NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 1 of 25
Sealed proposals for: UV DISINFECTION EQUIPMENT, Bid #22-2212
will be received until 2:00 p.m., Wednesday, December 1, 2021 in the Purchasing Division,
New Castle County Government Center, 87 Reads Way, New Castle, DE 19720 (Telephone:
302-395-5250).
Minority and Women-owned Business Enterprises (MWBE) will be afforded full opportunity to
submit proposals and will not be subject to discrimination on the basis of race, color, national
origin, sex, religion, age, disability, or sexual orientation in the consideration of this award.
INSTRUCTIONS TO BIDDERS
Bid envelopes will carry a clear notation in the lower left quadrant, “BID FOR UV
DISINFECTION EQUIPMENT, Bid #22-2212.
Any questions concerning the bid should be directed to Robin Allen, Purchasing Agent, via
e-mail at [email protected].
Mandatory Bid Meeting – All perspective vendors interested in bidding will
need to attend a pre-bid meeting on Tuesday, November 23, 2021 at 9:00 a.m.
Please RSVP to Robin Allen ([email protected]) if you plan to
attend, no later than Friday, November 19, 2021.
Please arrive at the MOT WWTP, 810 Old Corbit Road, Odessa, DE 19709.
No bids will be accepted from any vendors that do not attend this meeting.
Due to the coronavirus (COVID-19) emergency declared by the State of Delaware, New Castle
County bid responses may be accepted electronically at [email protected] and the
electronic receipt will serve as the official time stamp with hard copies to follow by mail,
provided that the hard copy mailed shall match the electronic submission without exception.
In addition, New Castle County bid openings shall be recorded and published without in person
attendance (provided that bid receipts are certified by the County) and will be timely announced
on bids.newcastlede.gov.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 2 of 25
Bidders are responsible for obtaining the bid specifications and all addendums from the
New Castle County Purchasing website at www.nccde.org/purchasing.
Fax bids will not be accepted.
New Castle County reserves the right to divide the award unless stated otherwise in the
specifications. Awards, if any, will be made by the Purchasing Division to the lowest and best
responsible bidder. The County reserves the right to reject all bids and to waive minor
irregularities.
NOTE: If required by State of Federal regulations, vendors will provide the M.S.D.S. sheets for
the above projects.
Pursuant to County Ordinance 83-172, 87-105 and Delaware State Law, no contract will be
awarded to any vendor unless before or in conjunction with the actual award of the contract to
such vendor has submitted proof satisfactory to the County or to the awarding agency, or the
designated representative of the County or the awarding agency, as the case may be, that it and
each and every subcontractor named by it in its bid, if any, will at the time it submits such proof
have valid and effective licenses required by the State and the County, and the political
subdivisions, if any, in which the project is located, and the United States government, in order
for each of them (i) to do business therein; (ii) to comply with all tax laws thereof; and (iii) to
perform the labor and/or supply the material involved in the performance of the contract.
Mailing address: Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 3 of 25
PART 1 GENERAL
1.1 DESCRIPTION
A. Scope:
Furnish all materials, equipment and appurtenances required to provide an open channel, gravity
flow, low pressure high intensity ultraviolet lamp (UV) disinfection system complete with an
automatic mechanical/chemical cleaning system and variable output electronic ballasts. The UV
system to be complete and operational with all control equipment and accessories as shown and
specified herein. This system will be capable of disinfecting effluent to meet the water quality
standards listed in this section.
The ultraviolet disinfection system must be designed to be installed into the existing disinfection
structures and be fully compatible with the channel sizing, depths and outlet weirs.
B. Existing Conditions and Upgrade:
The existing UV disinfection system was installed in 2005 and is a Trojan 300+ system with a
maximum capacity of 2.5 MGD. The plant disinfection structures and channels were installed to
accommodate a future upgrade to 5.0 MGD. It is the intention of this specification to procure the
UV disinfection equipment to satisfy the upgraded conditions of 5MGD.
C. The basis of design is TrojanUV3000Plus
1.2 QUALITY ASSURANCE
A. Pre-qualification Requirements: All UV manufacturers must submit the following with their
bid to be considered for approval:
The manufacturer must be regularly engaged in the manufacture of UV systems with a proven
track record of at least two hundred (200) operating installations of the proposed UV system in
North America.
