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1
An Event Proposal:
Wedding Anniversary
Theme:
50th Wedding
Anniversary
Presented to:
Prof. Ahlee Genova
Presented by:
Christian M. Magallanes
III-COM
August 18, 2016
A.Y. 2016-2017
(Organizer)
2
Estrella cor. Amapola Sts.,
Rockwell Center
1200 Makati City
Manila, Philippines
Tel No.: (+62) 899-1234
Cell No.: (+63) 912-345-6789
E-mail : [email protected]
Website: www.thechristianmontierde-magallanescompany
August 18, 2016
Mr. Luke A. Chan
Manager
Bella Ibarra Garden and Hotel
Quezon Avenue,
Quezon City, Manila, Philippines
Dear Mr. Chan:
This letter is to inform you that our company, The Christian Montierde-Magallanes
Company, intent to submit a proposal for your Garden and Hotel. We would to use as the venue
for the reception of the Golden Wedding Anniversary, that will make our clients have warm
memories. The proposal will guide you about the background of our company and the service we
can offered.
Our company is looking forward to work with you. You can reach me any time.
Thank you very much.
Sincerely yours,
MR. CHRISTIAN MONTIERDE-MAGALLANES
Event Manager
3
VISION
The Christian Montierde-Magallanes Company is envisioned to be the biggest Wedding
Anniversary Company in Asia with the aim passage. The company will offer you a luxurious,
affordable and memorable event on being together with your partner.
MISSION
The Christian Montierde-Magallanes Company is the Asia‟s Wedding Anniversaryoutlet a
luxurious, affordable and memorable service can satisfy your celebration on being together with
your partner in the century.
OBJECTIVES
The Christian Montierde-Magallanes Companyis an arrangement to change the Asia‟s
Wedding Anniversary celebration place with the original of its kind concept.
4
COMPANY PROFILE
The Christian Montierde-Magallanes Company is a popular Wedding Anniversary Company
where provide guidance in a luxurious, affordable and memorable celebration of being together
of the couples. The Christian Montierde-MagallanesCompany is owned by Mr. Christian
Montierde-Magallanes, the CEO and the same time the Manager. The Christian Montierde-
Magallanes was built on August 12, 2016. The company is part of the biggest Wedding
Anniversary Company in Asia and it is similar to turning the couple to celebrate their
anniversary with the company. The company also offers different way of service regarding on
the theme that you provide and also it is connected in the distinct area of the country.
CAPABILITY STATEMENT
The Christian Montierde-Magallanes Company provides excellent customer service and
world-class wedding anniversary to provide couples‟ luxurious, affordable and memorable event
on being together.
5
INTRODUCTION
Wedding Anniversary events celebrate important milestone in a couple‟s life together, and
provide an opportunity for friends and relatives to join in celebrating that milestone. While most
anniversary events occur at milestone interval such as 10 years, 25 years, or 50 years, any
anniversary can be a celebration.
For many couples, the anniversary celebration includes a renewal of vows. This is may be quite
similar to an actual Wedding, with all the same detailed facets to coordinates Flowers, Décor,
Music and photography, as well as details of the reception.
Almost all wedding anniversary events include a reception. They are commonly held in an “open
house” format where guest come and go during the specified time frame usually a weekend mid-
afternoon. A small event may be located at the couple‟s home; if many guest are expected,
another Venue may be chosen, such as a church fellowship hall, community center or
commercial venues, such as a Hotel.
Once again, Refreshments and Food are a central aspect of the festivities. Food may be provided
by the family, friends an outside caterer, or the catering staff of the venue.
6
Secretariat
Event Director
Responsible for managing events and ensuring deadlines and budgets are adhered to and
directs coordination of activities to prepare for the day of the event.
PRIMARY RESPONSIBILITIES
Manage staff responsible for event coordination activities.
Coordinates details of event such as conferences, weddings, birthdays, anniversaries,
charity events, surprise parties, trade shows, sales meetings, business meetings,
employee appreciation events and virtual events.
Hire, train, and educate staff on proper event procedures.
Calculate budgets and adjust when necessary etc.
Project Manager
Project managers ensure the project is completed on time and within budget, that the
project‟s objectives are met and that everyone else is doing their job properly. Projects are
usually separate to usual day-today business activities and require a group of people to work
together to achieve a set of specific objectives. Project managers oversee the project to ensure the
desired result is achieved, the most efficient resources are used and the different interests
involved are satisfied.
