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Welcome
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Thought for the Day
Believe, the world is mirror
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STRATEGIC PLANING
&
TIME MANAGEMENT
By
B . Athiyaman
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What is Strategic Planning
Process to establish priorities on what you will
accomplish in the future
Forces you to make choices on what you will do
and what you will not do
Pulls the entire organization together around a
single game plan for execution
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Fundamental Questions to Ask
Where are we now? (Assessment)
Where do we need to be? (Gap / Future End
State)
How will we close the gap (Strategic Plan)
How will we monitor our progress (Balanced
Scorecard)
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Failing to plan is planning to fail
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Strategic Planning
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A Good Strategic Plan should .
. . Address critical performance issues Create the right balance between what the
organization is capable of doing vs. what the
organization would like to do
Cover a sufficient time period to close the
performance gap
Visionary convey a desired future end state
Flexible allow and accommodate change
Guide decision making at lower levels
Operational, tactical, individual
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Strategic Planning
First Stage of Strategic Planning may involve:
Futures Thinking
Thinking about what the business might need to do1020 years ahead
Strategic IntentsThinking about key strategic themes that will inform
decision making
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Strategic Planning
The Vision
Communicating to all staff where the organisation isgoing and where it intends to be in the future .Allows the firm to set goals.
Aims and Objectives:
Aims long term target
Objectives the way in which you are going to achieve
the aim .
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Strategic Planning
Example:Aim may be for a chocolate manufacturer to
break into a new overseas market.Objectives: Develop relationships with overseas suppliers Identify network of retail outletsConduct market research to identify consumer needsFind location for overseas sales team HQ
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Strategic Planning
Once the direction is identified:
Analyse position
Develop and introduce strategyEvaluate:
Evaluation is constant and the results of the evaluationfeed back into the vision.
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Analysis
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SWOT
Strengths identifying existing organisational strengths
Weaknesses identifying existing organisational
weaknessesOpportunities what market opportunities might there
be for the organisation to exploit?
Threats where might the threats to the future successcome from ?
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Political: local, national and international political developments how will theyaffect the organisation and in what way/s?
Economic: what are the main economic issues both nationally andinternationally that might affect the organisation?
Social: what are the developing social trends that may impact on how theorganisation operates and what will they mean for future planning?
Technological: changing technology can impact on competitive advantage veryquickly!
PEST
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Five-Forces
Developed by Michael Porter: forces that shape and influencethe industry or market the organisation operates in.
Strength of Barriers to Entry - how easy is it for new rivals toenter the industry?
Extent of rivalry between firms how competitive is the existing
market? Supplier power the greater the power, the less control the
organisation has on the supply of its inputs.
Buyer power how much power do customers in the industryhave?
Threat from substitutes what alternative products and servicesare there and what is the extentof the threat they pose?
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Required Inputs
Changing strategy will impact on the resources neededto carry out the strategy:
Specifically the impact on:
Land opportunities for acquiring land fordevelopment -field sites, etc.,
Labour ease of obtaining the skilled and unskilledlabour required
Capital the type of capital and the cost of the capitalneeded to fulfil the strategy
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Evaluation
Strategy
Continuous Feedback through the Balanced
Scorecard
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Time Management
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At this talk you will learn to:
Clarify your goals and achieve them
Handle people and projects that waste your time
Be involved in better delegation
Work more efficiently with your boss/advisorLearn specific skills and tools to save you time
Overcome stress and procrastination
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Remember that time ismoney
Ben Franklin, 1748Advice to a young tradesman
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Outline
Why is Time Management Important?Goals, Priorities, and PlanningTO DO ListsDesks, paperwork, telephonesScheduling YourselfDelegationMeetings
TechnologyGeneral Advice
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Why Time Management is Important
The Time Famine
Bad time management = stress
This is life advice
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The Problem is Severe
By some estimates, people waste about 2 hours per day.
Signs of time wasting:
Messy desk and cluttered (or no) files
Cant find things
Miss appointments, need to reschedule them lateand/or unprepared for meetings
Tired/unable to concentrate
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Hear me Now, Believe me Later
Being successful doesnt make you manage yourtime well.
Managing your time well makes you successful.
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Goals, Priorities, and Planning
Why am I doing this?
What is the goal?
Why will I succeed?
What happens if I chose not to do it?
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Procrastination
Procrastination is the
thief of time
Edward YoungNight Thoughts, 1742
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Avoiding Procrastination
Doing things at the last minute is much moreexpensive than just before the last minute
Deadlines are really important: establish themyourself!
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Thank You
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