The manufacturer must provide documentation of previous experience with municipal UV
disinfection systems in wastewater applications with variable output electronic ballasts in at least
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 4 of 25
10 installations of 5MGD, minimum. Installations should closely resemble that proposed and
should be of the exact model proposed.
Submittals from manufacturers must include a complete and detailed proposal of equipment
offered, including the number of lamps proposed and a detailed description of any exceptions
taken to the specification.
The manufacturer must submit a bioassay evaluation for the proposed reactor, without exception.
The bioassay will have been completed by an independent third party and have followed
protocols described in the NWRI Ultraviolet Disinfection Guidelines for Drinking Water and
Water Reuse (May 2003) and/or applicable sections of the US EPA Design Manual – Municipal
Wastewater Disinfection (EPA/625/1-86/021) using MS2 bacteriophage. The bioassay must
demonstrate that the proposed UV system design and number of lamps will deliver the specified
dose.
Independent certification of fouling factor and lamp aging factor must be submitted if values
other than the specified default values are being proposed.
Documentation of UV manufacturer's service capabilities including the closest authorized service
location to New Castle, DE.
Sample disinfection performance guarantee including scope and duration of guarantee.
All UV manufacturers must provide installation drawings and must certify that their proposed
installation requires no modification to the existing UV disinfection channels and weirs.
B. Design Criteria:
1. Provide equipment that will disinfect effluent with the following characteristics:
a) Current Filter Effluent Peak Flow: 2.5 MGD
b) Future Filter Effluent Flow: 5 MGD
c) Minimum Flow: 0 MGD
d) Total Suspended Solids: 15 mg/L, 30-day average, composite
23 mg/L Daily max,
e) Effluent Temperature Range: 33 to 85 F (1 to 30 °C)
f) Ultraviolet Transmittance @ 253.7 nm: 65%, minimum
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 5 of 25
g) Maximum Mean Particle Size: 30 microns
h) Effluent standards to be achieved: 200 fecal coliforms/100 ml based on
a 30-day geomean of grab samples for the effluent standard as specified in
a) through g). Effluent standards will be guaranteed regardless of influent
count to UV system.
2. The UV system is to be installed in 2 open channels having the following
dimensions:
a) Length: 35 ft
b) Width: 16 in
c) Depth: 42 in
3. The effluent depth in the channel will be 24 in.
4. System configuration:
a) The UV system must fit within the UV channels as stated without
modification.
b) The UV system configuration will be as follows:
• Number of Channels: 2
• Number of Banks per Channel: 1
• Number of UV Modules per Bank: 4
• Number of Lamps per UV Module: 6
• Total Number of Lamps in the UV System: 48
• Number of System Controllers: 1
• Number of UV Detection Systems: 2
• Number of Power Distribution Centers: 2
• Number of Level Controllers: Reuse Existing Weirs
5. System must be designed for identical equipment in each of the two channels.
The design must accommodate the sequence to install, start up and obtain full
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 6 of 25
performance of one channel before the second is taken out of service. I.E. one
channel shall remain in operation at all times.
C. Performance Requirements:
1. The ultraviolet disinfection system will produce an effluent conforming to the
following discharge permit: 200 fecal coliforms/100 ml based on a 30-day
geomean of grab samples. Grab samples will be taken in accordance with the
Microbiology Sampling Techniques found in Standard Methods for the
Examination of Water and Wastewater, 19th Ed.
2. Provide a UV disinfection system complete with UV Banks, System Control
Center, Power Distribution Centers and Support Racks as shown on the contract
drawings (attached) and as herein specified.
3. The UV system will be designed to deliver a minimum UV dose of >28,000
Ws/cm2 at peak flow, in effluent with a UV Transmission of 65% at end of
lamp life (EOLL) after reductions for quartz sleeve fouling. The basis for
evaluating the UV dose delivered by the UV system will be the independent
third-party bioassay using MS2 bacteriophage, without exception. Bioassay
validation methodology to follow protocols described in NWRI Ultraviolet
Disinfection Guidelines for Drinking Water and Water Reuse (May 2003)
and/or applicable sections of the US EPA Design Manual – Municipal
Wastewater Disinfection (EPA/625/1-86/021) using MS2 bacteriophage.
