Legislative Assembly has thirty-four (34) Standing Committees to
address issues and concerns of each sector in the society. The committees created are namely:
Committee on Games, Recreation and Amusements
Committee on Rules
Committee on Public Information
Committee on Education, Arts and Culture
Committee on Amendments, Revision and Codification of Laws
Committee on Trade and Industry
Committee on Local Government
Committee on Labor and Human Resource Development
Committee on Government Reorganization and Civil Service
Committee on Public Works and Highways
Committee on Finance and Appropriations
Committee on Ways and Means
Committee on Accounts
Committee on Economic Affairs
Committee on Justice and Human Rights
Committee on Public Order and Security
Committee on Accountability of Public Officers and Investigation (Blue Ribbon
Committee)
Committee on Power and Energy
Committee on Agrarian Reform
Committee on Environment, Natural Resources and Ecology
Committee on Transportation and Communication
Committee Tourism
Committee on Ethics and Privileges
Committee on Science and Technology
Committee on Indigenous Cultural Communities
Committee on Health and Social Services
Committee on Women, Children and Family Relations.
Committee on Urban and Rural Planning, Housing Development and Resettlement
Committee on Foreign Relations
Committee on Agriculture and Food and Aquatic Resources
Committee on Climate Change
14
Committee on Overseas Workers Affairs
Committee on Poverty Alleviation
Committee on Youth and Sports Development
V. Laws Mandated Under the Organic Act:
The Organic Act has mandated the passage of a number of laws. These may be
grouped into eight clusters as follows:
a. agriculture, industry, investments, trade and tourism; b. environment, natural resources and agrarian reform; c. labor and employment; d. education, science and technology; e. transportation, communications, public works and highways; f. health and social welfare and development; g. security and administration of justice, and h. regional administration and local government.
VI. Secretariat and Other Support Services
The Speaker is the Chief Executive Officer of the Regional Legislative Assembly.
The Regional Legislative Secretary, also referred to as the Secretary General of the Regional
Legislative Assembly, elected by the Assembly, is the Chief Executive Administrator of the
Secretariat of the Assembly, in addition to the powers and functions vested in him in the
Rules of the Assembly. He supervises the elected officers of the Assembly and coordinates
the operations of the Secretariat in providing legislative operations support and administrative
and finance services.
As earlier presented, in support to the Assembly, there are two support secretariat,
these are: (1) Legislative Operations Service (LOS), whose function is to provide direct
secretarial support to the Assembly and (2) the Administrative and Finance Service, whose
function is purely administrative and financial in nature, supportive to the needs of the
Assembly and the other officers and employees thereof.
1. Legislative Operations Service (LOS)
The Legislative Operations Service (LOS) is supervised by the Director III. The
following divisions compose the LOS, to wit:
1. Reference and Research Division (RRD)
2. Plenary Affairs Division (PAD)
3. Committee Affairs Division (CAD) and
4. Editorial and Publication Division (EPD)
15
Each division is headed by a Legislative Staff Officer VI, designated as Division
Chief.
With respect to the organizational structure (see Figure 1, page ___ Appendix), all
activities shall emanate from the Office of the Director III for Legislative Operations Service
and are farmed – out to the various divisions comprising the LOS. The result of any
assignment and request from the LOS Director, and worked out by the division, shall be
returned back to the LOS Director, who in return transmit the result of the work assignment
to the party requesting the work output.
The observance of protocol is of necessity to keep the LOS Director informed of the
LOS activities, as well maintain the supervisory relation within his service office.
In a capsule, the following tasks of the Legislative Operations Service were
considered activities supportive in the attainment of the major goal of legislation, to wit:
Reference and Research Division
Bill drafting
Resolution drafting
Conduct of Research
Legislative Counseling
Library and Archiving services
Plenary Affairs Division
Regular/Special Session Secretariat
Monitoring/Record keeping of bills filed and approved
Monitoring/Record keeping of resolutions filed and adopted
Committee Affairs Division
Monitoring /Secretariat services for bills/ resolution referred to the Committee
(s)
Secretariat services for committee meetings, committee/public hearings
Editorial and Publication Division
Preparation of Journals
Editing of the Verbatim Records of the Assembly
Publication of approved journals
16
Duties and Function of Divisions:
1. Reference and Research Division
The Reference and Research Division is primarily task to conduct research work on
proposed legislative proposals and submit their findings thereon for guidance and information
of the proponent assemblyman through the Director III. It is also task to draft bills and
resolutions upon directive from the Director III, in coordination with the staff of proponent
Assemblyman or the Assemblyman himself. It also performs legislative counseling to
Members of the Assembly and their staffers.
In addition thereto, the Reference and Research Division is task to keep and maintain
a compilation of all laws (MMA acts) approved and resolutions adopted by the Assembly. It
serves as a library or archive of all official legislative documents. It likewise performs task
which will be assigned to them, through the Director III, from time to time in the exigency of
service.
2. Plenary Affairs Division
The Plenary Affairs Division assists the Assembly when in session, both regular and
special. It keeps stenographic record of all deliberation of the Assembly while in session. It
monitors, keeps and maintains record of bills filed and approved as well as resolutions filed
and adopted. As such, it is mandated to be always present in the session conducted by the
Assembly, except in the case of executive session.
It is likewise task to prepare the monthly/quarterly report on number of sessions held,
number of bills approved and the number of resolutions adopted, for report to the Office of
the Regional Governor, Department of Budget and Management, Congress of the Philippines,
Office of the President and other concerned offices.
