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SMI User Entry and Exit Processes

User Entry Exit Process Overview (Supervisor Focused)

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Page 1: User Entry Exit Process Overview (Supervisor Focused)

SMI User Entry and Exit Processes

Page 2: User Entry Exit Process Overview (Supervisor Focused)

The User “Entry” and “Exit” Processes

These processes utilize a combination of standard SMI procedures and the SharePoint contact list in http://InsideSMI

•Helps keep the Contact List current•Acts as a reminder for tasks associated with users entering and exiting the system•Allows for an auditable record for active/inactive system accounts•Enables administrative and technical functions to be completed more efficiently.

http://insidesmi/
Page 3: User Entry Exit Process Overview (Supervisor Focused)

User “Entry” Process OverviewSupervisor/Manager Viewpoint

Grant SMI email and/or Corporate

Accounts

Inventory Equipment

Grant Local Application Accounts;

Setup Equipment

Supervisor/Manager submits a

Payroll Status form

Check the “Equipment Issued” box in SharePoint

Check the “Active Corp Accounts” box in SharePoint

Check the “Active Local Accounts” box in SharePoint

Grant OPS SharePoint Access

Check the “New Employee HR Checklist Completed” box in

SharePoint

Complete Entry Steps

Corp HR Creates a new contact

record in SharePoint

Inventory Notified

Complete Entry Steps

Record appears in the Contact List

Confirmation to Corp HR that user entry is completed

Check the “New Employee Supervisor Checklist Completed”

box in SharePoint

Corp HR Approves Hire

Page 4: User Entry Exit Process Overview (Supervisor Focused)

User “Entry” Process Supervisor/Manager Viewpoint

Supervisor/Manager submits a

Payroll Status Form

Complete Entry Steps

Corp HR Creates a new contact recored in SharePoint

Record appears in the Contact List

Check the “New Employee Supervisor Checklist Completed” box in SharePoint

Corp HR Approves Hire

Page 5: User Entry Exit Process Overview (Supervisor Focused)

User “Entry” Process Supervisor/Manager Viewpoint

Supervisor/Manager submits a Payroll Status

Form

Complete Entry Steps

Corp HR Creates a new contact recored in SharePoint

Record appears in the Contact List

Check the “New Employee Supervisor Checklist Completed” box in SharePoint

Corp HR Approves Hire

Page 6: User Entry Exit Process Overview (Supervisor Focused)

User “Entry” ProcessSupervisor/Manager Viewpoint

Supervisor/Manager submits a Payroll Status

Form

Complete Entry Steps

Corp HR Creates a new contact recored in SharePoint

Record appears in the Contact List

Check the “New Employee Supervisor Checklist Completed”

box in SharePoint

Corp HR Approves Hire

Page 7: User Entry Exit Process Overview (Supervisor Focused)

User “Entry” Process - Continued Supervisor/Manager Viewpoint

Supervisor/Manager submits a Payroll Status

Form

Complete Entry Steps

Corp HR Creates a new contact recored in SharePoint

Record appears in the Contact List

Check the “New Employee Supervisor Checklist Completed”

box in SharePoint

Corp HR Approves Hire

Page 8: User Entry Exit Process Overview (Supervisor Focused)

User “Exit” Process OverviewSupervisor/Manager Viewpoint

Disable SMI email and/or Corporate

Accounts

Inventory Equipment

Disable Local Application Accounts;

Setup Equipment

Supervisor/Manager submits a

Payroll Status form

Check the “Equipment Received” box in SharePoint

Check the “Disable Corp Accounts” box in SharePoint

Check the “Disable Local Accounts” box in SharePoint

Revoke OPS SharePoint Access

Check the “HR Exit Activities Completed” box in SharePoint

Equipment is Recovered; Exit

Tasks Completed

Corp HR edits contact list to "Inactive" and

enters “Last day of employment”

Inventory Notified

Complete Termination Steps

Confirmation to Corp HR that user exit is complete

All

Checked

Page 9: User Entry Exit Process Overview (Supervisor Focused)

User “Exit” ProcessSupervisor/Manager Viewpoint

Supervisor/Manager submits a

Payroll Status Form

Equipment is Recovered & Sent to Inventory Manager

Corp HR edits contact list to "Inactive" and enters “Last

day of employment”

Notification

• The Payroll Status Form is also completed for an Exit process.

• Supervisor is responsible for securing equipment (send to Kerry when appropriate)

• Data is secured as necessary• Standard termination procedures are

carried out

Page 10: User Entry Exit Process Overview (Supervisor Focused)

Take Away Points

• Submit Payroll Status Change Forms within 24 hours of a user entering or exiting the system.

• Email alerts will be coming from [email protected]

• Read the steps in the email. • Always update the Contact List indicating

that you have completed the entry process for a user.

mailto:[email protected]

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