4. The UV Dose will be adjusted using an end of lamp life factor of 0.5 to
compensate for lamp output reduction over the time period corresponding to the
manufacturer’s lamp warranty. The use of a higher lamp aging factor will be
considered only upon review and approval of independent third party verified
data that has been collected and analysed in accordance with protocols
described in NWRI Ultraviolet Disinfection Guidelines for Drinking Water and
Water Reuse (May 2003).
5. The UV Dose will be adjusted using a quartz sleeve fouling factor of 0.8 when
sizing the UV system in order to compensate for attenuation of the minimum
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 7 of 25
dose due to sleeve fouling during operation. The use of a higher quartz sleeve
fouling factor will be considered only upon review and approval of
independently verified data that has been collected and analysed in accordance
with protocols described in NWRI Ultraviolet Disinfection Guidelines for
Drinking Water and Water Reuse (May 2003).
6. Independent Validation for use of higher factors (lamp aging and sleeve
fouling) must be submitted with the bid.
7. The system will be able to continue providing disinfection while replacing UV
lamps, quartz sleeves, ballasts and while cleaning the UV lamp sleeves.
1.3 SUBMITTALS
A. Submit for review
1. Line by line response to Section 1.2 Quality Assurance requirements.
B. Submit for review, shop drawings showing the following:
1. Complete description in sufficient detail to permit an item comparison with the
specification.
2. Dimensions and installation requirements.
3. Detailed installation drawings and instructions specific to the existing channels.
4. Descriptive information including catalogue cuts and manufacturers'
specifications for major components.
5. Electrical schematics and layouts, specific to the site conditions.
6. Hydraulic calculations demonstrating compliance with the required hydraulic
characteristics.
7. Independent bioassay validation and dosage calculations demonstrating
compliance with the specified dose requirements.
8. Disinfection performance guarantee.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 8 of 25
1.4 GUARANTEE
A. Equipment:
The equipment furnished under this section will be free of defects in material and
workmanship, including damages that may be incurred during shipping for a period
of 24 months from date of start-up.
B. UV Lamps:
The UV lamps to be warranted for a minimum of 12,000 hours when operated in
automatic mode, prorated after 9,000 hours. On/off cycles are limited to four (4)
per day.
C. Ballasts to be warranted for 5 years, prorated after 1 year.
1.5 REFERENCE DRAWINGS
A. The following drawings of the existing installation are provided for information,
only. It is the bidders’ responsibility to verify all dimensions to insure complete
compatibility with the existing installation, channels, weirs, etc.
1. Structural S-5 Filter Building Foundation Plan
2. Mechanical M-8 Filter Building Plan View
3. Mechanical M-13 Filter Building UV Disinfection System Plan
4. Mechanical M-14 Filter Building UV Disinfection System Sections
5. Electrical E-3 Filter Building Plan
B. The UV disinfection channels at the wastewater treatment plant have limited
opportunity for modification of layout. The bidder is responsible to verify that their
product will fit into the existing space without disruption of any other feature in the
building. All modifications required to accommodate the installation of the UV
system shall be clearly identified at time of bid. The County reserves the right to
reject any bid which requires modifications to the existing channels, weirs and
structures.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 9 of 25
C. All bidders are required to inspect the site for the UV installation. The site is
available for inspection and can be arranged through Regis Yurcich at (302) 395-
5704.
2.0 PRODUCTS
2.1 MANUFACTURER
A. The physical layout of the existing structures shown on the reference drawings. The
equipment specified herein are based upon the UV3000PlusTM System, as
manufactured by Trojan Technologies, London, Ontario, Canada.
B. If other equipment is proposed, the bidder must demonstrate that all requirements
of materials, performance, and workmanship have been met or exceeded by the
equipment proposed. Bidders proposing alternate manufacturers will be responsible
for all costs associated with system evaluation and redesign including all electrical,
mechanical and civil aspects of the installation. UV manufacturers using panel-
mounted electronic ballasts shall be located in NEMA 4X stainless steel, air-
conditioned cabinets. For UV manufacturers using compressed air-powered quartz
sleeve wiping systems, the bidder shall be responsible to provide an ASME receiver
tank with duplex compressions mounted on the receiver tank, as well as air
compressor control panel and air dryer. Receiver tank shall include solenoid-type,
automatic condensate blow-down valves.
