UM Data Deep DiveIUG PresentationJune 2011
UM Background
Multiple data sources• Datacom mainframe• Locally developed applications• Optix documents• Sheets of paper
Minimal documentation• Dispersed knowledge among functional users• Single point of technical knowledge
No single unit responsible for ETL
UM Priorities
Document what we currently have• Identify “dirty” data• Clarify areas where multiple concepts are
interwoven in a single data point Understand where current data elements fit
within Kuali Student• Identify gaps in KS• Identify areas for manual data entry
Have it done yesterday
UM’s Strategy Weekly sessions with homework
• Difficult to get momentum, maintain focus• Homework doesn’t get done• No distinction between what is needed now and later
“Deep Dive” Approach• Day-long workshop - Food• Focus on a single source/table• Prioritize activity• Assign jobs including notetaker
Finish with “Data Mapping Smackdown”
Guiding Questions
1. Is this the primary source of this information?2. Is this the ONLY source of the information?3. What is the “shelf life” of this information – how
long is it useful?4. Who “owns” the information – i.e., who can
make changes to it?5. Why do we need this information – what
decisions does it support, questions does it answer, etc.?
Sample Agenda
Introduction (5 minutes) and Assignments Identify Important Data Elements
• What elements specifically relate to the Curriculum Management functionality?
• Cursory discussion leading to initial list of elements Build out data documentation for each element. Create an action list for follow up.
Work Products
Data sources brainstorming spreadsheet
Combined sources documentation and mapping sheet
Results Most curricular data sources are documented
• Found additional sources along the way• Changed priorities• Identified pain points – shaped implementation
strategy Focused mapping on initial implementation –
course proposal process Identified areas for manual data entry
• Course & program rules• ECON learning objectives & categories
Next Steps
Identify ETL resources Make decisions around pain points
• Old proposals – how best to deal with Optix• Special topics courses• “Curricular” decisions outside of course/program
approval• Additional CLU types not currently exposed –
exam, project, experiental learning