Girl Scouts of Kansas Heartland

2011 Training!

New Cookie

New Packaging

Here’s how the cookie

crumbles

Girls earn $10 in cookie credits for each 30 boxes sold. Girls can use their cookie credits for summer programs fees, council events, council-approved trips, troop trips,

destinations, and to purchase items in the Council Shops. See the Family Guide for complete details.

Cookie Credits

• What’s New?– Cookie Share Patch– Gift Cards– 1,000+ Party

• Place recognition order in SNAP.

• Enter sizes for shirts and Gift Card store.

• Delivered in April.

Recognitions

• Cadettes, Seniors and Ambassadors only

• Due February 8

• Troop earns 5¢ more per box

• Girls will receive: - Theme Patch

- Cookie Credits

- Special event invitations

Opt-Out

1,419,000 Boxes Girl Scouts of Kansas Heartland

Let’s get Goal-ing

Go to www.abcsmartcookies.com and click Girls > CookiEZone > Age Level > My Goals. Girls enter their first name and 5-digit troop number, and then set their goals to have their best Cookie Sale ever. Girls should track their progress and enter the total number of boxes they sold by March 13. By setting and tracking their goals, they will earn a Goal Getter Patch.

Goal Setting

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Friday, January 21 6:30 – 8:30 PMThe Granada Theatre807 Commercial StreetEmporia, Kansas

•Taste new Shout Out! Cookies

•Preview Cookie Recognitions

•Play cookie-themed games

•Make & take home a fun craft

•Learn about the cookie share program, safety tips, setting goals and more!

Who can participate?

Girls Who:

• Are registered Girl Scouts.

• Are current with their financial obligations.

• Have a signed Parent Permission Form.

Parent Permission

• All girls must return a signed form to participate in the Cookie Sale.

• Collect signed forms before distributing Cookie Order Sheet to girls.

• Keep copies of forms.

Selling 101• Girls start on Jan. 22 by taking cookie orders.

• Girls collect the money when they deliver cookies to their customers.

• Girls continue selling after submitting their initial order (Feb. 7) through March 13.

Yes, Daisies can participate in the Girl Scouts’ sweetest tradition — the annual cookie sale.

Daisies: Special Considerations

Safety First!

Safeguarding Girls• Adult supervision, don’t sell after

dark, don’t go into a stranger’s home, buddy system.

Safeguarding Cookies• Store cookies in a clean, dry place.

Away from smoke or car fumes. Dogs love them!

Safeguarding Money •Parents keep track of money and

leaders make deposits frequently.

What’s safe to use on posters, flyers,e-mails, internet, cards, etc.?

Safe UnsafeAdult or girl’s first name Girl’s last nameAdult’s phone number Girl’s phone number Adult’s e-mail address Girl’s e-mail addressTroop’s e-mail address Girl’s home address Troop Number

Safety First!

Cookies and InternetGirls may promote the

cookie sale and take orders via email and text

messaging. Girls 13 years old and older may also use

social networking sites, such as Facebook, MySpace, and Twitter, as long as they have

a parent’s permission and are under adult supervision.

Troop Participation Requirements

Finance Summary for the 2009-10 year Register all girls Troop bank account Sure Check Form to the bank ACH Debit Form Sign Troop Cookie Manager Agreement Troop Cookie Manager attend training

Troop Cookie Manager Agreement

Troop Managers must read and sign before receiving their troop’s materials and cookies.

What’s the Service Unit Cookie Manager’s job?

1. Enter Cookie Delivery Station information into SNAP.

2. Conduct Troop Cookie Managers Meeting and Distribute Troop Materials, if troops did not attend Council Training.

3. Communications to Troops.

4. Review Troop Cookie Orders in SNAP.

5. Receive Cookies and distribute to Troops.

6. Schedule & Conduct Audits with Troops.

7. SU Audits with Regional Offices.

8. Distribute Cookie Recognitions to Troops.

What’s the Troop Cookie Manager’s job?

1. Meet with Parents & Girls.

2. Verify all the girls are registered and update girls in SNAP.

3. Manage the girl’s orders.

4. Manage Cookie Distributions.

5. Coordinate with girls and cupboards to pick-up more cookies and make exchanges.

6. Collect money from girls & deposit into troop’s bank.

7. Audit with Service Unit Manager.

8. Distribute Cookie Recognitions to the girls.

Volunteer Guide• By Grade Level• What’s Inside? - Goal Poster - Flyers - Booth Sign - Activities - and much more!

Find it online atwww.abcsmartcookies.com

Service Unit and Troop Manager Guides

• Key dates

• Instructions

• Forms

•Audit Info

ACH Debit Form

• Due by February 8

• GSKH will begin debiting troop accounts on March 23 for the amount due per signed Troop Balance Summary printed from SNAP.

• If a Troop Manager did not sign a Troop Balance Summary and/or audit, the funds will be debited based on the Troop Balance Summary in SNAP.

Bank Authorization• Authorization for bank to send

NSF checks to Sure Check Brokerage.

• Submit form to bank of your troop account before the Cookie Sale begins.

• Form only needs to be submitted once to the bank.

• Ask your bank what fees (if any) your troop account will incur. If there are fees, contact the Council. We will try to get the fees waived. If the Council is not able to get the fees waived, the troop is responsible for the fees.

Bad CheckRecovery

• Follow procedures to receive reimbursement from GSKH for NFS checks.

• GSKS will only reimburse NFS checks, if a form to send return checks to Sure Check Brokerage was submitted to the bank and processed prior to the start of the current sale.

• The request for reimbursement must be received by GSKH within 30 days of the chargeback to your troop account.