2.2 DESIGN, CONSTRUCTION AND MATERIALS
A. General:
1. All module welded metal components and hardware in contact with effluent
will be Type 316 stainless steel.
2. All metal components above the effluent will be Type 304 stainless steel with
the exception of the ballast enclosure, which is constructed of anodised
aluminium.
3. All wiring exposed to UV light will be TeflonTM coated.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 10 of 25
4. All wires connecting the lamps to the ballasts will be enclosed inside the frame
of the UV Module and not exposed to the effluent. All wires that are exposed
to the effluent will be warranted for 15 years and will be TeflonTM coated to
prevent degradation under constant exposure to UV light.
B. Lamp Array Configuration:
1. The lamp array configuration will be the uniform array with all lamps parallel
to each other and to the flow.
2. The system will be designed for complete immersion of the UV lamps including
both electrodes and the full length of the lamp tube in the effluent.
C. UV Module:
1. Each UV module will consist of UV lamps with an electronic ballast enclosure
mounted on a Type 316 stainless steel frame. Ballasts housed in a separate
enclosure located external to the channel must be equipped with a suitable air
conditioning system, supplied by the UV manufacturer, to maintain internal
enclosure temperatures below 80F (26°C). Forced air ventilation will be
allowed.
2. Each lamp will be enclosed in its individual quartz sleeve, one end of which
will be closed, and the other end sealed by a lamp end seal. Lamp quartz sleeves
that are open at both ends will be supplied with twice the amount of specified
spare seals and lamps.
3. The closed end of the quartz sleeve will be held in place by means of a retaining
O-ring. The quartz sleeve will not come in contact with any steel in the frame.
4. The ends of the lamp sleeve will not protrude beyond the stainless steel frame
of the UV Module.
5. Lamp wires will terminate in the electronic ballast enclosure located at the top
of the UV Module.
6. All lamp to ballast connections will be made by and tested by the UV
Manufacturer.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 11 of 25
7. The electronic ballast enclosure will contain the electronic ballasts and
addressable lamp status monitoring systems.
8. Each UV Module will be connected to a receptacle on the Power Distribution
Center.
9. At the point of exit from the UV Module frame the multi conductor cable will
pass through a waterproof strain relief.
10. Each UV module will have a rating of Type 6P.
D. UV Lamps:
1. Lamps will be high intensity low pressure amalgam design. The lamp will be
preheated to promote longevity. Lamps that are not amalgam or that are based
on driving a low-pressure lamp at amperages greater than 500 milliamps will
not be allowed.
2. The filament will be of the clamped design, significantly rugged to withstand
shock and vibration.
3. Electrical connections will be at one end of the lamp and have four pins,
dielectrically tested for 2,000 Vrms. Lamps that do not have 4 pins will be
considered instant start. Instant start lamp systems will supply replacement
spare lamps equal to 50% of the total number of lamps in the system.
4. Lamps will be operated by electronic ballasts with variable output settings.
E. Lamp End Seal and Lamp Holder:
1. The open end of the lamp sleeve will be sealed by means of a sleeve nut
which threads onto a sleeve cup and compresses the sleeve O-ring.
2. The sleeve nut will have a knurled surface to allow a handgrip for tightening.
The sleeve nut will not require any tools for removal.
3. The lamp will be held in place by means of a molded lamp holder that will
incorporate two seals. The lamp holder will incorporate a double seal against
the inside of the quartz sleeve to act in series with the external O-ring seal.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 12 of 25
4. The second seal on the lamp holder will isolate and seal the lamp from the
module frame and all other lamps in the module.
5. In the event of a quartz sleeve fracture the two seals of the lamp holder will
prevent moisture from entering the lamp module frame and the electrical
connections to the other lamps in the module.
6. The lamp holder will also incorporate a UV resistant PVC molded stop that will
prevent the lamp sleeve from touching the steel sleeve cup.
F. UV Lamp Quartz Sleeves:
1. Type 214 clear fused quartz circular tubing as manufactured by General Electric
or equal.
