Slide#: 1 © GPS Financial Services 2008-2009Revised 04/04/2009
Cougar Mountain Software
Professional Version
Cms2YE Closing+ tm
Preparation & Closing
PurchaseOrder
Slide#: 2 © GPS Financial Services 2008-2009Revised 04/04/2009
Product & Bundle Pricing>> Highest Product full price <<
Product & Bundle Pricing>> Highest Product full price <<
Single Bundled
cms2AR FixCodesChg cms2AR FixMissingInfo $ 111 $ 56
cms2AR AutoCreditHold $ 350 $ 175
cms2AR AreaCodeFix or Add Fax #’s or Add SIC $ 350 $ 175
cms2AR CopyCustomers-Prospects $ 350 $ 175
cms2SH ShippingNotifications $ 155 $ 74
cms2EX Excel $ 199 $ 99
cms2EM Email $ 89 $ 44
cms2AR IntegrityVer $ 350 $ 175
cms2AR PhoneCheck/Fax $ 88 $ 44
cms2AR PwrEntry $ 350 $ 175
cms2UF LookupEnh+ or cms2UF UDF $100 $ 50
cms2EM PDFblaster+ Call $$$
A Little Advertising
Slide#: 3 © GPS Financial Services 2008-2009Revised 04/04/2009
Cms2YE Closing+ tm
Purchase Order Module - Y.E. Preparation
Cms2YE Closing+ tm
Purchase Order Module - Y.E. Preparation
Advise vendor of days open, physical inventory dates, and if “In Transit” shipments over year end are acceptable.
(Generally in transit shipments over year end should be avoided).
Advise vendors of company policies regarding giving of gifts, privacy, conflict of interest, and other policies.
There is no formal end-of-period processing in Purchase Order as there is in most of the other modules.
The item of significance is to verify that the dollar amount in the general ledger for “Received But Not Invoiced” is accurate. You may need to verify this manually or purchase a special report to do this. (cms2PO RW-OpenPO+ )
Part of the above is to resolve “Received But Not Invoiced” items.
Cleaning up of the open “P.O.” file is important. In this clean up, you may find unrecorded invoices, duplicates, and other problems that may effect the general ledger balances. Closing completed purchase orders will get the inventory’s “On Order” field adjusted. This may reduce out of stocks and over purchases.
Preparing for Year End
Slide#: 4 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2YE Closing+ tm
Module - Y.E. Preparation
cms2YE Closing+ tm
Module - Y.E. Preparation
Reports - Cougar Mtn Standard Reports With Creating a Prior Year Company
Description Preparation Closing
Open Purchase Order-Summary OFC OFC
Slide#: 5 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2YE Closing+ tm
Module - Y.E. Preparation
cms2YE Closing+ tm
Module - Y.E. Preparation
Reports - Cougar Mtn Standard Reports Without Creating a Prior Year Company
Description Preparation Closing
Slide#: 6 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2YE Closing+ tm
Module - Y.E. Preparation
cms2YE Closing+ tm
Module - Y.E. Preparation
Reports - CMS to the MAX Enhanced Reports
Description Preparation Closing
Open Purchase Order-Summary OFC OFC
Slide#: 7 © GPS Financial Services 2008-2009Revised 04/04/2009
Cms2YE Closing+ tm
Purchase Order Module - Closing
Cms2YE Closing+ tm
Purchase Order Module - Closing
Warning BACK UP YOUR DATA BEFORE PURGING OPEN ITEMS. Once you have purged this information, there is no way to retrieve it without a backup or changing to the prior year company code. You may also want to print, or make a hard drive backup of the “Aging report” (in PDF format) before purging so that you have a copy of your information.
If a backup is made, it is suggested to put it in a special location, such as
“\YE-PO-2008” so that it won’t get overwritten.
The best technique is to copy the “PO” files only from your ongoing company to your prior year company (ex. Y08) manually or using our product (cms2SY CopyModule) that lets you copy one module from one company code to another
Backing up or Copying Files (optional but highly recommended)
Slide#: 8 © GPS Financial Services 2008-2009Revised 04/04/2009
Cms2YE Closing+ tm
Purchase Order Module - Closing
Cms2YE Closing+ tm
Purchase Order Module - Closing
The “Purge History” option removes completed purchase orders from the history file. Running this option purges all completed purchase orders that have an order date older than, and including the purge date specified.
The decision to purge completed orders is entirely up to you. The most common reason to purge history is to free up hard disk space.
The reasons not to purge would be to keep a greater amount of history instantly available online. This would make it easier to find alternate suppliers and track price changes over time.
If you have a large particular supplier that the transactions are not of value, you may elect to purge that one vendor.
Purging will not improve performance speed; except in running the PO History or PO Performance Reports, which are run infrequently.
