RTA Briefing
Spring 2019
RTA Briefing – Spring 2019
Agenda• Funding Challenges• Latest QAR Figures• Off-the-Job Training• Register of Apprenticeship Training Providers • Other Changes in 2019• Working with Employers• New Academy Fees and Charges • Traineeships • Preparations for The Apprenticeship Service • Surveys – Ofsted learner, employer views; ESFA learner
Spring Briefing – February 2019
Funding Challenges
Headlines• Apprenticeships have been pushed down the Whitehall agenda
• Government’s 3 million target abandoned • Apprenticeship starts down by 25% on pre-Levy numbers• Level 2 starts are 41% down compared with two years ago
• GCSE Re-sit Policy• Schools are pressuring students to re-sit GCSEs to achieve a better grade• Yet … 42% of school pupils leave without the equivalent of a L2
qualification
• FE Colleges are abandoning hairdressing apprenticeships
• And gearing up for T-Levels in 2021?
Spring Briefing – February 2019
Funding Challenges
Apprenticeship Funding Issues
• Institute for Apprenticeship Funding Review – aimed at saving money
• Reduction in L2 Hair/Barb funding levels – from £9,000 to £7,000
• 1,000 employer and provider incentives for 16-18 learners still available
• 10% employer co-investment for 19+ learners still in place (£700 not £900)
• This is due to fall to 5% - we expect from April (£350 not £700)
• CT request for growth funding (late 2018) was rejected – first time ever!
• Overspend on Apprenticeship Budget …
Spring Briefing – February 2019
Funding Challenges
Yearly Cost of Starts Key
2017-18 2018-19 2019-20 2020-21
£4.5 b Pre-2017 c/o
£4.0 b -£ 1.5 b 2017-18 starts
£3.5 b -£ 1.0 b 2018-19 starts
£3.0 b -£ 0.5 b 2019-20 starts
£2.5 b 2020-21 starts
£2.0 b
£1.5 b
£1.0 b Budget
£0.5 b
£0.0 b
Funding Challenges
Cheynes Training Response
• CT net income could fall substantially when full impact is felt (2019-20)
• Our 1st target - Increase our overall learner numbers by 100 by 2019-20
• Invest in more IT – Huddle secure portal, Form Capture, planning software
• More remote monitoring – more QPR phone meetings with Heads of Centre
– scheduled telephone learner review meetings
– less face to face and more webinars/online meetings – re-negotiate with our suppliers (e.g. C&G)
– generally tighten up on all of our budgets
• Ensure we are as efficient as possible – without letting standards drop
Spring Briefing – February 2019
Funding Challenges
Academy Response
• What can academies do?
• Grow the numbers
… for every 10 apprentices, recruiting 2 more will maintain funding
… an increase in 20% of learners (almost) matches the reduction in funding
• How do academies increase numbers?
• Encourage employers to progress their learners to Level 3
• Take opportunities to grow if local college is pulling out of hairdressing
• Ensure academies are as efficient as possible – without letting standards drop
Spring Briefing – February 2019
Latest QAR Figures (Q2 2018-19)
CT 2018-19 Achievement (QAR)
• Over 2016-17 and 2017-18 programme achievement fell by around 10 percentage points
• CT decision to stop working with two large academies (around 200 learners)
• Our achievement remains above the national average (high 60%s)
• And above the hairdressing average (around 70%)
• In 2018-19 we expect achievement rates to be above 80% (current 82%)
• By 2019-20 we will be back on track to achieve around 85% QAR
Spring Briefing – February 2019
CT - Overall QAR: 2013 to 2019
84%81% 82%
73% 74%
82%82%79% 78%
68% 68%
79%
92%
87% 88%
82%
87% 86%
0%
20%
40%
60%
80%
100%
2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
Spring Briefing – February 2019
Level 3
Level 2
Level 2 & 3
Q2 2018-19 Datapack
Q2 2018-19 Datapack – shows individual academy outcomes
• 2018-19 Cohort Report – at 31/01/19• Report gives maximum QAR for each academy
• 2018-19 Occupancy Report – at 30/09/18• Lists all learners in training
• Targets for 2018-19• All learners expected to complete by 31/07/2019
• Letter explaining the various reports
Off-the-Job Training
20% Off-the-Job
• All apprentices must spent 20% of their working time doing Off-the-Job training
• Assuming a 40 hour week …
• Starts prior to Aug 2018 – 20% includes holidays, sickness, etc. - equiv 52 days p/a
• Starts after Aug 2018 – holidays are taken into account. equiv 46 days p/a (-12.5%)
• 40 hours p/week = 8 hours training
• 35 hours p/week = 7 hours training
• 30 hours p/week = 6 hours training
Spring Briefing – February 2019
Off-the-Job Training
20% Off-the-Job
• To be ‘Off-the-Job’, training must take place away from normal work activity
• In salon examples include ‘mentoring’, ‘observing’ and manufacturer training
• We will be audited to check the 20% is being delivered
• Use the ‘Apprentice Weekly Review’ to see if learners are receiving the 20%
• Training records must be supported by evidence – registers, diaries, etc.