2. Lamp sleeves will be domed at one end.
3. The nominal wall thickness will be 1.5 mm.
G. UV Module Support Rack:
1. The UV module support rack will be minimum Type 304 stainless steel and be
mounted above the effluent in the channel allowing adjustment to the precise
height of the channel.
H. Effluent Level Controller:
1. Level Control Weir (re-use existing weirs)
a) Located at the discharge end of the UV channel.
b) Designed to maintain a minimum channel effluent level as required to keep
lamps submerged.
I. Low Water Level Sensor:
1. One low water level sensor will be provided by the UV Manufacturer per UV
channel.
2. During manual, automatic and remote modes of system operation, the water
level sensor will ensure that lamps extinguish automatically if the water level
in the channel drops below an acceptable level.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 13 of 25
3. The low water level sensor will be powered by the Power Distribution Center.
J. Electrical:
1. Each UV module within a bank will be powered from the bank’s dedicated
Power Distribution Center.
2. UV manufacturer to supply all cabling and conduit between lamps and ballasts.
3. UV manufacturer to perform all terminations between lamps and ballasts.
4. Each electronic ballast within a UV module will operate two lamps.
5. Power factor will not be less than 98% leading or lagging.
6. Electrical supply to each Power Distribution Center (PDC) will be 480Y/277
Volts, 3-phase, 4-wire (plus ground), 6.2 kVA.
7. Electrical supply to the Hydraulic System Center will be 480 Volts, 3-phase, 3-
wire with ground, 2.5kVA.
8. Electrical supply for the water level sensor will be provided by the PDC and be
12 Volt DC.
9. Electrical supply to the System Control Center will be 120 Volts, 1-phase, 2-
wire (plus ground), 1.8 kVA.
K. Power Distribution Center:
1. Power distribution will be through environmentally sealed receptacles on the
PDC(s) to allow for local connection of UV modules.
2. Data concentration will be through integrated circuit boards located inside the
Power Distribution Center.
3. PDC enclosure material will be Type 304 stainless steel.
4. All internal components will be sealed from the environment.
5. All Power Distribution Centers to be UL approved or equivalent with a rating
of Type 4X.
6. One separate sealed Power Distribution Center will be provided per bank of
lamps.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 14 of 25
Systems that have ballasts mounted in cabinets, the UV manufacturer will provide one
complete cabinet for each bank of lamps, to ensure that each bank is electrically isolated for
safety during maintenance and to provide redundancy under average flow conditions.
L. Control and Instrumentation:
1. System Control Center (SCC):
a) The operation of the UV3000PlusTM is managed at the SCC by PLC based
controller which continuously monitors and controls the system functions.
The PLC shall be model Compact Logix as manufactured by Allen Bradley.
b) The operator interface display screen will be 7-inch, color, touchscreen
menu-driven with automatic fault message windows appearing upon alarm
conditions. Operator interface shall be Beijer model X2 Extreme – Type
4X, outdoor rated.
c) Alarms will be provided to indicate to plant operators that maintenance
attention is required or to indicate an extreme alarm condition in which the
disinfection performance may be jeopardized. The alarms will include but
not be limited to:
i) Lamp Failure
ii) Multiple Lamp Failure
iii) Low UV Intensity
iv) Module Communication Alarm
d) The 100 most recent alarms will be recorded in an alarm history register and
displayed when prompted.
e) Bank status will be capable of being placed either in Manual, Off or Auto
mode.
f) Elapsed time of each bank will be recorded and displayed on the display
screen when prompted.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 15 of 25
M. UV Detection System:
1. A submersible UV sensor will continuously monitor the UV intensity produced
in each bank of UV lamps.
2. The sensor will measure only the germicidal portion of the light emitted by the
UV lamps. The detection system will be factory calibrated. Detection systems
that can be field calibrated will not be permitted.
N. Dose-Pacing:
1. A dose-pacing system will be supplied to modulate the lamp UV output in
relationship to a 4-20 mA DC signal from the existing effluent flow meter.
2. The system to be dose-paced such that as the flow and effluent quality change,
the design UV dose is delivered while conserving power.
3. The dose-pacing system will allow the operator to vary the design dose setting.
Logic and time delays will be provided to regulate UV bank ON/OFF cycling.
O. Hydraulic System Center (HSC):
1. One (1) HSC will be supplied to house all components required to operate the
automatic cleaning system.