Purge History (optional & not recommended)
Slide#: 9 © GPS Financial Services 2008-2009Revised 04/04/2009
Cms2YE Closing+ tm
Purchase Order Module - Closing
Cms2YE Closing+ tm
Purchase Order Module - Closing
01/01/2004(if at all)
Purge History (optional & not recommended)
Slide#: 10 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2YE Closing+ tm
All Modules - Post Closing
cms2YE Closing+ tm
All Modules - Post Closing
Post Closing
As protection before re-indexing, backup your files using the default directory.
Re-index files even though they don’t appear on most screens. Some purged items remain in the files until they are re-indexed.
Consider changing server, workstation & Cougar passwords.
Slide#: 11 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2YE Closing+ tm
All Modules - Post Closing
cms2YE Closing+ tm
All Modules - Post Closing
As soon as the majority of the A/P activity has been entered, its suggested to move the block period up to 12. This will prevent any prior year activity to be posted accidentally. It may also be necessary to reset it occasionally.
Post Closing (if not already handled)
Slide#: 12 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 13 © GPS Financial Services 2008-2009Revised 04/04/2009
This product should require no troubleshooting. Its beautiful in its simplicity.
Re-indexing is almost always a first step
If a record locking error occurs, use UTICMS to delete any blank records
If problems still exist, use dbFix & FileFix to rebuild the file
If the problem remains, it might be desirable to use UTICMS to zap the file and recreate.
cms2XX XX ™ Troubleshooting
cms2XX XX ™ Troubleshooting
Slide#: 14 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 15 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ Upgrades, Service Packs & Smart Patches
cms2XX XX ™ Upgrades, Service Packs & Smart Patches
This product will automatically be updated when a version change, service pack or smart pack is installed by the Win2Win utility
If a custom report was installed, it will need to be reloaded
Slide#: 16 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 17 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ Technical Information
cms2XX XX ™ Technical Information
Slide#: 18 © GPS Financial Services 2008-2009Revised 04/04/2009
The pricing on future enhancements is not known at this time
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 19 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ Future Plans
cms2XX XX ™ Future Plans
Pending
Slide#: 20 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 21 © GPS Financial Services 2008-2009Revised 04/04/2009
How Can I Get the CMStotheMax ™ Products?
How Can I Get the CMStotheMax ™ Products?
You can get this product from your favorite Cougar Mtn Dealer
or
GPS Financial Services (aka CMStotheMAX.com and CougarMtnSupport.com)
13337 South Street #352
Cerritos, CA 90703
714 228-5444 Phone
800 531-2944 Fax
email us at: [email protected]
Slide#: 22 © GPS Financial Services 2008-2009Revised 04/04/2009
CMS to the MAX & Cougar-MagicCMS to the MAX & Cougar-Magic
Slide#: 23 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2EM Email ™
cms2EX Excel ™
cms2EM PDFblaster ™
cms2AR PowerEntry+ ™
cms2AR AutoCreditHold ™
cms2SY Lookup-Enh ™
cms2OE Collection-Notes ™
cms2AR PastDueNoticestm
cms2CM Collections ™
cms2RRW Reportstm
cms2R&R LearnCDtm
cms2RAR AreaCodeFix ™
cms2OE Unpost ™
cms2R&R LearnCDtm
cms2SH UPS/Fedex/more ™
cms2SH ShippingAcknow ™
cms2CT ContactMgt ™
Cougar-Magic ™ cms2SY UDF ™
Top Sellers & New ProductsTop Sellers & New Products
Slide#: 24 © GPS Financial Services 2008-2009Revised 04/04/2009
Product OverviewProduct Overview
Accounts Receivable& Collections
Inventory& Purchasing
Payroll &Human Relations
Export toExcel/PDF
& eMail/Fax Software &Hardware
Sales
Security &User-friendliness
& More
Support Services& Training
General Ledger& Taxes
ReportsEnhanced
Selling &Shipping/Acknow.
Overview
Slide#: 25 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 27 © GPS Financial Services 2008-2009Revised 04/04/2009
Enhanced & Custom Reports PricingEnhanced & Custom Reports Pricing
Normal Enhanced Report
Single Normal Enhanced Report $ 55
All normal enhanced reports in a module$100
All normal enhanced reports, report tab only all modules $188
All normal enhanced reports for all modules $288
Premium Enhanced Reports
Comparative Sales & Profits (2 period or 3 periods)$110
Customers with no purchases in a date range $ 55
Past Due Invoices in a date range$110
Slide#: 28 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ Enhanced Reports
cms2XX XX ™ Enhanced Reports
Pending
Slide#: 29 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX
Slide#: 30 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ Examples
cms2XX XX ™ Examples
Pending
Slide#: 31 © GPS Financial Services 2008-2009Revised 04/04/2009
cms2XX XX ™ by CMS to the MAX
cms2XX XX ™ by CMS to the MAX