Session ID:
Prepared by:
Remember to complete your evaluation for this session within the app!
10854
Rock of AGIS: The Foundation for Oracle R12 Intercompany Transactions in a Global Environment
April 11, 2019
Donna DuBois
Viasat, Inc.
Agenda
• Introduction
• Presenter Background
• Presenter Company Information
• Discuss AGIS concepts and benefits
• Review configurations
• Demonstrate AGIS transactions and reporting
• Questions and Answers
Donna DuBois
• Business Systems Analyst at Viasat in Carlsbad, CA
• Accounting background with 20 years Oracle EBS experience mainly
in Financials
• Solutions Architect for Oracle R12 organization structure design at
Viasat
• Implemented multiple applications within the Oracle Financials Suite
(e.g., AGIS, eBTax)
• Certified Scrum Master
Viasat Proprietary 4
1986year founded
28offices around the globe
4satellites in orbit
5,200+team members
$1.6Bin annual sales*
$4.6Benterprise value
* FY18, ended March 31, 2018
Viasat, a global communications company, is on a mission to connect the world.
Our technologies deliver high-quality, affordable, fast connections – on land, air
& sea – shaping how consumers, businesses, governments and militaries
communicate, globally.
Technology and Services markets:
Residential + Business broadband Government Broadband + comms
Commercial Mobility: Airlines, Cruise ships, Maritime Community Wi-Fi
AGIS concepts
and benefits
Advanced Global Intercompany System
• Transactions between balancing segments can be
defined as either intracompany or intercompany
– Intracompany-Transactions between two or more
balancing segments within a single ledger
– Intercompany -Transactions between two or more
legal entities which are in different ledgers.
Intercompany journals involve balancing segment
values that map to different legal entities.
Advanced Global Intercompany System
• Robust intercompany solution that serves as a method
for subsidiaries to exchange intercompany
transactions across ledgers
• Leverages the core building blocks of R12 architecture
in the areas of Legal Entity, Trading Community
Architecture, and workflow integration for processing
• Utilizes workflow processes to route, review, verify,
and approve intercompany transactions to increase
control and visibility
Advanced Global Intercompany System
• Interacts with sub ledgers which facilitate invoicing using Receivables and Payables
• Invoices between intercompany trading partners are created accordingly where local statutory compliance requires physical invoices
• Allows institutions to treat intercompany transactions as “arms length” transactions
• Provides interactive reconciliation reporting, which allows you to drill down to the details of intercompany account balances so you can quickly find the source of discrepancies in the balances of each trading partner’s account
Advanced Global Intercompany System
• Enhanced Control over Intercompany Setup
– Centralized setup
– Better monitoring and reconciliation
• Minimal manual intervention
– Reduces attention needed by finance staff
– Free resources to work on more value added activities
• Real time visibility
– Visibility across intercompany transactions
– Simplify and accelerate the reconciliation of intercompany entries
• Speed up the close process
– Ensures ability to identify and eliminate intercompany transactions during
consolidation to simplify and speed the close process
Configuration
Configuration
• Setups are needed in the following areas
– Environment
– General Ledger
– Intercompany Security
Organizations
Transaction Types
System Options
Customer & Supplier Associations
Environment Setups
• User accounts must be setup and have employee records attached to them to allow for ‘Initiator’ and ‘Recipient’ intercompany transactions
• Create Intercompany User responsibilities for each legal entity (e.g., US Intercompany User)
– Can copy seeded Intercompany User responsibility and rename for individual legal entities or use MOAC to combine into one
• Assign responsibilities to users
General Ledger Setups
• Intercompany Accounting defined on each ledger
– Relationships between legal entities are created
• Setup -> Financials -> Accounting Setup Manager -> Accounting Setups
General Ledger Setups (cont’d)
General Ledger Setups (cont’d)
General Ledger Setups (cont’d)
General Ledger Setups (cont’d)
Intercompany Setups - Organizations
• Define intercompany organizations which will be used for creating transactions
in AGIS
– Intercompany Super User -> Setup -> Organizations
Intercompany Setups – Organizations (cont’d)
• Search for Organization Name to find legal entities
Intercompany Setups - Organizations (cont’d)
• Set the Operating Unit and change the Enabled flag to Yes. Repeat for all
organizations needed for AGIS transactions.
Intercompany Setups - Security
• Define Security access
– Intercompany Super User -> Setup -> Security
Intercompany Setups - Security (cont’d)
Intercompany Setups – Transaction Types
• Define transaction types only if invoice functionality is required
– Intercompany Super User -> Setup -> Transaction Types
• Pre-Requisites:
– AR Setups –Replicate Seed Data
– Invoice Type (Intercompany)
– Receivables Memo Line (Global Intercompany)
– Credit Memo Type (Intercompany CM)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – System Options
• Intercompany Super User -> Setup -> System Options
Intercompany Setups – Customer & Supplier
Associations
• Intercompany Super User -> Setup -> Invoicing Options -> Customer and
Supplier Associations
Intercompany Setups – Customer & Supplier
Associations (cont’d)
AGIS transaction
processing
AGIS transactions
• Initiator will create Outbound transaction and
complete the accounting of the transaction on the
initiating side
• Recipient will complete the accounting on the
Inbound transaction and approve (if option set)
• AP and AR invoices will be automatically created
after running transfer programs
AGIS transactions - Outbound
• Initiator creates outbound transaction
XX Intercompany User -> Transaction -> Outbound
AGIS transactions – Outbound (cont’d)
AGIS transactions – Outbound (cont’d)
AGIS transactions – Outbound (cont’d)
AGIS transactions - Inbound
• XX Intercompany User -> Transaction -> Inbound
AGIS transactions – Inbound (cont’d)
• Recipient completes the accounting on the inbound transaction
AGIS transactions – Inbound (cont’d)
AGIS transactions – Transfer to Receivables/Payables
• Intercompany Super User -> View -> Requests -> Submit a New Request:
– On ‘Initiator’ side, Transfer intercompany to Receivables
– On ‘Recipient’ side, Transfer intercompany to Payables
• AR and AP invoices automatically created in their respective operating units
• AGIS transaction is Complete
Standard reports
available to reconcile
intercompany
accounting
AGIS reports
• ‘XX Intercompany User’ responsibility:
–Oracle Intercompany Transaction Summary Report
–Oracle Intercompany Account Details Report
–Intercompany Reconciliation Data Extract Program
Allows drilldown from account balances to the transactions
Session ID:
Remember to complete your evaluation for this session within the app!
10854