2. Enclosure material of construction will be Type 304 stainless steel.
3. The HSC will contain a hydraulic pump complete with integral 4-way valve
and fluid.
P. Cleaning System:
1. An automatic cleaning system will be provided to clean the quartz sleeves
using both mechanical and chemical methods. Wiping sequence will be
automatically initiated with capability for manual override.
2. The cleaning system will be fully operational while UV lamps and modules are
submerged in the effluent channel and energized.
3. Cleaning cycle intervals to be field adjustable.
4. Remote Manual and Remote Auto cleaning control options will be provided.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 16 of 25
5. The cleaning system will be provided with the required solutions necessary for
initial equipment testing and for equipment start-up.
6. Systems that use only mechanical wiping must have the ability to periodically
be cleaned out of channel using a chemical bath. Out of channel cleaning will
include lifting slings, removable banks, cleaning tanks, agitation system and air
compressors, as required. The UV manufacturer will be responsible for
supplying all equipment including any equipment not specifically listed
required to perform out of channel chemical cleaning.
Q. Spare Parts:
The following spare parts and safety equipment to be supplied.
1. 8 UV Lamps
2. 2 Ballast
3. 4 Quartz Sleeve
4. 1 Operators kit including cleaning solution.
Systems that require more lamps than specified, the UV manufacturer will provide spares in
the amount equal to the quantities listed plus an additional quantity equal to the percentage of
lamps required over and above the number of lamps specified.
3.0 EXECUTION
3.1 DELIVERY
A. All material included in this specification shall be delivered to the MOT WWTP
located at 810 Old Corbit Rd, Odessa, Delaware 19709. Delivery hours are
Monday thru Friday 7AM to 2:30PM.
B. All material shall be palletized and protected from the weather and shall contain
detailed bill of materials for the contents. Storage and handling requirements shall
be clearly marked on each pallet or container.
C. Delivery shall be direct from the manufacturer. Drop shipments or direct shipments
from component suppliers shall not be permitted.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 17 of 25
3.2 MANUFACTURER'S SERVICES
A. Installation assistance and certification: 2 days to assist with the installation of the
first channel.
B. Start-up and field testing and onsite training: 2 days upon installation completion
of the first channel. 1 day upon installation completion of the second channel,
including all travel expenses.
C. Warranty Service: As required during the warranty period.
BASIS OF AWARD
The Division of Purchasing shall award this contract to the lowest responsible and responsive
bidder(s) who best meets the terms and conditions of the bid. The award will be made on the
basis of price, product evaluation, and prior history of service capability.
The Division of Purchasing reserves the right to reject any or all bids in whole or in part, to make
multiple awards, partial awards, award by types, award by sections, item by item, or lump sum
total, whichever may be most advantageous to New Castle County. There is no guarantee that
New Castle County will grant to any awardee any request for services and/or products.
Pursuant to County Code, New Castle County reserves the right to purchase goods, contractual,
and professional services from other governments and cooperative purchasing agreements when
it is determined by the Office of Technology and Administrative Services to be in the best
interest of the County.
ADDITIONS
New Castle County may require other services, products, and/or equipment not specifically listed
including, but not limited to, blowers, silencers, blower filters, blower check valves, etc. Vendor
may be given the opportunity to provide a quote. Should New Castle County deem the quote to
be non-competitive, New Castle County reserves the right to seek proposals from other vendors.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 18 of 25
INSURANCE
Workers’ Compensation & Employer’s Liability Insurance
Vendor shall purchase and keep in force and effect workers’ compensation insurance
that will provide the applicable statutory benefits for all of the vendor’s employees who
may or do suffer covered injuries or diseases while involved in the performance of their
work for the Vendor; and, even if permitted to do so by statute, Vendor shall not reject
any workers’ compensation insurance option that, in the absence of such a rejection,
would be applicable to any of the said employees. The policy providing the workers’
compensation insurance shall include: (1) broad form all-states coverage; (2) an
endorsement that specifically waives any subrogation rights the insurer would otherwise
have against New Castle County, its officials or employees.
Vendor shall purchase and keep in force and effect, Employer’s Liability insurance with
minimum limits for each employee of $1,000,000 for each bodily injury by accident, or
occupational disease, and $1,000,000 aggregate minimum limits for all bodily injuries by
accidents and occupational diseases within the coverage period, regardless of the number
of employees who may sustain bodily injuries by accident or occupational disease.
