8/10/2019 Store Management New Ppt
1/40
STORES MANAGEMENTPRESENTED BY
SHRI. V. D. MENDHE
B.E.(Elect.), M.B.A. (Fin. Mktg.)
A.C.M.A., CEA(BEE), LLB
SUPERINTENDING ENGINEER
(Training)
Corporate Office, Mumbai
1
8/10/2019 Store Management New Ppt
2/40
House Wife is theBest Materials Manager
Whatis
MaterialsManager
http://localhost/var/www/apps/conversion/tmp/Stores%20Management%20Overview%20New.dochttp://localhost/var/www/apps/conversion/tmp/Stores%20Management%20Overview%20New.doc8/10/2019 Store Management New Ppt
3/40
Stores Management It is management of movement of materials
right from receipt to issue.
Functions
of Stores
Receive
Materials
Store
Materials
Issue
Materials
8/10/2019 Store Management New Ppt
4/40
The Work of Stores Staff starts fromreceipt of a purchase order is supposed to beobserved in following sequence.
Study of Purchase Order : Note delivery period , Noteimportant Clauses
Follow up for supplies
Watching dispatches of Materials
Clearance of Materials
STORE MANAGEMENT
The main task of store staff
8/10/2019 Store Management New Ppt
5/40
5
ISSUE MATERIAL RECIEPT INTIMATION TO CONCERN SUPPLIER
8/10/2019 Store Management New Ppt
6/40
6
8/10/2019 Store Management New Ppt
7/407
8/10/2019 Store Management New Ppt
8/408
8/10/2019 Store Management New Ppt
9/409
8/10/2019 Store Management New Ppt
10/4010
(S.R. NOTE)
8/10/2019 Store Management New Ppt
11/4011
8/10/2019 Store Management New Ppt
12/40
12
8/10/2019 Store Management New Ppt
13/40
13
8/10/2019 Store Management New Ppt
14/40
Inspection of Materials Giving Receipt Intimation to variousauthorities
Correspondence with Supplier Correspondence with H.O
Lodging of damages claim. Acceptance of Material. Preparation of S.R. Note
Sending SR Note for ValuationPayment Keeping damages/rejected Account.
8/10/2019 Store Management New Ppt
15/40
1.
Bin Cards : Entering the S.R. Notes into BinCards, (xxxxx)
2. Issue :
a)Keeping proper record of allocation ofmaterial issue material on valid requisitions as
per allocations, prepare gate pass. Entering intothe Bin cards.b)Maintaing Control register for proper controlon requisitionsC)Sending one copy of requisition after issue ofmaterial to division office for valuation creditnotes.
8/10/2019 Store Management New Ppt
16/40
16
8/10/2019 Store Management New Ppt
17/40
17
8/10/2019 Store Management New Ppt
18/40
18
WEIGHTED
8/10/2019 Store Management New Ppt
19/40
19
8/10/2019 Store Management New Ppt
20/40
Inventory comprises a significant portion ofthe assets of many enterprises and the bulkof working capital is locked up in this item. Itgenerally constitutes the second largest item
after fixed assets in the financial statements.It is for this reason that inventory valuationand inventory control have assumed greatsignificance.
20
8/10/2019 Store Management New Ppt
21/40
1) Periodic Inventory 2) Perpetual InventoryPeriodic Inventory
Value of stock is ascertained by physicallycounting the stock at the end of the year.
It may take a week to finding stock figure
Receipt & Issues have to be suspended.
It is based on physical stock taking
It provides inventory data periodicallyusually once in a year.
21
8/10/2019 Store Management New Ppt
22/40
Perpetual Inventory (Continuous Stock Taking) This is continuous stock taking at any timejust by comparing the physical balance withbook balance.
Continuous process
No need to suspend Receipt & Issues ofmaterials.
It is based on records . Perpetual Inventory provides the data on a
running basis.
22
8/10/2019 Store Management New Ppt
23/40
3.
Perpetual Inventory : Taking perpetual
inventory of certain important items say Atype of items. It is stock taking of certainitems at regular intervals say one month andfind out shortages/excesses.
4.
Reconciliation : Reconcile bin cards with thestock ledgers at regular intervals to see thatno documents are remained to be that forand no manual, mistakes have occurred
during posting etc.
8/10/2019 Store Management New Ppt
24/40
5. Up keeping of stores : Keeping the materialproperly in its location numbering the same.Labeling the material stacking the material
properly Ex. Oil drum in open shed. Heavymaterials on concerts platform. Panel inopen shed, Tower Materials in open yard.Horizontal Etc. (xxx)
6.