TYPICAL RESPONSIBILITIES INCLUDE:
Agreeing project objectives
Representing the client‟s or organization‟s interests
Providing advice on the management of projects
Organizing the various professional people working on a project
Carrying out risk assessment
7
Program Coordinator
Program coordinator provides departmental support for member services including
application processing; posting and processing of due payments and high quality customer
service and information to organization members; and serves as liaison with the finance and
information services departments to ensure departmental accuracy and streamlined processes.
ESSENTIAL FUNCTIONS:
Provide necessary back up for the entering of the new member applications and verify
that all information is accurate.
Notify applicants of any additional information needed in a timely manner as necessary.
Batch and process applications
Provide accurate and quality customer service and information for all inquiries via phone,
fax, mail, or e-mail, etc.
Venue Coordinator
DUTIES:
Identifying requirements for suitable venue
Coordinating the selection of a suitable venue including ensuring that the venue meets
essential requirements.
Coordinating communications with the venue and reporting back to the board.
Checking that necessary administration in relation to the venue is carried out (including
booking, contractual arrangements and payment)
Keeping records of information related to the venue, etc.
Equipment Coordinator
To assist in planning, organizing and coordinating the County‟s sound equipment
maintenance programs; to lead, oversee and coordinate assigned personnel performing
maintenance and repair work on vehicles and equipment; and to do other work as required.
8
TYPICAL TASKS:
Coordinates a regular vehicle and/or equipment maintenance program and establishes
repair priorities.
Assists in preparing the section budget and annual work program, including time and cost
estimates and detailed material specifications; makes recommendations on the purchase,
allocation and disposal of motor pool and other vehicles, machinery, equipment, parts
and supplies.
Assists in the diagnosis of problems and evaluation of necessary repairs; authorizes use
of replacement parts and materials; plans and schedules training on new and specialized
maintenance and repair techniques; assists in obtaining collision/repair estimates for
insurance purposes, etc.
Promotions Coordinator
A promotion coordinator focuses on getting the word out about her company‟s latest or
ongoing products and services. She puts a positive spin on what her company was to offer,
highlighting its best attributes to potential advertisers and customers. She also analyzes trends
and assists in setting prices, paying close attention to what the competition is doing. In some
cases, promotion coordinators handle public relations tasks, writing and distributing press
releases, setting up interviews of key company personnel and enhancing the company‟s overall
image.
Coordinate sales force promotions stimulating performance and produce incrementally.
Assist in development and implementation process for sales force promotions.
Develop support materials like brochures, flyers, scripts, videos, and field
communication.
Research among sales force and competitors‟ promotional activities.
Provide project status updates to Promotions Director, etc.
Officials Coordinator
The Officials Coordinator is responsible for the resource planning, recruiting, selection,
training, and recognition of the officials hired in an event.
RESPONSIBILITIES AND DUTIES:
Assess the human resource needs for the event for general running and special events.
9
Recruit and recommend the appointment of volunteers to roles that suit them.
Organize the orientation and the synchronization of the program with the hired officials.
Identify and organize the training and education opportunities for the hired officials.
Hospitality Coordinator
Hospitality coordinators are usually of one the three following types: event coordinators,
conference and banqueting coordinators, and corporate hospitality coordinators. Corporate
hospitality coordinators form the major chunk of hospitality coordinators. They look after groups
of corporate visitors at events, exhibitions, conferences, or meetings. Their duties and
responsibilities include: preparing hospitality rooms for visitors; ordering and stocking supplies;
meeting guests and ensuring that all needs are met; cleaning rooms; supervising helpers in
hospitality; assigning rooms for upcoming guests; administering funds for ordering supplies; and
ensuring the Base Director has an up-to-date list of upcoming visitors.
Hospitality coordinators perform a host of duties which include (may include):
Helping to plan programs and venues.
Overseeing the management of visitors‟ accommodation and travel arrangements
Selecting speakers and briefing them on the day
Advising on and coordinating audiovisual service.
Merchandising Coordinator
A Merchandising Coordinator is responsible for the supply and promotion of products
needed in the event. You make certain that consumers have a wide range of carefully presented
and up-to-date merchandise to choose from. To be successful as a Merchandise Coordinator, you
must have extensive knowledge of the products you are selling, and a great understanding of
your customer base, so you can provide the commodities that will keep the register going.