Automobile and General Liability Insurance
Vendor shall purchase: (1) motor vehicle liability coverage, for owned, hired and non-
owned vehicles, covering any and all claims for bodily injury and property damage that
arise out of Vendor’s performance of work for New Castle County, (2) comprehensive
Commercial General Liability (CGL) insurance with limits of no less than $1,000,000
each occurrence and $2,000,000 annual aggregate. The CGL policy shall be extended by
endorsement or otherwise to also include (a) coverage for Contractual Liability assumed
by Vendor, with defense provided in addition to and separate from policy limits for
indemnities of the named insured, (b) coverage for Independent Contractor Liability
providing coverage in connection with such portion of the Services being subcontracted
prior to any of the Services being subcontracted, in accordance with the terms and
conditions of this Agreement, (c) coverage for Broad Form Property Damage Liability,
(d) coverage for Personal Injury and Advertiser’s Liability, (e) products and completed
operations.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 19 of 25
( ) Professional Liability Insurance (applicable if checked)
Each vendor of professional services for whom this provision is applicable shall provide
professional liability insurance with limits of at least $1,000,000 per occurrence and
$3,000,000 annual aggregate.
All insurance required under this contract except workers’ compensation, employer’s
liability, and professional liability (if applicable) shall be provided on a policy(s) that
specifically names New Castle County, its officials and employees as additional insureds.
Each policy shall provide an endorsement that specifically waives any subrogation rights
the insurer would otherwise have against New Castle County, its officials or employees.
Each policy shall be endorsed to require the insurer to give New Castle County at least
thirty (30) days’ advance written notice of the insurer’s intention to cancel, refuse to
renew, or otherwise terminate the policy, suspend or terminate any coverage under the
policy, or reduce any policy limits, increase any policy deductibles, or otherwise modify
or alter any terms or conditions of the policy or renewal issued by the same insurer.
Each policy shall be written by a carrier licensed by the State of Delaware to do insurance
business of the type involved in the State of Delaware, and which has, and maintains for
the life of this contract, at least an “A” rating from the A.M. Best Agency with “Stable”
outlook.
Any change in this rating or outlook must be related to New Castle County by the Vendor
or insurance carrier as soon as possible upon learning of same, and the Vendor shall use
due diligence with its insurance broker or carrier to keep track of same.
All insurance required under this contract except workers’ compensation, employer’s
liability and professional liability shall expressly provide that such insurance shall be
primary insurance, and any similar insurance in the name of Vendor shall be excess and
non-contributing.
Deductibles for insurance provided under this contract shall not exceed five percent (5%)
of policy limits.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 20 of 25
STATE OF DELAWARE BUSINESS LICENSE
Within seven (7) days from receiving a notice of award, the successful vendor shall either furnish
the County with proof of a Delaware Business Licensure or initiate the process of application
where required. An application may be requested in writing to: Division of Revenue, Carvel
State Building, PO Box 8750, 820 N. French Street, Wilmington, DE 19899 or by telephone to
(302) 577-8200.
CONTRACT ACCESSIBILITY
This contract shall be accessible to State agencies, political subdivisions, school districts, and
volunteer fire companies.
CONFIDENTIALITY
All documents submitted as part of the vendor’s bid/proposal will be deemed confidential during
the evaluation process. Vendor proposals will not be available for review by anyone other than
New Castle County’s Evaluation Committee or its designated agents. There shall be no
disclosure of any vendor’s information to a competing vendor prior to award of the contract.
New Castle County is a public agency and is subject to the Freedom of Information Act (FOIA).
Firms must designate those items that are considered “trade secrets” as defined in the Delaware
State Code Title 29, Chapter 100. Vendor(s) are advised that once a proposal/bid is received by
NCCo and a decision on contract award is made, its contents will become public record, and
nothing contained in the proposal will be deemed to be confidential except those proprietary
items marked as “trade secrets”.