3. Committee Affairs Division
The Committee Affairs Division is task to act as the Secretariat of the Assembly
whenever the Assembly holds committee meetings, committee hearings and/or public
hearings. It monitors and provides secretariat services for bills and/or resolutions referred to
the different committees.
In addition thereto the Committee Affairs Division shall have the following functions:
Keeps and maintains records of all Bills and Resolutions referred to the different
Standing Committees of the RLA;
Undertakes/provide legislative shepherding of Bills and Resolution referred to the
different Standing Committees;
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Invites resource persons such as those from the implementing agencies and
executive offices to be affected by such measures/statutes and other stakeholders;
Assists in determining the legality of measures, and its constitutionality test;
Prepares Matrix/Inventory of all Bills and Resolutions referred to the different
Standing Committees with parliamentary status;
Briefs the Chairman of Committee on the position of the stakeholders, oppositions
and some other incidental parties;
Keeps and maintains a Verbatim Transcript of Records of all committee
proceedings; and
Prepares the monthly and quarterly reports on the number of committee
hearings/meetings held, number of referred bills, resolutions and communication
received.
Committee Proceedings
Upon instruction of the Chairman, schedule a meeting based on the dates
decided upon by the Committee;
Sends notice of meeting to the Committee Members and the corresponding
agenda;
Sends letters of invitation to the author/s and to the parties/ guests identified
by the Committee with a notice that if they so desire, a copy of the Rules of
Procedure Governing Inquiries In Aid of Legislation is available for their
perusal in the Assembly;
Prepares the kit for the meeting, which shall include all documents pertinent to
the measure to be deliberated; and
Confers with the Chairman upon receipt of any document submitted by the
parties pertinent to the subject inquiry before the date of the meeting. Upon the
Chairman’s instruction, photocopies and distributes the same to the Members
prior to the meeting or incorporate the same in the kit;
Preparation of Report
Upon termination of the inquiry, the Committee may select the Member who
will draft the Committee Report. The report shall be submitted to the
Committee for final approval within thirty (30) session days after the
termination of the inquiry;
Upon the instruction of the Chairman, schedules a meeting for the review and
approval of the Committee Report by a majority of the members. Members
may draft reports concurring or otherwise if they do not sign the majority
report. Once the report is approved, the Chairman signs the final report;
Prepares minutes of Meeting when the Committee Report was approved or
Certification signed by the Chairman in case of meetings held in an executive
session; Concurring/ Dissenting opinion, if any; pertinent documents;
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Photocopies the Committee Report in six (6) sets and submit the same to the
Bills and Index Division of the Assembly; and
Upon the instruction of the Chairman, provides the author, concerned parties
and agencies copies of Committee Report.
4. Editorial and Publication Division
The Editorial and Publication Division shall have the following functions:
1. It shall prepare the daily journal of the proceedings of the plenary session of
the Regional Legislative Assembly;
2. It shall edit the manuscripts (verbatim records) of the daily journal, drafts of
proceedings, committee and RLA, including the index, for printing and
publication within the prescribed period as provided in the Rules of the
Assembly;
3. It shall revise the speeches of the Members of the Assembly in style and
form prior to their publication;
4. It shall review galley proofs or page proofs against copies;
5. It shall organize and conduct press and media conference and prepare
information releases;
6. It shall monitor comments, criticisms, suggestions ad recommendations of
the various sectors for the maintenance of proper relations and good image
of the office;
7. It shall be responsible for the operation and maintenance of the office
mimeographing and varifax copy machine;
8. It shall insure efficient service in the reproduction of paper/office
documents;
9. It shall be responsible for the maintenance and binding of books and
publications; and
10. It shall perform other related functions as may be required.
Procedure of Preparation of Journal. - The Plenary Affairs Division records,
transcribes in verbatim, prints out the proceedings of the plenary session of the Assembly
including the speeches of the assemblymen and transmits copies of transcripts thereof to the
Editorial and Publication Division immediately after the session.
Upon receipt thereof, the EDP- chief assigns the same to his/her staff who prepares
the Journal on the basis thereof within three (3) days from receipt. The EDP chief finally
edits the Journal. Thereafter, the Journal is reproduced for distribution and approved by the
Members of the Assembly in the plenary session.
The following shall be inserted in full into the Journal:
a. The proclamation issued by the Regional Governor to convene the Assembly;
b. The title of bills and resolutions presented by any Member of the assembly;
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c. The objection to the legislative measure vetoed by the Regional Governor
together with the ayes and nays of the assemblymen on each vetoed measure;
d. All nominal voting.
The following however, shall be inserted into the Journal in condensed form:
a) Message of the Regional Governor;
b) Petitions;
c) Communications, and
d) Memorials.
The Journal shall also include the list of Members of the Assembly who responded to
the roll call, those who arrived at the session hall after the roll call, and those who are on
official business/mission authorized by the Speaker. Those who are absent shall likewise be
recorded.
The EDP shall from time to time print and publish the Journal of the Assembly under
the direction of the Secretary General of the Assembly. Its distribution and the number of
copies to be printed shall be determined by the Assembly in a resolution to that effect.
2. Administrative and Finance Service (AFS)
The other secretariat support staff of the Regional Legislative Assembly is the
Administrative and Finance Service, headed by a Director III. The Administrative and
Finance Service is task to provide (1) administrative support – such as Human Resource &
Management, General Administrative and support, including supply management, cashiering
service, medical service and general administrative services; (2) Financial support – such as
Accounting, budgeting, management and audit services.
Each division is headed by a Chief Administrative Officer.