Merchandising duties are:
Coordinating with the sales team
Planning, organizing, and finalizing giveaways
Follow up from the suppliers
Preparing and managing budgets
10
p r o g r a mm e
Part I: Renewal of Vows
I. Prelude
II. Seating of Grandparents and Mothers
III. Processional
IV. Greetings
V. Declaration of Intent
VI. Prayer
VII. Unity Candle
VIII. Scriptures Reading
IX. Exchanging of Vows and Rings
X. Prayer
XI. Pronouncement and Benediction
XII. Presentation of Husband and Wife
XIII. Recessional
Part II: Reception
I. Blessing of the Food
II. Dinner (Song: Grow old with You)
III. Special Number
IV. Couple’s Speech
V. Home sweet home
VI.
11
COLLATERALS (Venue)
PACKAGE A : For Catholic Couple Php 330,000.00
CHURCH DETAILS
-ideal set-up for aisle walk-away
- petals scattered on the carpet: yellow and white petals
Sample bouquet (preferably yellow and white)
RECEPTION DETAILS
1. l
a
n
Half arches will be used for the
walkway. Dangling crystal (preferably
gold or at least dipped in gold glitter;
again it must sparkle gold) will be
added at the half-arch.
Inside the reception area, a dance
floor will be installed. On top of it
will be the following design
For the wall post, I prefer this design.
But include some flowers as well.
Centerpiece table are preferably like this.
With dangling crystals/ gold beads again.
To holds the
drapes, I want
potted flowers
holding the
bottom part to
the
inside,flower
and pot again
are designed
according to
the theme and
motif.
12
PACKAGE B: For Non-Catholic Couple Php 330,000.00
GARDEN DETAILS
-ideal set-up for aisle walk-away
- petals scattered on the carpet: yellow and white petals
Sample bouquet (preferably yellow and white)
RECEPTION DETAILS
Outside the Venue
Couple‟s Set and Design Couples Table with the Guest
Reception Area
For the wall post, I prefer this design.
But include some flowers as well
Table Setting Arrangement
13
Food Catering
Packages A: Golden Cape Catering Menu Php 105,000.00
Grilled Beef Tenderloin
(Cooked on the spot)
Barbeque Baby Back Ribs
Chicken Pastel with
Golden Crust
Broccoli with Sea Asparagus Deep Fried Sea Bass with
Teriyaki Glaza
Grilled Prawns
(Cooked on the spot)
Cha Miswa or Noodles
Steamed Jasmine Rice
Assorted Mini Pastries
Red Ice Tea/Soda
14
Package B: Hizon Catering Menu Php 104,000.00
Kansas Style Braised Pork
Barbecue
Stew Chicken in Red Wine
Sauce
Pan Seared Fish Fillet
Lemon Dill Sauce
Buttered Vegetable
Steamed Rice
Pasta Primavera
Peach Egg Tart Baked Egg
Custard on a thin pastry crust
topped with peaches
Iced Tea and Soda (
refillable )
15
Cakes
Packages A: PHP 5,000.00
Packages B: PHP 4,500.00
16
COST ESTIMATED
a. Venue Php 300,000.00
Event Coordination
a. On the day event coordination from ingress and egress. Ingress
is 2-3 hours before the events and egress is 1-2 hours after the
event.
b. Attends meetings with personnel and clients 4-timesbefore the
events for planning and proper endorsements from clients.
c. Coordinates with suppliers.
d. Provides scripts of programme for the event.
e. Provide and trains ushers and usherettes for the event. We c
can provide 5 usherettes for 100-150 paxguest.
f. Handles registration and tables arrangements as per Clients
preference.
g. Reminds guests before the wedding. List of guest should be
given 2 weeks before the event.
h. Supervise all the suppliers, performers ushers, hosts for the
event.
i. Provide cue for the host.
j. Supervise the designers for h venue.
k. Manage the church/ garden and reception ceremonies.
Php 75,000.00
(Discounted)
Photography and Videography
Photography
a. AVP Creation
b. Creation of a 5 minutes AVP that contains couples memorable
moments.
c. Printed Wedding Album with 20-30 best shots.
Videography
a. Professional video coverage of the entire event.
b. Video lighting and audio equipment.
c. Provide you a DVD (edited and raw).
