AIESEC IndonesiaoGCDP Structures

for Summer

Exchange Fair

Exchange Fair: Structure

Exchange Fair and Raising OC Team

OCP

OC Exchange Fair Marketing/PR

OC Exchange Fair Talent Management

(Selection)

OC Exchange Fair Event Management/

Logistics x 3

OC Exchange Fair Finance

Details for the team:

Duration: 10 January - 30 April

Commitment Required: 7-10 hours per week

Expected Development: Project Management, Team Management, Good opportunity to prepare for EB etc.

Maximum 7 in the team, Suggested structure is shown.

Special L&D Needs:1.Need to understand the product 2.Understanding of GCM for selection3.OGX Process4.OGX timeline5.Project Management6.Time Management7.Self Efficiency

Note: Each exchange fair and raising team can be used for each exchange fair. If you have more than one exchange fair running in more than one university - you may have more than one team.

Exchange Fair: JDOC Exchange Fair Marketing/PR

Name of Role: OC Exchange Fair Marketing and CommunicationsDuration:Time CommitmentDescription

Responsibilities

KPIs

Accountable to:CooperationsCompetencies Required

Competencies Developed

Learning and Development Needs

10 January - 30 April10 Hours per weekThis individual is in charge of the campaigns, main designs and strategies of the Marketing and positioning of the the oGCDP product to the outlined targets and markets.1. To generate innovative ideas for the delivery of marketing

campaigns and product provided by MCVP MAC/COMM2. Develop marketing strategy to deliver product to proposed

segments3. Oversee implementation of marketing strategies4. Certify and Design campaign materials - in coordination with

MCVP MARK and branding guidelines1, # of RaisesConversion of Event Attendance/Application etc. to RA# of forms sold# of people engaged with AIESEC (# of EWA)The OCPLCVP MAC, MCVP MAC, OCPEntrepreneurial Outlook:

Comes up with innovative ideas to increase the performance of MAC in Exchange FairWorks to achieve the goals, despite challengesLooks at environment for opportunities and challenges to improve performanceEntrepreneurial Outlook:

See Above

Social Responsibility:Accept responsibility for outcomesMake decisions keeping in mind long-term outcomes such as RA-MA-RE timeline and branding on campusDemonstrate personal commitment to task1. GCM: Entrepreneurial Outlook2. GCM: Social Responsibility3. Marketing Strategy4. Branding Guidelines5. AIESEC Indonesia National Off-Peak and Summer Strategy6. Time Management 7. Project Management8. Team Management9. Resilience

Name of Role: OC Exchange Fair Talent ManagementDuration:Time CommitmentDescription

Responsibilities

KPIs

Accountable to:CooperationsCompetencies Required

Competencies Developed

Learning and Development Needs

10 January - 30 April10 Hours per weekThis individual is in charge of the EP recruitment process and to track the Exchange Fair team on HR capacity.1. To ensure GCM is strictly adhered to throughout the EP

recruitment process through the appropriate HR policies and learning and development needs.

2. To oversee EP recruitment process3. To ensure marketing campaigns and messaging attracts and

reflects the GCM characteristics for EPs4. To support the HR capacity of the Exchange Fair team - ensuring

the learning and development needs of the team etc.5. To deliver trainings and development to the team and other

stakeholders (eg. members selling oGCDP)1. Conversion rate of Applications to pass Interviews2. Number of trainings held3. Satisfaction of EF team with experience4. Satisfaction of TMP with EF training1. Length of EP Recruitment Process2. Overall conversion of sign ups for offline marketing to RAThe OCPLCVP TM, MCVP TMProactive Learning

Able to support the development of othersFacilitation SkillsEntrepreneurial Outlook:

Look at challenges and overcomeAble to scan the environment, look at inconsistencies and areas of improvement

Emotional Intelligence

Walk the TalkEstablishes good interpersonal skills to assist achievement of KPIs and JDAbility to empathize and understand the team and their needs1. GCM: Entrepreneurial Outlook2. GCM: Emotional Intelligence3. Facilitation Skills4. Team Management5. Analysis of Data6. Critical Thinking

