#EducationExistsTo
SIMS Finance
#EducationExistsTo
Areas to be covered
•SIMS Finance
•Benefits and Features
•Demonstration
•Questions and Answers
“
#EducationExistsTo
SIMS Finance is based upon the successful Capita Integra solution that is in use by hundreds of organisations, with thousands of users with millions of transactions. It has a proven track record having been used for many years in public sector organisations throughout the UK and Ireland”
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#EducationExistsTo
Our aim is that SIMS Finance meets the needs of educational establishments in the UK, with a specific focus upon Multi-Academy Trusts who are looking for effective and cost efficient solutions”
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SIMS Finance Benefits and Features
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SIMS Finance Benefits and FeaturesAccessibility
• Web based hosted in Azure
• Mobile devices - IPad
Reporting
• Consolidation, Groups, Individual Academy
• Grid and Graphical
• Drill down to transactions
• Budget Holder access
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SIMS Finance Benefits and FeaturesWorkflow
• Increased efficiency
• Reduces time and costs
Users
• No additional charge for the number of users
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SIMS Finance Benefits and FeaturesFunctionality
• Multi-company
• Central administration of:-
• Chart of Accounts, Suppliers, Permissions
• General Ledger
• Purchase Ledger / Accounts Payable
• Sales Ledger / Accounts Receivable
• Cash Management / Non-Invoiced Income
• Budget Planning
• Fixed Assets
• Integration with SIMS Personnel for Salary Projections
• SIMS7 and Next Generation
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Customer = Organisation
Chart of Accounts
Access Rights / Permissions / “Tailoring” customer requirements
Consolidation / Reporting / Dashboards
School A /
Company
001
Secondary
School D /
Company
201
Special
School B /
Company
101
Primary
School C /
Company
102
Primary
School E /
Company
501
Head Office
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“Organised” Chart of AccountsCompany A B C D E
Description Secondary Primary Primary Special Head Office
Co
st
Ce
ntr
es
Teaching Teaching Teaching Teaching -
FLA’s - - - -
-Nursery
Nurses
Nursery
Nurses- -
- - - Medical Staff -
- - - - Admin
- - - - Insurance
English English English English -
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Suppliers – Central and LocalCompany A B C D E
Description Secondary Primary Primary Special Head Office
Su
pp
lie
rs
ESPO ESPO ESPO ESPO ESPO
BT BT BT BT BT
- - - - Insurance Company
Exam Board - - - -
-Primary School
Supplier
Primary
School
Supplier
- -
- - -
Special School
Supplier -
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For contractual information
Integration with SIMS
SIMS Finance
On premise
Hosted LSU
Hosted third party
Hosted Capita
SIMS Primary
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Demonstration
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SIMS Finance - Demonstration
• Accessibility, Home Page, Enquiry Screens, Exporting data
• Purchase Ledger Entries, Supplier Review
• Consolidation, Drill through to source transaction
• Dashboards, KPI’s, Benchmarking
• SIMS Integration for Salary Projections
• Reports, Drillability, Budget Holder Access
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Functionality - Q1 2018 R1• Accessibility - Hosted, available on Mobile Devices.
• Access / Permissions – ability to define users Permissions.
• General Ledger – Administration of Chart of Accounts; Ledger Codes, Funds and Cost Centres.
• Budgeting – 5 Year Budgets, Import from a spreadsheet.
• Purchase Ledger – Suppliers (Central and Local), Purchase Orders, Catalogues, Goods Receipt Notes (GRN’s), Invoices, Non-Order Invoices, Credit Notes, Supplier Payment by Cheque and BACS.
• Sales Ledger - Debtors, Invoices, Credit Notes, Refunds and Statements.
• Cash Management - Receipts for Sales Ledger, Non-Invoiced Income, Lodgements, Direct Bank Payments, Bank Reconciliation including importing bank transactions.
• Fixed Assets Register - Assets and Depreciation.
• Standard Reporting - Trial Balance, Aged Creditors and Debtors, VAT, Audit Trial, Screen Access.
• Enhanced Reporting – Graphical presentation of data enabling drill through to source transactions.