Duties and Functions of Divisions
The following are the different functions of each division in the Administrative and
Finance Service
Director III – Administrative and Finance Services
The Director III for Administrative and Finance Services exercises direct
administrative supervision, coordination and control over the Human Resource Management
Division including the Records Section; Management and Audit Division, Budget Division
and the Administrative Services Division, including its Cash Section, Supply Section,
Medical Service Section and the General Administrative Services Section.
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The following are the different functions of each division under the Administrative
and Finance Service:
1. Budget Division
The Budget Division is guided by the budgetary cycle operation, which is composed
of the following:
BUDGET PREPARATION:
1. Adopts and maintains approved budgetary methods and procedures;
2. Provides, subject to budgetary ceiling, fund estimates in support of the
agency’s operations, plans and programs;
3. Prepares budgetary proposal, for approval by the Speaker, using the
prescribed forms and in accordance with the guidelines for the budget
preparation through issuances of the Department of Budget and Management
(DBM) otherwise known as the Budget Call; and
4. Assists management in the presentation of the agency’s budgetary estimates
before administrative and legislative bodies.
BUGET EXECUTION:
1. Prepares in coordination with the Reference and Research Division of the
Legislative Operations Service the Physical and Financial Plan (BED 1) for
approval of the Speaker for submission to the DBM – Manila;
2. Prepares the Assembly’s Monthly Cash Program (BED 2) based on the
approved budget and guidelines of the DBM;
3. Prepares the Obligation Slip (OS), allocating the budgetary resource from
which the expenditure is charged in accordance with the approved
program/project/activity for which the expenses is a proper charged, in
accordance with the General Appropriations Act of the given year.
4. Maintains liaison with the central planning agency, DBM and other
appropriate economic or planning bodies;
5. Provides technical assistance and coordination with other divisions of the
Assembly in the interpretation, application and utilization of approved
budget; and
6. Coordinates with the DBM on the monthly fund releases and other budgetary
releases, advising management of its receipt and furnishing copy thereof to
the Office of the Speaker, Chief Accountant, Cashier and the Auditor, for
information and guidance.
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BUDGET ACCOUNTABILITY:
In consonance with the Commission On Audit –Department of Budget and
Management (COA - DBM) Joint Circular No, 2014 01 dated July 2, 2014, prescribing the
use of Modified Formats of the Budget and Financial Accountability Reports (BFARs),
prepares the following reports/documents for submission to the DBM and the COA:
1. Quarterly Physical Report of Operation (QPRO) – BAR 1, reflecting the
Agency’s actual physical accomplishment as of a given quarter, in terms of
the performance measures indicated in its Physical Plan (BED 2);
2. Statement of Appropriations, Allotments, Obligations, Disbursements and
Balances (SAADODB) – FAR 1, reflecting the authorized appropriations and
adjustments, total allotments received including transfer/adjustments, total
obligations, total disbursements and the balances of unreleased
appropriations, unobligated allotments, and unpaid obligations of an agency
by Fund Cluster and by allotment class. It likewise be presented by:
Fund Authorization
Major Final Output (MFO)
Program/Activity/Project (PAP)
Major Programs/Projects (identified by KRA)
3. Summary of Appropriations, Allotments, Obligations, Disbursements and
Balances by Object of Expenditures (SAAOBOE) – FAR No. 1- 1, prepared
by Fund Cluster and reflecting the summary of appropriations, allotments,
obligations, disbursements, and balances detailed by object of expenditure
consistent with the COA Revised Chart of Account per COA Circular No.
2013 – 002 dated January 30, 2013 and the Conversion from the Philippine
Government Chart of Accounts to the Revised Chart of Accounts, additional
accounts/revised description/title of accounts per COA Circular No. 2014-003
dated April 15, 2014;
4. List of Allotments and Sub-Allotments (LASA) – FAR No. 1-B, reflecting
the allotments released by the DBM, their corresponding numbers, dated of
issuance and amount by allotment class and by Fund Cluster. The total
allotments per this report should equal the total allotments appealing in the
SAAODB (FAR No. 1);
5. Aging of Due and Demandable Obligations (ADDO) – FAR No. 3, prepared
by Fund Cluster and reflecting the balance of unpaid obligations as indicated
in the Obligation Request/Slip (OS) and the aging of due and demandable
obligations as the year – end; and
6. Monthly Report of Disbursements (MRD) – FAR No. 4, reflecting the total
disbursements made by the Agency by Fund Cluster from the following
disbursement authorities:
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Notice of Cash Allocation (NCA);
Tax Remittance Advices issued.
The report shall track the actual disbursement of the agency against the agency’s
disbursement program. Indicating the reason for the over or under spending.
2. Human Resource Management Division:
The Human Resource Management Division shall have the following duties,
functions and responsibilities, to wit:
a. Recruitment/Placement;
b. Payroll Preparation; and
c. Personnel Audit and Reporting.