Php 50,000.00
Dance Floor Rental
a. 10ft x25ft dance floor panels 10 pieces
b. Delivery charge
Php 30,000.00
Lights and Sounds System Set-Up
a. 2 units SRX Dual Speakers
b. 4 Units EVPX/M-Audio Monitor Speakers
c. 2 units Kevier Power Amplifiers
d. 1 unit Delta Dual Equalizer
Php 25,000.00
17
e. 1 unit Zoom Studio Effects Processor
f. 4 units XM8500 Microphones
g. 2 units Shure Wireless Microphones
h. 12 units PAR-LED stage Lights
i. 1 units 575 Follow spotlights
j. 1 unit DMX controller
k. 2 units Tower Light Stands
Flower and Interior Décor
Entourage
a. Bride- orange Calla Lilies, Orange and Yellow Holland variety
Roses, with White Dendrobium Orchids Cascading Bouquet
wrapped in Satin with Crystals.
b. Female Principal Sponsors (5) – Orange Asiatic Lilies, Orange
Holland Variety Roses, White Lisianthus, Gren Cactus Roses,
Orange Alstroemerias and lube Roses Handled Bouquet.
Php 12,000.00
Ceremony
Entrance Arrangement
a. Arch will have yellow, white and orange flowers such as
Holland variety Roses, Carnations Alstroemerias, Dendrobium
Orchids with vines.
b. There will be Gold Organza in the middle Dropping to the
sides
c. The fabric will be continuously wrap the arch.
Aisle Arrangement
a. 8 gold in cans with White Holland Variety Roses
b. 6 Golds Candelabras without Glasses with Orange Holland
Variety Roses and White Dendrobium Orchids
c. Gold Tulle bows will be tied in pews (sequence: 1st row-with
Tulle and 2nd
row without tulle.
Alar Arrangement
a. 2 pedestal Arrangement made of Holland Variety Roses,
Carnations. Alstroemerias and Dendrobium Orchids.
b. 2 candle Holder Decorations
Php 30,000.00
Reception
Aisle
a. 6 sets of half archers with hanging gold beads and tear drop
crystals in the ends and flowers on top such as white Holland
variety roses.
b. White voile entrance curtain type
c. Red carpet
Php 30,000.00
18
Draperies and Urn vase Arrangements
a. Alternate of bright yellow and white Geena around the vicinity
b. 12 Urn Vases with Flowers such as Holland variety Roses,
Carnations Alstroemerias, green cotton balls, etc.
c. For ceiling, Olympic Draperies made of White Geena with
hanging white lanterns n the middle.
Php 30,000.00
Walls Posts
a. 8 pcs. Of Gold Fans with “50” and Gold Ribbons and Floral
Sprays
Php 8,000.00
Bride and Groom Table and Backdrop
b. Back wall with white frosted organza curtain.
c. Floral spray in the Middle of draped gold fabric.
d. Number 50 around 3ft. this will be in glittery gold.
e. Couch
f. 2 pillars with flower on top.
Php 15,000.00
15 Guest Table Arrangements
a. Tall glass vases with flowers such as Holland Variety Roses
carnations. Alstroemerias, rice flower, Dendrobium orchids,
green cotton ball etc.
b. Hanging gold beads
c. Mirror
d. Votive candles
Php 25,000.00
B. Catering 700 per person ( 150 pax)
a. Grilled Beef Tenderloin
(Cooked on the spot)
b. Barbeque Baby Back Ribs
c. Chicken Pastel with Golden Crust
d. Broccoli with Sea Asparagus
e. Deep Fried Sea Bass with Teriyaki Glaze
f. Grilled Prawns
(Cooked on the spot)
g. Cha Miswa or Noodles
h. Steamed Jasmine Rice
i. Assorted Mini Pastries
j. Red Ice Tea/Soda
Php 105,000.00
C. Cakes
a. 5 layered cakes
Php 5,000.00
Free
a. Cake Table Decoration
b. Dessert Table Decoration
19
TOTAL SUMMARY
Total Php 440,000.00
12% VAT 52,800.00
Grand Total Php 387,200.00
20
Event Map
Packages A: The Manila Cathedral and Casa Manila Pasio
The Manila Cathedral informally known
as Manila Cathedral, is a Roman
Catholic basilicalocated in Manila, Philippines,
dedicated to the Blessed Virgin Mary as Our Lady
of the Immaculate Conception, the
PrincipalPatroness of the Philippines. The cathedral
serves as the see of the Archbishop of Manila.