OC Exchange Fair Talent Management (Selection)

Exchange Fair: JDName of Role: OC Exchange Fair Event Management/LogisticsDuration:Time CommitmentDescription

Responsibilities

KPIs

Accountable to:CooperationsCompetencies Required

Competencies Developed

Learning and Development Needs

10 January - 30 April10 Hours per weekThis individual contributes to the planning, tracking, execution and tools for the recruitment process. 1. Tracking and following up Recruitment planning, activities and

results2. Ahead thinking of logistic problems and challenges3. Run events as part of the Exchange Fair4. Manage resources and people for successful execution of events5. University Relations1, # of RaisesConversion of Event Attendance/Application etc. to RA# of forms sold# of people engaged with AIESEC (# of EWA)% of plan completed on timeThe OCPLCVP oGCDP, MAC, MCVP MAC, oGCDPSocial Responsibility:

1.Personal accountability for the goals and KPIs outlined in the JDSelf Efficiency and Time Management Identifies and acts keeping in mind the bigger picture, the project and the various stakeholders involved.Social Responsibility:See Above

Entrepreneurial Outlook

Scans environment for opportunities to improve, increase performance etc.Thinks ahead for the projectInnovation and project management1. GCM: Entrepreneurial Outlook2. GCM: Social Responsibility3. AIESEC Indonesia National Off-Peak and Summer Strategy4. Time Management 5. Project Management6. Resource and Risk Management

OC Exchange Fair Event Management/Logistics x 3 OC Exchange Fair Finance

Name of Role: OC Exchange Fair FinanceDuration:Time CommitmentDescription

Responsibilities

KPIs

Accountable to:CooperationsCompetencies Required

Competencies Developed

Learning and Development Needs

10 January - 30 April10 Hours per weekThis individual contributes to the Exchange Fair through management and tracking of the budget and ensuring financial sustainability throughout the project1. Development and tracking of the budget through the Exchange

Fair execution2. Develop appropriate financial tools to ensure the project

optimization3. Evaluate each event/Exchange Fairs MOS and ROI, create reports

outlining financial viability of each project and how it can be improved.

4. Cash Flow Management5. Monitor sponsorship1. Profit made from Exchange Fair2. Budget vs. ActualsThe OCPLCVP FN, MCVP FNSocial Responsibility:

1.Personal accountability for the goals and KPIs outlined in the JDSelf Efficiency and Time Management Identifies and acts keeping in mind the bigger picture, the project and the various stakeholders involved.Social Responsibility:See Above

Entrepreneurial Outlook

Scans environment for opportunities to improve, increase performance etc.Thinks ahead for the projectInnovation about financial tool management1. GCM: Entrepreneurial Outlook2. GCM: Social Responsibility3. Financial Systems4. Time Management 5. Project Management6. Resource and Risk Management

Exchange Fair: TimelineKey Activities January February March April May June

RaisingMatchingRealisation

Matching & Realisation

Cluster 2: Structure

EP Manager -region/country

EP Manager - Country Partner

EP Manager - Country Partner

EP Manager - Country Partner

EP Manager - Country Partner

EP Manager - Country Partner

EP Manager - Country Partner

Matching Team

OCP/MB/TL

Details for the team:

Duration: March - June

Maximum 7 in the team, Suggested structure is shown.

Special L&D Needs:1.Understand the country

partners 2.Capable of Supply and

Demand Analysis3.Relationship building with

EPs

EP Managers can manage between 5-10 EPs.

Cluster 2: JDEP Manager TMP

These structures will enable more

efficient and effective oGCDP in AIESEC

INDONESIA

Providing better experiences for your members and more

experiences for EPs.

2015

If you have any questions please email:

MCVP TM: christina.kelman@aiesec.netMCVP oGCDP: ignatius.rieza@aiesec.net