In detail, the duties, functions and responsibilities of the Human Resource
Management Division are as follows:
1. Advises management on personnel policy and administration;
2. Develops and administers a sound personnel program which shall include
selection and placement, classification and pay, career and employment
development, performance setting, evaluation and rating, employee relations
and welfare services;
3. Acts on matters concerning attendance, leaves of absences, appointments,
promotion, transfer and other personnel actions;
4. Evaluates training needs of the agency;
5. Formulates/recommends and implements recruitment, selection and
promotion process based on merits and fitness;
6. Formulates and recommends standard of evaluation, selection of personnel
for appointment, performance evaluation, training, seminar;
7. Ensures the application and implementation of all personnel benefits and
welfare are considered in every management action and decision – making
to avoid demoralization and conflict;
8. Prepares the Plantilla of the Agency;
9. Prepares the appointment of personnel in accordance with established Civil
Service rules and regulations;
10. Issues certificate of employment/service record of officials and employees of
the agency;
11. Performs advisory/recommendatory function relative to personnel and
records management;
12. Formulates and recommends progressive policies, staff
development/trainings, efficient records management and data banking
system (MIS);
13. Interprets and implements Civil Service laws, rules and regulations, policies
and memoranda;
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14. Prepares notice of salary adjustment/step increment in accordance with
existing rules and other related laws issued;
15. Prepares and issues certificate of earned leave;
16. Maintains a record of all appointments and records of all officials and
employees, including their personal actions (leaves, promotion,
reassignment, detail, step/salary increases and others);
17. Prepares payroll, salary voucher and other personnel benefit claims and
reviews the same for propriety, accuracy and completeness of supporting
documents;
18. Acts as secretary of the Personnel Selection Board (PSB), preparing the
preliminary line – ups of candidates/applicants for final screening of the PSB
and prepares report on the evaluation of applicants, prepares and maintains
minutes of the meeting of the PSB;
19. Coordinates with the Civil Service Commission on matters affecting
personnel actions;
20. Conducts and recommends inventory/documentation of inactive personnel
records and other records for transfer to permanent storage or disposal;
21. Assists Civil Service Commission in the conduct of Performance Audit of
officials and employees of the agency;
22. Prepares and submits reports required by the CSC;
23. Prepares and recommends sports (physical fitness), cultural and recreational
and welfare program for the officials and employees of the agency;
24. Prepares staggered schedule of force leave of absence in coordination with
the officials and employees concerned;
25. Receives and maintains records of all loans and other salary deductions for
purpose of control in the preparation of payroll and issuance of clearance
and other purposes;
26. Prepares administrative clearance certificate (Clearance from money and
property accountabilities) for the officials and employees of the agency;
27. Maintains a sound system of records keeping;
28. Serves notice of Memorandum, Office Order and other documents;
29. Certifies to the correctness of duplicate/photocopied officials documents
reproduced from file;
30. Establishes a record disposition program for the agency;
31. Provides and coordinates messengerial/mail distribution system;
32. Maintains personnel records and statistics;
33. Maintains and keeps Daily Time Record (DTR) and 201 files of all
personnel submitted to them;
34. Receives all documents, mails for distribution to appropriate office/division
concerned;
35. Provides guide in the evaluation of Strategic Performance Management
System (SPMS) of employees; and
36. Performs other duties as may be assigned by higher authorities from time to
time.
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3. Accounting Division:
The Accounting Division (AD) performs the following duties, functions and
responsibilities, to wit:
1. Ensures that transactions are executed in accordance with management’s
general or specific authorization;
2. Ensures that transactions are recorded to permit preparation of financial
statements in conformity with the Philippine Public Sector Accounting
Standards (PPSAS) and other criteria;
3. Advises management on financial matters;
4. Processes requisition slip, claim vouchers, and payroll ensuring
completeness and legality of the supporting documents;
5. Prepares and submits financial reports to management and other government
agencies authorized to receive such reports;
6. Maintains basic subsidiary accounting records and books of accounts to
reflect accurate and current financial information required by existing
auditing rules and regulations and by management;
7. Certifies to the availability of funds;
8. Prepares and submits remittance vouchers for all trust liabilities withheld
from payroll;
9. Certifies as to the correctness of remittances made;
10. Prepares statements of remittance for officials and employees;
11. Maintains records of all incoming funds, both General, Local Fund and other
sources;
12. Keeps and maintains an index of payment of salaries of officials and
employees;
13. Prepares certificate of Tax Withheld of employees and officials (BIR Form
2316) and Withholding Tax under VAT and EWT (BIR Forms 2306 and
2307); and
14. Performs other functions as may be assigned by higher authorities.
4. Management and Audit Division:
The Management and Audit Division (MAD) perform the following duties, functions
and responsibilities, to wit:
1. Recommends and evaluates internal control system;
2. Develops, recommends and installs the internal control structure of the
agency to include the control environment, accounting system and control
procedure;
3. Maintains the internal control environment in order to safeguard assets,
produce reliable accounting data and promote efficiency and effectiveness;
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4. Develops a system of evaluation and to implement appropriate corrective
action;
5. Develops plan, program and objectives relative to the management
improvement in the agency;
6. Examines the administrative organization of the agency and recommends in
writing improvement thereof;
7. Maintains and updates the agency’s internal control manual of operations;
8. Undertakes regular management surveys of organizational structure,
manpower and operations;
9. Studies special problems as assigned to, review existing methods,
procedures and system and recommend improvement thereof;
10. Exercises staff supervision over the implementation improved management
internal control systems and provides trainings for the use of the system;
11. Reviews internal control system for safeguarding money and property to
ascertain weakness and deficiencies requiring correction;
12. Reviews prepared payroll, checking the same for its accuracy in computation
and the names of the claimant/employee(s), and that the claim is legal and
authorized;
13. Reviews claim vouchers and paid vouchers as to the completeness of support
documents prior to issuance of check/or approval of the speaker and prior to
the submission to the office of the auditor, requesting claimant for the
submission of the necessary documents thereto if necessary; and
14. Performs other functions as may be assigned from time to time by higher
authorities.
5. General Administrative and Support Services Division:
The General Administrative and Support Services Division has four (4) sections,
namely: General Administration, Medical, Cash and Supply.
