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Microsoft®
Access®
2010 Training
Create reports for a new database
Course contents
• Overview: The end product
• Lesson: Includes eight sections
• Suggested practice tasks
• Test
• Quick Reference Card
Create reports for a new database
Course goals
• Create basic reports.
• Group and sort the data in a report.
• Add subtotals and other sums to a report.
• Create reports manually and with a wizard.
• Use Layout and Design views to change a
report.
Create reports for a new database
Group and sort data
Create reports for a new database
Grouping and sorting data in a report.
One of the more
powerful things you can
do in a report is group
and sort your data.
For example, if you want
to know which supplier
provided a given set of
computers, then
grouping your assets by
supplier can give you
that information quickly
and easily.
Group and sort data
Create reports for a new database
Grouping and sorting data in a report.
You can group tabular
or stacked reports.
Open your report in
Layout view, and on the
Design tab, in the
Grouping & Totals
group, click Group &
Sort. The
Group, Sort, and Total
pane appears below
your report.
1
2 In the pane, click Add a
group, and then select
the field by which you
want to group your data.
Access groups your data
to reflect your choice.
Group and sort data
Create reports for a new database
Grouping and sorting data in a report.
You can add 10
grouping levels to a
report, and you can sort
each level, if you need
to.
If you want to sort your
data, click Add a
sort, select a field, and
again Layout view shows
you your changes.
3
Suggestions for practice
1. Create a report with the Report tool.
2. Group and sort the report.
3. Add subtotals and grand totals to the report.
4. Use Design view to label your subtotals.
5. Add labels in Layout view.
6. Create a report from scratch.
7. Use the Report Wizard.
Create reports for a new database
Online practice (requires Access 2010)
Test question 1You can add as many as _____ levels of grouping to a report. (Pick one answer.)
Create reports for a new database
1. Seven.
2. Five.
3. Ten.
Test question 1
Create reports for a new database
You can also specify sums, counts, and sort orders for each
group.
You can add as many as _____ levels of grouping to a report.
Answer:
3. Ten.
Test question 2
All reports must contain which of the following? (Pick one answer.)
Create reports for a new database
1. A title section.
2. A date/time section.
3. A detail section.
4. A footnote section.
Test question 2
Create reports for a new database
All reports must have a detail section. They’re
meaningless, otherwise.
All reports must contain which of the following?
Answer:
3. A detail section.
Test question 3You can add controls to a report when working in Design view.(Pick one answer.)
Create reports for a new database
1. True.
2. False.
Test question 3
Create reports for a new database
You can add dates and times, logos, check boxes, and more.
You can add controls to a report when working in Design view.
Answer:
1. True.
Test question 4The important thing to remember when designing reports is: (Pick one answer.)
Create reports for a new database
1. They must be clear and easy to understand.
2. They must contain a date and time.
3. They must group data in some way.
4. They must use all the available report sections.
Test question 4
Create reports for a new database
You can include as few or as many elements as you need to
make the information clear.
The important thing to remember when designing reports is:
Answer:
1. They must be clear and easy to understand.
Quick Reference Card
For a summary of the tasks covered in this course, view the Quick Reference Card.
Create reports for a new database