7/31/2019 UPIS LC Presentation
1/32
1. Go to your assigned groups.
Grade 3 and Grade 10
Grade 4 and Grade 9
Grade 5 and Grade 8Grade 6 and Grade 7
2. Take down notes on important points madein the topics.
3. After the talk, consolidate all the data youhave gathered with your groupmates.
7/31/2019 UPIS LC Presentation
2/32
4. Write down the minutes of the talkfollowing the guidelines that will be given
later.5. You will be given 30 minutes to write
down your minutes.
6. There will be a presentation of theminutes.
7/31/2019 UPIS LC Presentation
3/32
Prepared by: Chynah Marie Monzon
7/31/2019 UPIS LC Presentation
4/32
7/31/2019 UPIS LC Presentation
5/32
PREPARE
THENOTICE
ORMEMO.
7/31/2019 UPIS LC Presentation
6/32
The notice should have thetime, date andvenue.
7/31/2019 UPIS LC Presentation
7/32
Attach to the notice a list of thepersons required to attend
the meeting.
7/31/2019 UPIS LC Presentation
8/32
7/31/2019 UPIS LC Presentation
9/32
7/31/2019 UPIS LC Presentation
10/32
7/31/2019 UPIS LC Presentation
11/32
7/31/2019 UPIS LC Presentation
12/32
A notice should
be posted in
conspicuous
places or be
passed around to
concerned
people.
7/31/2019 UPIS LC Presentation
13/32
Prepare thevenue. It should
be well-ventilatedand big enoughfor the number of
personsattending.
7/31/2019 UPIS LC Presentation
14/32
Make sure that persons whohave parts in the meeting are
informed of their roles.
7/31/2019 UPIS LC Presentation
15/32
Start the meeting by having a
short prayer or by simply
calling the attention of the
attendees that the meeting is
about to start.
7/31/2019 UPIS LC Presentation
16/32
Post and readthe agenda. It
may be assimple as on amanila paper ormay be as hi-
tech as aPowerpointpresentation.
7/31/2019 UPIS LC Presentation
17/32
Have a reading of the minutes of the
previous meeting if there is any.
7/31/2019 UPIS LC Presentation
18/32
Make sure that the
someone moves for theapproval of minutes. It
should be seconded by the
body.
7/31/2019 UPIS LC Presentation
19/32
Move on to thebusiness of the
day A.K.A. youragenda. Take
each agendum
one by one.
7/31/2019 UPIS LC Presentation
20/32
If there is a motion presented (e.g. theproposal to have a room just for the
organization), have a discussion first, then avotation. Make sure that everyone
participates.
7/31/2019 UPIS LC Presentation
21/32
After all the agendahave been
discussed, you cannow adjourn the
meeting. But beforethat, set the dateand time for the
next meeting.
7/31/2019 UPIS LC Presentation
22/32
Ask the secretary to have the minutes of
the meeting ready a week after the
meeting.
Have soft and hard copy of the minutes
unless someone contests, disagrees withor forgets what the meeting has been
about.
7/31/2019 UPIS LC Presentation
23/32
7/31/2019 UPIS LC Presentation
24/32
Choose whattool you
will use for recording
the most important
parts of the meeting.
Make sure that if your
chosen tool back fires,you haveback up.
7/31/2019 UPIS LC Presentation
25/32
Pass along an attendance sheet,
preferably with the names of the
attendees. Let them sign it.
7/31/2019 UPIS LC Presentation
26/32
Make sure that youknowwhos who in
the meeting. Getthe names of thoseattending themeeting right.
7/31/2019 UPIS LC Presentation
27/32
Take note of theexact time the
meeting starts.
Dont take note ofevery detail
discussed or
motion made
during themeeting. Get only
the major points.
7/31/2019 UPIS LC Presentation
28/32
Write down the motions, who madethem, the number of votes, if any.
Take note of any topics that will bediscussed on the future meetings.
Write down thetime the meeting ended.
7/31/2019 UPIS LC Presentation
29/32
Type up the
minutes as soon as
possible. You dontwant to forget somepoints you havent
written down.
7/31/2019 UPIS LC Presentation
30/32
Include the name of theorganization, the committee, the
type of meeting (weekly, monthly,annual, etc.) and purpose of
meeting.
7/31/2019 UPIS LC Presentation
31/32
Include your name
in the minutes.
Proofread the
minutes before
submitting it to yoursuperior.
7/31/2019 UPIS LC Presentation
32/32
Recommended