1. General Administration, provides services such as general utility and
security, maintenance of lands, buildings and properties such as office
equipment, furniture and fixtures, motor vehicles, water facilities,
electric power, etc., and ensure the proper implementation of
administrative orders;
2. The Medical Section provides appropriate medical and professional
health services of all officials and employees of the Assembly;
3. The Cash Section prepares checks and disburses payments of the
Assembly and prepares disbursement reports thereof, collect monies due
to the Assembly and issue receipt in acknowledgement thereof; and
4. The Supply Section procures the materials, motor vehicles, furniture and
fixtures, office supplies and equipment needed by the Assembly. It has
custodial function by ensuring the proper and efficient use of the
procured goods and services. It also conduct regular inventory of
furniture, fixtures, equipment motor vehicles, etc.
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3. Offices under the Office of the Speaker:
1. Legal Services Division
The Legal Services Division is directly under the Office of the Speaker and is
primarily responsible to represent the Regional Legislative Assembly in all judicial
and administrative cases filed for or against the latter. It is also tasked to assist in the
preparation of bills and resolutions, render legal opinion for the Members of the RLA,
provides legal counseling and consultation to the officials and employees concerning
the legality of decisions or actions of other government departments, agencies,
offices, LGUs and others.
2. Office of the Sergeant-at-Arms
The duties and powers of the Sergeant-at-Arms are:
1. To be personally present in all sessions of the Assembly and personally or
through his subordinate, in all meetings of the Committees;
2. To strictly enforce the Rules relating to admission to the session hall, the
galleries, corridors, and premises of the Assembly building;
3. To be responsible for the security and maintenance of order in the session
hall, antechambers, corridors and offices of the Assembly, whether in
session or not, in accordance with the orders of the Speaker or the
Secretary;
4. To execute or serve, personally or through his delegates, the summons
which may be issued by the Assembly or by the permanent or specially
committees or by the Speaker himself;
5. To be responsible for the strict compliance by his subordinates of their
respective duties. He may impose upon them corrective or disciplinary
measures for just cause, including a recommendation to the Speaker
through the Secretary for their dismissal;
6. To be responsible for the personal safety of the Members while in the
Assembly premises or, as the Speaker may direct, in any other place; and
7. To recommend to the Speaker through the Secretary approval of the uniform
to be worn by the personnel assigned to serve under him in the Session Hall.
The Mace shall be the symbol of authority of the Assembly and shall be displayed at
the Speaker's rostrum when the Assembly is in session. It shall serve as the warrant for the
Sergeant-at-Arms in enforcing order in the Assembly.
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VII. Regional Legislative Assembly – Logframe
1. Societal Goal
The Regional Legislative Assembly along with the Office of the Regional Governor
of the Autonomous Region in Muslim Mindanao, aspires to provide the constituents of the
ARMM an improved quality of life through the passage of bills and resolutions geared
towards the attainment of responsive and good governance that will contribute to peaceful,
developed and progressive communities through improved participation and consultation of
the ARMM constituents in the formulation of legislative plans and programs for regional
development.
2. Sectoral Goal
It is aimed to make responsible and good administrators who shall be efficient,
transparent and accountable officials, to run the affairs of the ARMM from the local to the
regional level, thereby promoting peace, development and progressive communities in the
Region. This will be achieved through the check and balance system in our governance; more
specifically through the process of legislation and confirmation of nominees to regional
cabinet positions, were the Assembly’s Regional Commission on Appointment ensures that
only those qualified nominees will be appointed to the position.
3. Organization Outcome
To ensure that the legislative acts are acceptable to the constituents, the Regional
Legislative Assembly sees to it that a region wide participation of its constituents is solicited
through public hearing or consultation, especially with those who will be affected by a
proposed legislative action.
4. Major Final Output
The Regional Legislative Assembly, being a law – making body of the ARMM, has
identified its major final output as – Legislative Formulation and Development Services,
referred to in the Organizational Performance Indicator Framework as MFO No. 8 in the
ARMM’s OPIF. The action plan for the attainment of this output is through the preparation of
legislative proposals, processing of bills, resolution and other legislative documents,
constituency – servicing through the conduct of public hearing and inquiries in aid of
legislation to address the region’s major concerns.
5. Program/Activities/Project (P/A/P)
The Regional Legislative Assembly’s program/activity/project (P/A/P) is the Regional
Legislative Services, which reflects the mandated function of the Regional Legislative
Assembly that is legislation.
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6. Performance Indicators
For purposes of evaluating the major final output (MFO) of the Regional Legislative
Assembly, the following indicators which summarize the different activities of the Regional
Legislative Assembly were identified and recommended for use. These are:
No. of Bills Approved
No. of Resolutions Adopted
No. of Journals Published
7. Performance Indicators – Explained
The Regional Legislative Assembly Members serve for a term of three (3) years, with
maximum of three (3) consecutive terms. The three years period is divided into three regular
sessions, namely: First (1st), Second (2
nd) and Third (3
rd) regular sessions. The activities of
the RLA are governed by its Charter, Republic Act No. 9054, otherwise known as “An Act to
Strengthen and Expand the Organic Act for the Autonomous Region in Muslim Mindanao,
Amending for the purpose Republic Act No. 6734, entitled “An Act Providing for the
Autonomous Region in Muslim Mindanao”. As such, the accomplishment of the Assembly
can be gauged on a periodic basis as to what had been done for a given period. However, the
quality of the legislative act made by the Assembly can only be gauge after a long period of
time. To set an example is the enacted Public Works Act of 2009. The infrastructure projects
mentioned therein aim to pave the way for the entry of commerce and industries so as to
attain socio – economic development with the end goal of improving the way of life of the
constituents of the area affected by the program of infrastructure. Since we are gauging the
Regional Legislative Assembly in the number of bills it has approved in a given period, in
this situation: the effect of the introduction of the infrastructure through the enactment of a
Public Works Act, cannot be readily felt in one (1) year period. Other factors, such as peace
and order, investor’s willingness to set up industries, market climate will have to be
considered. Hence, to gauge the Regional Legislative Assembly on the basis of one year
period would not provide the clear information aimed to be achieved.