Spring Briefing – February 2019
Off-the-Job Training
• Practical Training at academy – record all that occurs
• Practical Training in the Salon – record all that occurs
• Theory training – includes time spent on SmartScreen, etc
• Manufacturer’s training in Salon – product training, etc.
• On-line training – watching videos, etc.
• On-line assessment – via Evolve
• Writing assignments – could be for research / homework
• Revision / practicing skills – models completed in the Salon
• Shadowing hairdressers – watching hair cuts, etc in the Salon
• Exercises and role play – if these are used
• Attendance at shows, etc – includes Salon International
• End point assessment – the last full day of training
RoATP
Register of Apprenticeship Training Providers
• The new Register is now open
• As predicted, this is a ‘complete re-fresh’ involving all providers
• Providers NOT on the Register by August 2019 cannot take on new learners
• CT support includes a webinar – aimed at those who are not on RoATP
• RoATP resources page on Cheynes Training website
• Academy partners may use all Cheynes Training polices (not H&S)
• But academies must complete the application – we can’t do it for them
• We are also encouraging academies to use Solvendis – professional bid writers
Other Changes
Other Key Areas of Focus
• Working with Employers
• Academy Fees and Charges
• Traineeships
• Preparations for the start of TAS
• Ofsted and ESFA Surveys
• Requests from the CT Head Office Team
Spring Briefing – February 2019
Working with Employers
Placing employers at the heart of what we do:
• Find Apprenticeship Training – help them find more applicants (esp 16-18)
• Apprentice Selection – helping employers to make the best possible choice
• Academies to go through documentation to ensure employers understand
• Salon Induction Guide – a resource to use during the induction period
• Academy Training Plan – keep salons informed of training taking place
• Apprentice progress – ensure employers are involved every six months
• End Point Assessment – employers must sign off the Gateway Checklist
• Learner progression – encourage L3 for learners who you feel can achieve
Spring Briefing – February 2019
Academy Fees and Charges
New Academy Fees and Charges come into effect from Feb 2018
• Fees are based on a published set of criteria, thus includes:
• Levels of service – for example AO registration (5%)
• Volume of learners on programme (higher number better)
• QAR performance (penalties for low QAR)
• Bonuses for very high QAR (95%)
• Target split is 80/20% – own AO registration, 20+ learners, very high QAR
• Current average split is 70/30%
Spring Briefing – February 2019
Traineeships
Traineeship Opportunities are Available
• We have secured new traineeship funding
• We can support up to 30 new trainee starts over March – July
• Key points
• 10 week programme
• Trainees cannot be employed
• We have written to all academies to alert everyone to the opportunity
Spring Briefing – February 2019
Preparation for TAS
The Apprenticeship Service (TAS) – back story
• TAS is an on-line apprenticeship funding procurement portal
• Used currently by Levy-paying employers only
• Originally due to include non-Levy employers from April 2019
• Now planned to include non-Levy from April 2020
• It is designed to make apprenticeship funding more market driven
• In theory, employers may choose to work with any training provider
• And any employer or training provider could become a main provider
(they would then be subject to ESFA and Ofsted monitoring)
Spring Briefing – February 2019
Preparation for TAS
The Apprenticeship Service - Concerns
• Complexity – the system is not simple and straightforward
• Those using the system find it ‘arduous and time-consuming’
• Will small employers have the time or the patience to use TAS?
• Employers may appoint a training provider to apply on their behalf
• Funding is not limitless – what happens when the budget runs out?
• Government very quiet on this
• ESFA have not said how allocations will be controlled
• First come, first served or rationed by sector, or what?
• We anticipate much more audit activity with TAS
Spring Briefing – February 2019
Annual Surveys
Ofsted Surveys
• Ofsted Learner View …
• Ofsted Employer View
• Results are used by Ofsted as one of the triggers for inspection
• Our programme scores are very high on Ofsted surveys
• Number of Ofsted responses is too low (31 employers, 96 learners in 2017-18)
• We need your help to increase learner and employer responses
• The survey is open now – usually we delay promoting it until Jan/Feb
• Please ensure learners are completing Learner View during training
• Encourage academies to get employers to complete Employer View
Spring Briefing – February 2019
Annual Surveys
FE Choices Surveys
• Learner Satisfaction and Employer Satisfaction surveys – via IPSOS-Mori
• Part of ESFA risk-assessment at Management Performance Points
• Poor results could trigger an ESFA audit
• Scores are given to employers on Find Apprenticeship Training portal
• Our programme scores are very high on ESFA surveys
• But … numbers of respondents is low – especially for employers
• The learner survey starts in November, the employer survey is in May 2019
• Please make sure all learners complete the survey during training• Encourage academies to get employers to complete Employer Satisfaction
Spring Briefing – February 2019
Annual Surveys
Spring Briefing – February 2019
Finally …
Request from the CT Head Office Team
• Please would you …• Remember to use @mention when using Huddle
For example: @melanie, @tricia, @pam, etc.
• Without the @mention, we are not alerted to a message coming into head office and we will not be able to respond.
Spring Briefing – February 2019