• Enhanced Functionality – Homepage, Workflow, Email Communication, Attachments, Archiving.
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Functionality - Q2 2018 R2• Accessibility - Hosted, available on Mobile Devices.
• Access / Permissions – ability to define users Permissions, SIMSID.
• General Ledger – Administration of Chart of Accounts; Ledger Codes, Funds and Cost Centres.
• Budgeting – 5 Year Budgets, Import from a spreadsheet, Integration with SIMS7.
• Purchase Ledger – Suppliers (Central and Local), Purchase Orders, Catalogues, Goods Receipt Notes (GRN’s), Invoices, Non-Order Invoices, Credit Notes, Supplier Payment by Cheque and BACS. Central Bank account – Supplier Payment by BACS only, Punch-out to a suppliers website.
• Sales Ledger - Debtors, Invoices, Credit Notes, Refunds and Statements.
• Cash Management - Receipts for Sales Ledger, Non-Invoiced Income, Lodgements, Direct Bank Payments, Bank Reconciliation including importing bank transactions.
• Fixed Assets Register - Assets and Depreciation.
• Standard Reporting - Trial Balance, Aged Creditors and Debtors, VAT, Audit Trial, Screen Access.
• Enhanced Reporting – Graphical presentation of data enabling drill through to source transactions.
• Enhanced Functionality – Homepage, Workflow, Email Communication, Attachments, Archiving.
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Functionality - Enhancements• Accessibility - Hosted, available on Mobile Devices.• Access / Permissions – ability to define users Permissions, SIMSID.• General Ledger – Administration of Chart of Accounts; Ledger Codes, Funds and Cost Centres.• Budgeting – 5 Year Budgets, Import from a spreadsheet, Integration with SIMS7.• Purchase Ledger – Suppliers, Purchase Orders, Catalogues, Goods Receipt Notes (GRN’s), Invoices, Non-
Order Invoices, Credit Notes, Supplier Payment by Cheque and BACS, Central Bank Account, Punch-out to a suppliers website.
• Sales Ledger - Debtors, Invoices, Credit Notes, Refunds and Statements.• Cash Management - Receipts for Sales Ledger, Non-Invoiced Income, Lodgements, Direct Bank Payments,
Bank Reconciliation including importing bank transactions.• Fixed Assets Register - Assets and Depreciation.• Standard Reporting - Trial Balance, Aged Creditors and Debtors, VAT, Audit Trial, Screen Access.• Enhanced Reporting – Graphical presentation enabling drill through to source transactions.• Enhanced Functionality – Homepage, Workflow, Email Communication, Attachments, Archiving.
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SIMS Finance Feedback
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MAT not using FMS6“Easy enough to use, like the facility to copy old orders.”“Enabling staff to add Orders – I think enabling budgets holders to raise their own orders is brilliant”“SIMS Finance should allow us to reduce the cost of raising orders that is ~£25,000 currently p.a.”
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Interim Business Director of a MAT“SIMS Finance would be able to support us should the Governors decide to convert the Trust into a MAT and join with other schools.”
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SIMS Finance - Services
Subtitle here
Initial resource plan for SIMS Finance Implementations
Activity Further detailSmall MAT
(~ 6 schools)
Larger MAT
(10+ schools)
Project Management
Project management to oversee the implementation and
ensure the needs of the customer are properly
captured. This is critical to the success of the implementation.
1.0 1.0
Configuration
“Tailoring” the generic database based upon the
information gathered during the initial Project
Management day, prior training e.g. workflow definitions, permissions, authorisation levels.
2.0 3.0
TrainingProvide training to the customer, using a mixture of
training resources e.g. Videos, F2F classroom format, Quick Reference Guides, Webinar etc.
6.0 8.5
Customer Specifics
Enhanced functionality such as writing reports specific
to the MAT, enabling them to see their data how they
want to see it. Aims to ensure customers ROI is quickly achieved.
1.0 2.0
TotalOverall resource investment for standard implementations.
10.0 14.5
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Questions?
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Thank You
Education exists to…
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