THE REGIONAL COMMISSION ON APPOINTMENTS
The Commission on Appointments is composed of all the Members of the Regional
Legislative Assembly and chaired by the Speaker. It confirms the appointments/nominations
of cabinet secretaries and other ARMM officials with cabinet rank submitted to it by the
Regional Governor. It has 19 Standing Committees.
The Commission is assisted by a Secretariat which provides the critical
administrative and operational support to perform effectively its mandate. The Secretariat
is headed by a Secretary. There are two (2) functional offices under the direct supervision
of the Secretary: Plenary/Committee Affairs Division and Appointment Review &
Investigation Division. The Office of the Sergeant-at-Arms is under the Chairman of the
Commission.
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Offices under the Regional Commission on Appointments
A. Office of the Secretary
The secretary of the Commission on Appointments shall serve at the pleasure of the
Commission, and shall have his office in such place as may be designated by the Commission
and shall have the following duties:
a. Under the direction of the Chairman, to see to it that the orders and resolutions
of the Commission on Appointments are duly performed and complied with;
b. To prepare the minutes of the meeting of the Commission on Appointments
which shall contain a clear and succinct statement of whatever took place or
was agreed upon thereat;
c. To certify under his signature and seal of the Commission the resolutions and
orders of the Commission;
d. To duly publicize and publish in a newspaper of regional circulation for
two(2) consecutive periods within ten (10) calendar days from date of referral
all nominations or appointments referred by the Chairman to the Standing
Committees;
e. To execute a certification upon compliance with his duty and to serve said
certification on the Chairman of the standing committee concerned;
f. To attend the meeting of the Commission personally or thru his duly
authorized representative;
g. To issue calls for the meeting of the Commission under the direction of the
Chairman; and
h. To perform such other duties which the Commission or its Chairman may
direct.
B. Plenary/Committee Affairs Division
The Plenary/Committee Affairs Division, headed by a Chief, is tasked primarily to
provide support in the preparation of Order of Business, recording and documentation of
the plenary and committee proceedings of the office. It also provides quality advisory
services to the Members of the Commission.
C. Appointment Review and Investigation Division
The Appointment Review and Investigation Division is principally tasked to review
and investigate all appointment/nomination for cabinet position submitted to the Regional
Commission on Appointments by the Regional Governor for confirmation and approval.
It is also mandated to receive, screen and evaluate the authenticity and
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completeness of pertinent documents submitted by the appointees/nominees as provided
for in the RCA Rules. Furthermore, it likewise provides legislative support services in all
the affairs of the Commission.
d. The Office of Sergeant-at-Arms
The Office of the Sergeant-at-Arms is charged to maintain order during the RCA
Plenary Sessions and Committee meetings. It is also responsible for the security of the
Members thereof.
The Sergeant-at-Arms shall have the following duties:
a. To attend all the meetings of the Commission as well as the meetings of the
standing committees personally or thru his authorized representative;
b. To maintain order under the direction of the Chairman; and
c. To execute all commands of the Commission and all processes issued by
authority thereof when directed by the Chairman or Secretary.
Regional Commission on Appointments Standing Committees
To further respond to the various sectoral needs and to ensure that only qualified and
physically fit Regional Cabinet Secretaries are confirmed, the Regional Commission on
Appointment has created eighteen (18) Standing Committees, to wit:
Committee on Public Order and Security
Committee on Budget and Finance
Committee on Justice and Human Rights
Committee on Agriculture and Food
Committee on Public Works and Highways
Committee on Education, Arts, Culture and Sports Development
Committee on Labor, Employment and Human Resource Development
Committee on Health and Social Services
Committee on Commerce, Trade and Industry
Committee on Tourism
Committee on Natural Resources and Ecology
Committee on Science and Technology
Committee on Local Government
Committee on Transportation and Communication
Committee on Agrarian Reform
Committee on Economic Affairs, Urban and Rural Planning and Development,
Housing and Resettlement
Committee on Women, Youth and Family Relations.
Committee on Tribal Communities
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DIAGRAMS
Diagram 1. Organizational Structure
To ensure the smooth and efficient delivery of services, as well proper delineation of
functions, duties, and responsibilities, the Regional Legislative Assembly, like any other
organization, has its own structure.
The organizational structure of the Assembly, defining the linkages between the two
support services and among the different offices is illustrated below.
Regional Governor
ARMM
Standing Committee
Office of the Speaker
Office of the Sgt-At-Arms
Regional Commission
on Appointments
Appointment
Confirmation
Committees
Office Of The
RLA Secretary
Legal Services Division
Office of the
Chairman
Office of the Sgt-At-Arms
Office of the Regional
Commission on
Appointments Secretary
Plenary/Committee
Affairs Division
Appointment Review &
Investigation Division
Office of the Director
Administrative & Finance Services
Office of the Director
Legislative Operations Services
General
Administrative
Division
Budget
Division
Mgt & Audit
Division Accounting
Division
Human Resource
Mgt Division
Records
Section General Services
Section
Cash
Section
Supply
Section
Plenary Affairs
Division
Reference & Research
Division
Judiciary
Editorial & Publication
Division
Committee Affairs
Division
Regional Legislative Assembly
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Diagram 2. Process of Law – Making
To provide a glimpse of the major activity of the Regional Legislative Assembly,
which is legislation, a flow chart is herewith presented for reference. In brief, the legislative
process on how a bill becomes a law is presented as follows...