Fire Fighting : Equipments for fire fightingare regularly checked and kept in readinessfor use whenever required.
7.
Weighing Scales:- Weighing scales are yearly
got checked by concern Govt. Authority &license to use is renewed on year to yearbasis.
8/10/2019 Store Management New Ppt
25/40
Accounting : All the SR Notes received fromthe stores (Custody) are properly valued andIBAs (Inter Branch Adjustment ) are sent torespective Divisions / Circles /H.O.
All the material requisitions arevalued and IBAs for issue and credits are sentto respective divisions.
Posting in stock ledger is donefrom SRN and Material requisitions.
8/10/2019 Store Management New Ppt
26/40
1. Transport Tender2. Grass Cutting Tender
3. Cleaning of Store Yard / Office
4. Material/Unloading/ Loading Tender
5. Unloading Tender for Heavy material more than20MT & above at site.
6. Tender for Security of store
7. Gen. street light maintenance tender
8. Follow up with supplier/HO/User9. Annual maintenance contract for Weighing
Scales/ Fire Fighting Equipment
8/10/2019 Store Management New Ppt
27/40
27
CHIEF ENGINEER (ZONE)
EXECUTIVE ENGINEER (STORE)
TECHNICAL
1)
ASSISTANT
ENGINEER
(STORE S CUSTODY)
ACCOUNT
.R.
2)
JUNIOR
ENGINEER
UDC (HR)
PEON
L
DC (CASHIER)UDC (A/C) UDC (AUDIT)
DY. MANAGER (F A)
3)
HELPER
4)
WATCHMAN
8/10/2019 Store Management New Ppt
28/40
1 NAGPUR ZONE -- MAJOR STORE A WARDHA
2 AMRAVATI ZONE --
MAJOR STORE A BADNERA
3 AURANGABAD ZONE a) MSA AURANGABAD
b) MSA USMANABAD
4. PUNE ZONE -- MAJOR STORE A BARAMATI
5 NASHIK ZONE --
MAJOR STORE A DHULE
6 KARAD ZONE -- MAJOR STORE A KARAD
7 VASHI ZONE -- MAJOR STORE A PANVEL
28
IN OUR COMPANY EACH ZONE HAS
ONE MAJOR STORE EXCEPT AURANGABAD
ZONE HAS TWO MAJOR STORES.
8/10/2019 Store Management New Ppt
29/40
8/10/2019 Store Management New Ppt
30/40
1468.07
285.53
92.29
56.25335.93
Value of Non Moving/Slow Moving as on 31.03.2012 in Lacks..
Less Than 6 Month
More Than 6 Month
More Than 1 Yr. upto 2 yr.
More Than 2 Yr. upto 3 yr.
More Than 3 yr.
M JOR STORE W RDH
1 year, 2 year, 3 year 5 year Non slow moving item as
on 31.03.2012 (Total inventory 2238.30 lacks.
8/10/2019 Store Management New Ppt
31/40
189.59
293.82
76.48
110.62
998.72
57.66
103.39
407.99
Particulars Material
STEEL
TRANSFORMER
METERING EQUI.
CABLE & CONN.
OTHER
DDWPLCC Marerial
Tower Meterial
M JOR STORE W RDH
Statement showing group wise grand total value of
the physical stock of store as on 31.03.2012
8/10/2019 Store Management New Ppt
32/40
189.59
293.82
76.48
110.62
998.72
57.66
103.39
407.99
Particulars Material
STEEL
TRANSFORMER
METERING EQUI.
CABLE & CONN.
OTHER
DDWPLCC Marerial
Tower Meterial
M JOR STORE W RDH
Statement showing group wise grand total value of
the physical stock of store as on 31.03.2012
8/10/2019 Store Management New Ppt
33/40
33
8/10/2019 Store Management New Ppt
34/40
34
8/10/2019 Store Management New Ppt
35/40
35
8/10/2019 Store Management New Ppt
36/40
36
8/10/2019 Store Management New Ppt
37/40
37
8/10/2019 Store Management New Ppt
38/40
38
8/10/2019 Store Management New Ppt
39/40
39
ish You All Successful
Prospective Carrier in
MSETCL
THANKS
8/10/2019 Store Management New Ppt
40/40
1) Stores plays a vital role in the operations of a
Company2) Stores function is an inseparable part of all
business and non business concern. Whetherthey are industrial or service oriental, publicor private, small or large.
3) The task of store keeping relates to safecustody and stocking of materials, their receipts,issue and acccounting with the objective ofefficiently and economically providing the Rightmaterials at the Right Time whenever required inthe Right condition to all user departments.