OPEN BOARD MEETING

Wednesday, March 7, 2012

Held at 6:30 pm in the Board Room

2557 Beverly Street, Duncan, B.C.

AGENDA � � � �� � � � � � � � � �� � � � � � � � � � � �a. Motion to Adopt Agenda

"That the Board of Education adopts the Agenda of the March 7, 2012 Open Board Meeting."� � � � � � � �

a. Minutes of the February 15, 2012 Open Board Meeting"That the Board of Education adopts the minutes of the February 15, 2012 Open Board Meeting."

b. Minutes of the February 27, 2012 Special Open Board Meeting"That the Board of Education adopts the minutes of the February 27, 2012 Special Open Board Meeting."� � � � � � � � � � � � � � � � � � �

a. Small Secondary Schools Task Force Delegation

b. Susan Stacey re District Occupational Therapy Services� � � � � � � � � � � � � � � � �� � � � � � � � � � �a. Action List

b. Working Session on Aboriginal Education

c. Report on 2011 Elections

d. Report on BCPSEA AGM held on January 20 - 21, 2012

e. Motion from the January 25, 2012 Education Committee Meeting"That the Education Committee continue to plan a co-hosted 21st Century Learning Opportunity for parents, SPCs and PACs in May."

f. BCSTA Trustee Academy Report

g. Correspondence from Growing Together Child and Parent Society re Liaison

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Open Board Meeting

March 7, 2012 � � � �2 � 3 � � � � � � 4 5 � 6 �a. Day of Mourning

b. AB Greenwell School Replacement"That the Board of Education SD #79 will build and foster a community effort to support the replacement of AB Greenwell School in Lake Cowichan. This will be initiated by our Board Executive and the trustee liaisons for the three Lake schools in conjunction with all affected community members including but not restricted to PACs and parents, Lake Cowichan Town Council, LCTA and teachers, Area Directors, Principals/Vice Principals, community organizations. This work will begin by April 15th, 2012."

c. Press Release re March 28, 2012 Public Meeting re Budget"That the Board of Education SD #79 send out a press release which contains the following information:

The Estimated Revenue as compared to Estimated Expenditure before adjustments

February 7, 2012 Estimate/Expenditures - $74,006,316..........................Revenue -$71,540,863

Promotion of our Wednesday, March 28, 2012 Public Consultation Meeting, 6:30 pm at Quamichan Middle School including the format of this meeting.

This document to be distributed through all schools, all partner groups and sent to all media before spring break and a reminder sent to families from their schools on the Monday return to class.

Further:

The Wednesday, March 28, 2012 Public Consultation Meeting will be advertised in the usual local papers."

d. Improvements to Somenos Rural Traditional School"That the Board of Education SD #79 supports this request from the Somenos Elementary PAC seeking improvements to their office area viewed as necessary for the wellbeing and safety of their students and staff and forwards their letter along with our recommendation to our Director of Operations for funding consideration in the 2012 Annual Facilities Grant planning process."7 � 8 � � � � � � � � � � � 8 9 : � �7 � � � � � � � � � � �7 � � � ; � � � 5 � � � 6 � � �

a. Ministry February 28th session at Frances Kelsey Secondary School - BC's Education Plan + , - . ' / 0 1 )

Open Board Meeting

March 7, 2012 < = > ?@ A B A C D E F D G E H I J K D E L G M N D Jb. Report on Changes to Organization of Classes@ A O A C D E F D G E H P Q M N D Ja. Student Travel

"That the Board of Education grants approval to the following student trip requests:

REQUEST FOR APPROVAL IN PRINCIPLE 1. Nil

REQUEST FOR FINAL APPROVAL 1. Crofton Elementary School grade 5/6 field trip to Camp Qwanoes in Crofton, June 7, 2012."@ A R A P S D E N T N J G U V H W Q G M N D J

a. Update on Aboriginal EducationX A Y Z Q E Z M G E [ \ ] E Z G ^ W E Z EX A _ A ` Z E ^ D J J Z Ua. Retirement - Ms. Janice Carnell

Ms. Janice Carnell has been employed as a Noon Hour Supervisor and Education Assistant since 1991, firstly with School District 66 (Lake Cowichan) and then with School District 79 (Cowichan Valley). She has worked in a variety of schools, including Palsson Elementary, Lake Cowichan Secondary School, Yount Elementary, Stanley Gordon Elementary, Koksilah Elementary, Khowhemun Elementary, Mt. Prevost Middle School, Drinkwater Elementary, Cowichan Secondary School, AB Greenwell Elementary and Honeymoon Bay Elementary. Ms. Carnell's retirement is effective September 1, 2012.X A B A C D E F D G E H I J K D E L G M N D JX A O A C D E F D G E H P Q M N D J

a. Capital Bylaw No. 116363 - Replace Bus Numbers 3233-34, 7791-92 (4 - 84 Passenger)"That the Board of Education gives first reading of Capital Bylaw No. 116363 -Replace Bus Numbers 3233-34, 7791-92 (4 - 84 Passenger)."