1. Draft bill and
Resolution
2. Provide Research
3. Counselling Services
Members of the
Assembly
Submit proposed
idea for Legislation
Reference and
Research Division
Plenary Affairs
Division Committee Affairs
Division
1 Conduct meetings/public
hearings
2 Study/Analyze Bill
3 Consult studies and position papers
4 Make
recommendations
Prepare COMMITTEE
REPORTS
1st Reading
1 reading of title and
number only
2 principal author
may propose
additional authors
3 committee referral
3rd Reading Approval (no amendments
allowed; Voting Only)
Transmit to the office of the Regional Governor in
Enrolled Form
2nd Reading
1. Sponsorship speech
2. Period of interpellation
and debate
3. Period of amendments
Engross/Print Bill for
Third Reading
1. Include in Order of Business 2. Distribution copies of bill
three days before third
reading
1. Receive bill/resolution
2. Register/assign
number
3. Reproduce
Include in Order of
Business
Include Committee
Report in the Order
Business
34
Form RRD1
FORM 1
CLIENT’S FEEDBACK FORM
Thank you for paying a visit at the Regional Legislative Assembly. In our desire to provide a better
service to you and other clients, may we please request you to answer the questions relevant to your visit:
1. Name :____________________________________________
2. Address:____________________________________________
3. Department/Office visited:______________________________
4. Service availed :______________________________________
5. Person visited :______________________________________
6. Time and date of visit:_________________________________
Our Office:
1. Is the Office easy to be located?
2. Is the Office clean and orderly?
3. Did you feel comfortable?
4. Was there a long waiting time of clients?
5. Was there an appropriate signage of direction?
Our Frontliners:
6. Is the employee –in charge available?
7. Is the employee –in charge knowledgeable?
8. Is the employee –n charge accommodating?
9. Were you received properly?
10. Were you made to wait a long time?
11. Were your needs attended promptly?
12. Were your directed to proper office?
13. Were you extended proper courtesy?
Requirements:
14. Were you made aware of the requirements?
15. Were there so many requirements?
16. Were you given proper information on how to get the requirements?
17. Were you made aware of the fees to pay, if any?
Our Officers:
18. Were the authorized official(s) available?
19. Did it take him/them long to sign the document?
20. Nagpa – importante be?
21. Was the official arrogant? And disrespectful?
Our Information:
22. Is the document needed available?
23. Is the document well organized?
24. Is the date complete?
25. Is the date relevant to your request?
26. Are the instructions clear, brief and concise?
Other comments/suggestions:
_____________________________________________________________________________________
Thank you very much.
Please drop your comment/suggestion in our suggestion box or mail to:
Office of the Speaker
Regional Legislative Assembly
Autonomous Region in Muslim Mindanao, Cotabato City or Email us at: rla_armm@yahoo,com.
35
Form RRD1
Form RRD1-A
Form 2 – RRD Request Form 1-A
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
Cotabato City
RECORDS AND ARCHIVES SERVICE
Request for Documents
Date: _________________
Name of Requesting Party:
___________________________________________________________________________
Address & Telephone No.: _____________________________________________________
___________________________________________________________________________
(Offices of Assemblymen/other RA Offices/outsider )
Subject Matter of Request: _____________________________________________________
___________________________________________________________________________
Purpose of Request:
___________________________________________________________________________
FOR LIBRARIAN /ARCHIVIST’S USE ONLY:
(If material(s) is available or not):
___________________________________________________________________________
__________________________________________________________________________
Nature of Materials: Nature of Request No. of Pages: ____________
( ) Not Confidential ( ) For Reproduction ( ) For Payment (Amount): ___
( ) For the Deputy Secretary’s ( ) For Certified True Copy ( ) For Paper Replacement
Approval
Signature of Requesting Party:
____________________________________________________
Verified Correct and Available:
________________________________
Librarian/Legislative Officer In-Charge
Approved:
ALADDIN M. AMBIA
Legislative Staff Officer VI
36
Form RRD1
Form 3 – LOS Request Form 1
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
Cotabato City
REQUEST FORM
DATE: _________________________
ITEM REQUESTED: _______________________________________________________
NUMBER OF COPIES: _____________________________________________________
PURPOSE: ________________________________________________________________
________________________________________________________________
________________________________________________________________
TO BE AUTHENTICATED: YES ( )
NO ( )
__________________________
Signature over Printed Name
(Requesting Party)
RECEIVED BY:
__________________________
Signature over Printed Name
DATE: ___________________
LOS FORM 1
37
Form RRD1
Form 4 – CA Form 1
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
REGIONAL COMMISSION ON APPOINMENTS
Cotabato City
REQUEST FORM
DATE: _________________________
DOCUMENTS/ITEM REQUESTED: __________________________________________
NUMBER OF COPIES: _____________________________________________________
PURPOSE: ________________________________________________________________
________________________________________________________________
________________________________________________________________
TO BE AUTHENTICATED: YES ( )
NO ( )
__________________________
Signature over Printed Name
(Requesting Party)
RECEIVED BY:
__________________________
Signature over Printed Name
DATE: ___________________
CA FORM 1
38
OFFICE ORDER/ MEMORANDUM
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
Cotabato City