INDEMNITY
Vendor shall indemnify, defend, and hold harmless New Castle County from and against any and
all claims, demands, suits, judgments, costs and expenses asserted by a person or persons,
including agents, employees, or volunteers or vendor, by reason of death or injury to persons, or
loss or damage to property, resulting from operations hereunder, or sustained in or upon the
premises of the County.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 21 of 25
MSDS
If required by State or Federal regulations, the successful vendor must provide the M.S.D.S.
sheets to the Risk Management Division and to the requesting department.
NOTE
It is the intent of New Castle County that minority-owned businesses shall have the maximum
feasible opportunity to participate in the performance of contracts in the capacity of prime
vendor
FUNDING OUT
The continuation of this contract is contingent upon funding appropriated by County Council.
FORM OF PROPOSAL
Please quote prices on the attached pricing page only. Proposal must be signed by an official of
the firm.
DELIVERY
F.O.B. New Castle County
MOT WWTP
810 Old Corbit Road
Odessa, DE 19709
Submittals required to New Castle County within two weeks of receipt of purchase order.
Delivery required within 90 days after approval of submittals. Start-up testing and training will
be coordinated with New Castle County Operations.
DELAWARE LABOR
New Castle County encourages the use of Delaware Labor.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 22 of 25
SUPPLIER DIVERSITY
New Castle County encourages supplier diversity among firms. Please provide
information on your firm’s effort to encourage supplier diversity in your workforce and
in the selection of sub-contractors.
Mandatory Bid Meeting – All perspective vendors interested in bidding will
need to attend a pre-bid meeting on Tuesday, November 23, 2021 at 9:00 a.m.
Please RSVP to Robin Allen ([email protected]) if you plan to
attend, no later than Friday, November 19, 2021.
Please arrive at the MOT WWTP, 810 Old Corbit Road, Odessa, DE 19709
No bids will be accepted from any vendors that do not attend this meeting.
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 23 of 25
FORM OF PROPOSAL SUMMARY
ITEM BID AMOUNT, EACH
UV DISINFECTION
EQUIPMENT INCLUDING
ALL ACCESSORIES AS
SPECIFIED HEREIN
A)
$
LUMP SUM
SPARE PARTS
B)
$
LUMP SUM
INSTALLATION, START UP
TESTING AND TRAINING
SERVICES – 5 DAYS
TOTAL
PRICE PER DAY
$
C)
$
TOTAL 5 DAYS
BID TOTAL
A) + B) + C)
$
*BID PRICING INCLUDE ALL SHIPPING COSTS
EXCEPTIONS TAKEN YES_______ NO ________
If yes, explain in detail
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 24 of 25
Non-Collusion Statement
By signing below, the Vendor certifies they have neither directly nor indirectly, entered
into any agreement, participated in any collusion or otherwise taken any action in
restraint of free competitive bidding in connection with this proposal, and further certifies
that it is not a subcontractor to another Vendor who also submitted a proposal as a
primary Vendor in response to this solicitation.
SIGNATURE PAGE
Name of Company
Address
Telephone No. Fax No.
Signature Federal Tax I.D. No.
Printed Name Email (REQUIRED) Date
How did you hear about this bid? ___________________________________________
NEW CASTLE COUNTY Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
(302) 395-5250
UV DISINFECTION EQUIPMENT
Bid #22-2212
10/15/2021 Bid #22-2212 Page 25 of 25
NEW CASTLE COUNTY, DELAWARE
PROCUREMENT AFFIDAVIT
AUTHORIZED REPRESENTATIVE
I HEREBY AFFIRM THAT:
I am the (title) _____________________, and I am duly authorized to represent
and bind (business) ________________________ (the “Business”), and that I possess the
legal authority to make this Affidavit on behalf of myself and the Business for which I
am acting.
I FURTHER AFFIRM THAT:
Neither I, nor to the best of my knowledge, information, and belief, the Business,
nor any of its officers, directors, partners, members, affiliates, or any of its employees
directly involved in obtaining or performing contracts with public bodies has been
excluded from receiving Federal contracts, certain subcontracts, and certain Federal
financial and non-financial assistance and benefits, pursuant to the provisions of 31
U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency’s
codification of the Common Rule for non-procurement suspension and debarment.
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF
PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND
CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF,
AFTER DILIGENT INQUIRY.
Date: ______________ By:__________________________
Name:
Title: ________________________
(Authorized Representative and Affiant)