• Only checks made payable to the troop and deposited into the troop account within 30 days from the date the check was written will be reimbursed.

• Do not accept any payments to cover the check from the returned check account holder, after receiving the chargeback notice from the bank.

Recommendations for Taking Checks

• Girls should only take checks from people they know.

• Checks should be made payable to the troop.

• Accept checks only if it has the customer’s name, address, and phone number imprinted on the check.

• Write the customer’s driver’s license number on the check.

• Girls are advised to not take checks over $50.00.

• This applies to checks from parents, too. If a parent wants to write a check over $50.00, troop is advised to ask for a cashiers check.

Receipt Booklets Write a receipt any time product

or money is exchanged!

White receipt copy goes with the product and money. Keep all

receipts for future reference and bring them to your audit.

Girl and Parent

Materials1) Family Guide (available in Spanish)

2) Parent Permission Form (available in Spanish)

3) Cookie Order Sheet

4) Cookie Share Receipts

5) Sticky Notes

6) Money Envelopes

Cookie Order Card

Give the troops a taste

of home!

Cookie Share Program

Participating Agencies:

• McConnell AFB

• Kansas National Guard

• Kansas Food Bank

• Catholic Charities

• Local Food Pantries

Cookie Share Receipts

• Girl gives customer a copy and original to Troop Manager• Enter number of boxes in SNAP. • Council delivers the cookies to the agencies.

Sticky Notes

Girls walking about their neighborhood selling door-to-door and maybe lucky and find a Mystery House. Girls who find a Mystery House will win a $5.00 Council Shop credit and their troop will be entered into a drawing for a Special Troop Party.

Mystery Houses can be found between January 22 and March 13. Only one winner per house.

Mystery Houses to Find

• Orders due by March 25

• Mail or bring in the order and payment to the Girl Scout office

•Other cookie sale items such as the pewter figurines can be purchased through the Council Shops

Cookie Sale Patches

www.abcsmartcookies.com

www.girlscouts.org

kansasgirlscouts.org

Booth Sales

February 24 to March 13

Purpose of Cookie Booth Sales •Sell Cookies•Girls learn new skills by the

experience of selling cookies in a retail environment•Promote Girl Scouts

Who can participate?

•Brownies, Juniors, Cadettes, Seniors and Ambassadors

•Daisies MAY NOT participate

• Individual Girl Members MAY participate

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Booth Sales Agreement

Must be returned to Council before scheduling booths.

Girls & Adults

• Number of Girls: minimum 2, maximum 4

• Number of Adults: 2 One of which needs to be a registered volunteer with completed background check.

Public Relations• Adults & Girls are representing Girl Scouts• Please wear a Girl Scout uniform, vest or sash• Best Manners• Sales Tips

– #1 Sales Tip: Have

FUN and keep it

interesting for the girls.– I’ll be posting more

Sales Tips in SNAP!

Business Relationship Guidelines• Check in with Store Manager at your arrival

• Ask where you are to set-up your booth

• Do not eat or drink at your booth

• Do not interfere with the store’s business activity or customer flow

• No shopping while you’re on booth duty

• No additional siblings, friends or adults at your booth…no cell phone conversations, no texting.

Supply Checklist

• Card Table & two chairs (for adults)

• Posters, Banners, Signs

• Tape, scissors, pen & markers

• Money bag (with bills & quarters)

• Cookie Worksheet

• Permission Slips

• Authorization Forms

• First Aid Kit

• Cookie Sharing Receipts

• Girls & Adults

• Cookies

www.abcsnap.com

If you were a user last year, use the same e-mail and password. All new troops can log on using their troop#@snap.com, with the troop # as their password. Example: 70202@snap.com, password: 70202. Contact me if you have any questions.

Home Page

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Edit Your User Profile

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Update Troop’s Information

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Update Girls in Troop IMPORTANT! Please enter each girl’s name EXACTLY as it is listed on the Registration

List. If a girl’s name is entered differently her cookie credits could be delayed.

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Update Service Unit Information

Please do not change the Service Unit Name.

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Service Unit Managers: Update Delivery Station

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Service Unit Managers: Update Delivery Station (continued)

6: Please update all address and contact information fields

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Initial Cookie Order

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Initial Cookie Order (continued)

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Pop up Window with summary of the order

Review Orders

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POP UP WINDOW

Transfer Cookies

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10. Highlighted fields indicate chosen from and to and show the new package balance.

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Transfer Cookies (continued)

Pop up window

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Manage Order (Transfer Order)

Additional Cookie Shares (after initial order)

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Scheduling Troop Sponsored Booth Sales Locations

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Scheduling Troop Sponsored Booth Sales Locations (continued)

Pop Up Window

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Entering Girl Payments

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Placing a Recognition Order

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Reports

Amount Due to Council

Initial Order, less Cookie Shares.

Cookie Shares

Total transferred to the Troop

Total transferred out of the Troop

Troop Proceeds

Troop Balance Summary Report: Summary of Troop’s orders, transfers, and amount due to Council.

Cookie Shares

Initial order, less Cookie Shares

Booth Sales, girl is not financially responsible for these cookies.

Additional sales, girl is financially responsible for these cookies.

Additional sales

Total amount girl owes

Total boxes girl is credited

Balance girl owes troop

Girl Balance Summary Report: Summary of Girl’s orders, transfers, booth sales, financial transactions, and amount due.

Victoria PartridgeProduct Sales Assistant Manager

vpartridge@gskh.org

(620) 342-4532

(888) 472-3683 Toll Free

Need Help?

Please contact :

THANK YOU!