OFFICE ORDER No. 03 s2009
Series of 2009
AN ORDER MANDATING FOR THE ESTABLISHMENT OF A CITIZEN’S
CHARTER FOR THE REGIONAL LEGISLATIVE ASSEMBLY, INSTITUTING
AND MOBILIZING THE EXECUTIVE AGENDA TEAM (EAT) AND TASK FORCE
FOR THE CITIZEN’S CHARTER
WHEREAS, Republic Act No. 9485 or the Anti-Red Tape Act of 2007 mandates
government offices to prepare a Citizen’s Charter. This mandate was made clear by
Administrative Order No. 241 and Civil Service Commission Circular No. 14,s. 2008 that
directed service standard, or pledge that communicates information on the service provided
by the government; step-by-step procedure for availing a particular service;
WHEREAS, the Citizen’s Charter is a document designed to empower the citizenry
by promoting transparency and accountability in the delivery of services;
WHEREAS, the Citizen’s Charter process requires a team and task force that will
take charge in the preparation, writing and packaging the Citizen’s Charter and conduct
various consultative and technical activities in order to come up with good quality and
acceptable outputs that will serve as guide on the frontline services offered by the Assembly;
NOW, THEREFORE, I, REJIE M. SAHALI – GENERALE, Speaker of the
Regional Legislative Assembly, by virtue of the power vested in me by law, do hereby
identify and mobilized the following, to wit:
Section 1. COMPOSITION
39
The Executive Agenda Team (EAT) shall be composed of the following
Datu Mama M. Ampatuan - Chairman
Samier A. Mustapha - Co – Chairman
Siddique S. Mali - Member
Rebecca A. Ampatuan - Member
The Task Force shall be composed of the following division chiefs:
Atty. Israhayda S. Balamo - Head
Jose R. Mojado - Deputy Head
Royo Gampong - Member
Jaime Ayub - Member
Alladin Usi - Member
Julia Ramirez - Member
Aladdin Ambia - Member
Nasrullah Kenis - Member
Fernando Agnes - Member
Samson Peralta - Member
Micahel Sampulna - Member
Ayunan Diocolano - Member
Haritah A. Biruar - Member
Edith Y. Gepte - Member
Section 2. FUNCTION AND DUTIES OF THE TEAM/ TASK FORCE
THE TEAM:
Act as advisory council in the overall direction and supervision of the Citizen’s Charter initiative’s implementation
Assist the Task Force in setting the goals and objectives of the initiative and in the review and refinement of the Citizen’s Charter before its approval in the
final form
Orient the Assembly on the Citizen’s Charter initiative so that they may be
informed of its basis, nature and intent;
Orient a core group of key officials and stakeholders about this initiative
Review of service procedures
Lead in advocating and lobbying for the institutionalization of the Citizen’s
Charter to the Assembly through an appropriate measure
TASK FORCE
Write and package the Citizen’s Charter in its published form, as well as in the
necessary preparatory works;
40
Identify frontline services;
Set service standards;
Obtain of performance pledges;
Gather and review available plans and other secondary data source;
Plan, coordinate and facilitate the conduct of various multi-stockholder
consultation/validation workshop;
Prepare presentation materials;
Perform such other functions as may be required by the local Chief Executive.
Section 3. RELATIONSHIP WITH OTHER UNITS
The Task Force shall work closely with the Executive Agenda Team as soon as
reconstituted and shall act as the reference group for the Citizen’s Charter and shall
participate actively , in all stages of the charter process.
Section 4. SUPPORT REQUIREMENTS
The Team may call upon the assistance of the CSC on their technical expertise when
needed during the various preparatory activities.
Everyone is enjoined to participate in the various activities of the Citizen’s Charter.
Section 5. EFFECTIVITY
The Team/Task Force herein created shall exercise their functions and duties effective
immediately.
Done at the Regional Legislative Assembly, Autonomous Region in Muslim
Mindanao, Cotabato City this 9th
day of September, 2009.
(SGD) REJIE M. SAHALI – GENERALE
Speaker
41
Republic of the Philippines
Autonomous Region in Muslim Mindanao
REGIONAL LEGISLATIVE ASSEMBLY
Cotabato City
MEMORANDUM NO.: 29-14
Series of 2014
TO : ALL OFFICIALS
This Assembly
FROM : SPEAKER
SUBJECT : RLA COMPOSITE TEAM FOR THE 2ND
EDITION OF RLA
CITIZEN’S CHARTER
DATE : JULY 3, 2014
In view of the needs to update the Regional Legislative Assembly’s Citizen Charter,
there is hereby created a composite team to draft the 2nd
Edition of the Charter as requested
by the Development Academy of the Philippines (DAP). The 2nd
edition draft will be
submitted to DAP for its comment on or before July 30, 2014. Thus, along this line, the
composite team shall be composed of the following:
Chairperson:
Director for Administrative and Finance Services
Director for Legislative Operation Services
Members:
All Division Chiefs (RLA, CA)
As mandated, members of the composite team shall be those holding permanent
positions.
The composite team shall meet on July 7, 2014 at the Conference Room of the
Administrative and Finance Services at 1:00 p.m. It shall continue until the amended Charter
is completed.
Strict compliance is hereby enjoined.
DATU ROONIE Q. SINSUAT
Cc: All Concerned File
42
Notes:
1 Government of PI vs. Agoncillos, supra
2 Duarte vs. Dade, G.R. No. 10858. October 20, 1915
3 The Regional Legislative Assembly may, however, legislate on matters covered by the
Shari’ah. The Shari’ah shall apply only to Muslims. Its application shall be limited by
pertinent constitutional provisions, particularly by the prohibition against cruel and unusual
punishment and by pertinent national legislation that promoted human rights and the
universality accepted legal principles and precepts.
4 The Autonomous government shall, however, have the power to grant franchises, licenses
and permits to land, sea and air transportation plying routes in the province or cities within
the region, and communications facilities whose frequencies are confined to and whose main
offices are located within the autonomous region.
5 Section 3, Article IV, RA No. 905
6Section 4, Article IV, RA No. 9054