TDWG Business Meeting
1 October 2015
Agenda1. Membership & Executive2. Election status3. Actions on Standards4. Actions on Interest Groups/Task Groups5. Other past year activities6. Treasurer’s report7. Future plans8. Calls for interest9. Discussion10.Conveners reports
This meeting
• 137 attendees• 13 countries of Africa
United StatesKenyaGermanyFranceSwedenUnited KingdomSouth AfricaBelgiumBrazilDenmarkIndiaCongo, The Democratic Republic ofFinlandCanadaAustraliaCameroonSpainNorwayRwandaBeninBulgariaColombiaCzech RepublicEstoniaGreeceKorea, Republic ofMadagascarSwitzerlandTanzania, United RepublicThe NetherlandsZimbabweArgentinaChinaEthiopiaGhanaGuineaIsraelNigeriaTogoUganda
Membership composition
231 members from 41 countries
2014 Executive Committee
Co-OptEamonn O Tuama
AsiaNozomi (James) Ytow
Li-Qiang Ji
EuropePeter DesmetHeimo Rainer
Latin AmericaAntonio Mauro Saraiva
<vacant>
North AmericaBryan HeidornJames Macklin
OceaniaPaul FlemonsAaron Wilson
AfricaAlex Assase
Charles Kahindo
ChairCyndy Parr
TreasurerWilliam Ulate
SecretaryPatricia Mergen
Election status
• 19 nominations for fifteen individuals• Need at least one more nomination each for
North America and Asia, two more for Oceania.
• Nominations close 5 October• Voting commences
Actions regarding standards
• Ratified the Darwin Core RDF guidehttp://rs.tdwg.org/dwc/terms/guides/rdf/index.htm• Paid travel funds for migration of DarwinCore
to GitHub • Moved remaining Standards to GitHub
Interest/Task Group actions
• Approved charter for Vocabulary Maintenance Specification task group under the Process Interest Group
• Approved charter for Biodiversity Services and Clients Interest Group (BSCI)
Other past year activities• Migrated website, shut down old servers by end of year• Moved most Executive & website communication &
tracking to GitHub• Hired a coordinator• Prepared a comprehensive budget, provisionally approved• Reports from 4 regions note usage of TDWG standards in
their regions and liaison activity with a number of scientific associations include a major effort at Research Data Alliance
• Some good ideas for improving our outreach work• Preparing formal proposal on Executive governance for
constitutional approval
- Increase the effectiveness of the XC - Improve the engagement of the membership in the XC- Improve continuity within (benefit from experience of members)
The XC proposal out for open consultation in the first quarter of 2016
Pending approval by the membership changes will be effective from 2016 TDWG elections
Early feedback and proposals should be directed to James Macklin and Dimitris Koureas
Task:Propose changes in Role, Structure and Responsibilities of the TDWG Executive Committee (XC)
Justification
- Formation of Standing (functional) committees with clear responsibilities to serve key strategic priorities
- Definition of clear roles of the XC members to improve - Revision of the terms in office for XC members
Key characteristics
TDWG Treasurer’s 2015 – 2016 Budget Report
Nairobi, KenyaSept. 30th, 2015
TDWG Budget Expenses
EXPENSES
Executive• Staff Coordinator• Infrastructure• Exec travel costs• Legal and financial fees• Subscriptions
TDWG Budget Expenses
EXPENSES
Annual Meeting• Fixed– Conference Halls– Posters– Services– Equipment– Minimum lodging (hotel)
• Gifts and tokens
• Variable– Catering– Banquet– Receptions– Transportation– Others
TDWG Budget Expenses
Program• IG/TG Travel fund
Reserve
Others
TDWG Budget Income
INCOME
• Memberships– Institutional– Individual
• Conference Registration
• Sponsorship and grants
TDWG 2015 Budget Expenses
EXPENSES
Executive• Staff Coordinator $10,000• Infrastructure $26,844• Exec travel costs $10,000• Legal and financial fees $450• Subscriptions $440
TDWG 2015 Budget Expenses
EXPENSES
Annual Meeting• Fixed
– Conference Halls $25.100– Posters $ 3.600– Services $
4.040– Equipment $ 2.580– Min. lodging (hotel) $ 0
• Gifts and tokens $ 200
• Variable– Catering– Banquet
$4.860– Receptions $3.000– Transportation – Others $4.200
TDWG 2015 Budget Expenses
Program• IG/TG Travel fund $1.663
Reserve $ 0
Others $5.000
TDWG 2015 Budget Income
INCOME
• Memberships $15,000 [$7,348.88]– Institutional $6,000 [$3377.10]– Individual $9,000 [$3971.78]
• Conference Registration $35,000 [$33,311.95]
• Sponsorship and grants $ 0
TDWG 2015 Budget Totals
TOTAL EXPENSES $108,931.88 [$70,195.90]TOTAL INCOME $ 50,000.00 [$40,660.83]
===========BOTTOM LINE $ -54,800.00 [$29.535.07]
TDWG 2015 Accounts Totals
Starting CurrentBank of America $248,930.00 $161,783.46PayPal $ 53,220.00 $ 43,215.36
=========== ==========TOTAL $ 302,150.00 $204,998.82
TDWG 2016 Budget Projection
TOTAL EXPENSES $143,446.25TOTAL INCOME $146,000.00
===========BOTTOM LINE $ 453.75
Call for interest
• Time and Place committee • Program committee• Communication and Outreach committee• Infrastructure Committee• Technical Advisory Group• Strategic Partnerships and Funding• Expressions of interest for hosting 2018 and
onward
Future plans
• Revise charter for the Technical Architecture Group to become a Technical Advisory Group and task with review of selected standards
• Better manage TDWG budget & non-profit status• Seek funding: Cost Actions, etc especially to
support strategic planning• Support emerging conveners for TDWG
Geospatial Regions and Natural Collections Descriptions (at least)
• Ramp up outreach & reporting effectiveness
Your turn
• Questions?• Comments?
Conveners Reports
• Annotations• Biodiversity Services• Data Quality • GBWG• Species Information• Vocab Maintenance
Annual closing balance
Year Balance ($) City NET2006 47,913 St Louis2007 75,802 Bratislava 27,8892008 81,075 Fremantle 5,2732009 119,600 Montpellier 38,5252010 177,234 Woods Hole 57,6342011 209,102 New Orleans 31,8682012 123,345 Beijing (85,757)2013 151,769 Florence 28,4242014 TBA Jonkoping TBA