"That the Board of Education gives second reading of Capital Bylaw No. 116363 - Replace Bus Numbers 3233-34, 7791-92 (4 - 84 Passenger)."

"That the Board of Education consider three readings of Capital Bylaw No. 116363 - Replace Bus Numbers 3233-34, 7791-92 (4 - 84 Passenger) at this Board meeting."

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Open Board Meeting

March 7, 2012 < = > ?X A O A C D E F D G E H P Q M N D J"That the Board of Education gives third and final reading to Capital Bylaw No. 116363 - Replace Bus Numbers 3233-34, 7791-92 (4 - 84 Passenger)."

b. Cowichan Secondary School Project Identification Report Recommendation"That the Board of Education awards the contract to complete the Cowichan Secondary School Project Identification Report to Graham Hoffart Mathiasen Architects for a sum not to exceed $88,100.00 plus taxes."_ m A n D L L N M M Z Z ^ G J H o W M ^ N H Z o E T G J N p G M N D J ^

a. Report from February 21, 2012 Operations Committee Meeting"That the Daycare Rental Review information be referred to the Budget Committee."

b. Minutes of the January 17, 2012 Operations Committee Meeting"That the Board of Education receives the minutes of the January 17, 2012 Operations Committee meeting."

c. MInutes of the January 23, 2012 Finance Committee Meeting"That the Board of Education receives the minutes of the January 23, 2012 Finance Committee Meeting."

d. Minutes of the January 17, 2012 Health & Safety Committee Meeting"That the Board of Education receives the minutes of the January 17, 2012 Health & Safety Committee Meeting."

e. Report from the BCSTA Provincial Council Meeting

f. Minutes of the January 25, 2012 Education Committee Meeting"That the Board of Education receives the minutes of the January 25, 2012 Education Committee Meeting."

g. Report from the February 22, 2012 Education Committee Meeting"That the Education Committee recommend to the Board that a procedure to examine and determine program reasons for transitions between Secondary Schools be developed."

"That the Education Committee recommend to the Board that the co-hosted forum on 21st Century Learning be postponed to the Fall."

h. Report from the February 23, 2012 DPAC Meeting_ _ A q r Q D L N J T s Z Z M N J T ^ G J H V t Z J M ^a. Schedule of upcoming meetings and events_ B A n D E E Z ^ r D J H Z J Q Z K D E F D G E H P Q M N D Ja. Correspondence from Cowichan Valley Schools Heritage Society re Signs

b. Correspondene from Edith Loring-Kuhanga, SD61 Trustee, re Bill 22 Education Improvement Act

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Open Board Meeting

March 7, 2012 z { | }~ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �c. Correspondence from Mary Radonic re Education Funding~ � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

"That the Board of Education receive and file the following correspondence:

a. Correspondence from BC Retired Teachers' Association re Volunteering Survey Results

b. Correspondence from SD20 re Funding Formula

c. Correspondence from SD20 re Special Needs Funding

d. Correspondence from SD29 VDSC re Pink Shirt Day

e. Correspondence from SD39 VDSC re Press Conference

f. Correspondence from SD41 re Anti-Bullying Policy

g. Correspondence from It's Cool to be Fit Inc. re National Day or Awareness Week

h. Correspondence from Palsson PAC to Minister Abbott re Replacement of AB Greenwell

i. Correspondence from SD61 re Class Organization Fund

j. Correspondence from Municipality of North Cowichan re Student Pedestrian Safety

k. Correspondence from LCSS Students re Bill 22

l. Correspondence from SD10 re Letter to Minister of Education~ � � � � � � � � � � � � �~ � � � � � � � � � � � � � � � �~ � � � � � � � � � � � � �a. Motion to Adjourn

"That there being no further business, the meeting be adjourned."

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