Located at Plaza de Roma in the Intramuros district of the City of Manila, the cathedral was
originally a parish church owned and governed by the Archdiocese of Mexico in 1571, until it
became a separate diocese on 6 February 1579 upon the issuance of thepapal
bull, IlliusFultiPraesido by Pope Gregory XIII.The cathedral was damaged and destroyed
several times since the original structure was built in 1581 while the eighth and current instance
of the cathedral was finally completed in 1958.
Tourist Spot near the Vicinity of the Area
The BahayTsinoy is a museum located in the
Intramuros section of Manila. Housed within
the Kaisa-Angelo King Heritage Center
building, the museum documents the history,
lives and contributions of the Chinese in the
Philippine life and history.
21
Casa Manila Patio
Casa Manila is a museum
in Intramuros depicting colonial lifestyle
during Spanish colonization of the
Philippines.
The museum is the imposing stone-and-wood
structure c. 1850, one of the grand houses in
Barrio San Luis (one of the four original
villages of Intramuros) is located across
historic San Agustin church and bounded by Calle Real, General Luna, Cabildo and Urdaneta streets. The
other two are the Los Hidalgos, c. 1650 and Cuyugan Mansion, c. 1890
Fort Santiago
Fort Santiago is a citadel first built by Spanish
conquistador, Miguel López de Legazpi for the
new established city of Manila in the
Philippines. The defense fortress is part of the
structures of the walled city of Manila
referred to as Intramuros.
22
Package B: Bella Ibarra Garden and Bella Ibarra Hotel
Tourist Spot near the Vicinity of the Area
Eton Centris
Eton Centris was announced in October 2008 as Eton's
second major mixed-use development township project,
after the 1,000 hectares (2,500 acres) Eton City in Santa
Rosa, Laguna. In total, the development was planned to
have seven office buildings and ten high-end residential
condominiums. Eton developed Centris Station and
Centris Walk simultaneously with two other
projects: Eton Corinthian (also in Quezon City)
and Green Podium (near De La Salle University); the expected total annual revenue from the
three projects was PHP300 million, with a projected 60 to 70% occupancy rate at opening.
ABS-CBN Tower
The ABS-CBN Broadcasting Center in Diliman, Quezon City,
the Philippines is the main headquarters ofABS-CBN
Corporation and its subsidiaries. It consists of a triangular compound
with an area of approximately 44,000 square meters.[1]
It was
originally built in 1968 and was then the most advanced broadcast
facility in Asia until March 1973 when NHK Broadcasting
Center in Japan was formally opened. Today it is now the country's
largest and most technologically advanced broadcast facility,
capable of broadcasting multiple and simultaneous live SD or HD
audio-video feeds to any parts of the world and vice versa.
23
MEMORANDUM OF AGREEMENT
This contract is made effective as of ____________________, by and between The
Christian Montierde-Magallanes Company and Partners to Mr. & Mrs.
_______________________, following of our meeting last _______________, during which we
discussed your employee engagement and our professional‟s roles in helping you plan it.
It is our understanding that you will retain us as Professional Event Consultant and Employee
Engagement Coordinators for your employee engagement scheduled on _________________.
Description of Services as consultant includes:
At least 4 consultations with you via telephone/email
Assistance in budget determination and breakdown as needed
Discussion of theme
Up to 12 hours of professionals in-person consultation time throughout the planning
process.
As the client, you will rely on us to work as many hours as maybe reasonably necessary to fulfill
our obligations under this agreement.
Conditions
I understand that our role will be that of advisor and coordinator. You will make the
actual selections of service providers and I will implement those selections.
You will make payments as follows (On Cash Basis Only):
First Payment: After signing of Contract or Letter of Agreement; Down payment
of 15%
Second Payment: A day or two before the planning and preparing stage starts;
80% of the remainder
Final Payment: A week or two before the day of the event day; remaining
balance.
It is also your responsibility to notify me of any changes in a timely manner. I shall not
be held liable for any changes made by you or your selected service provider.
We will use our professionals judgment when taking action in regard to changes,
weather, tardiness, non-performance, etc. Based on the situation, time limitations and/or
your wishes.
In the event a venue coordinator is on site. We will work with you and the coordinator as
needed.
24
Pricing and Payment Terms
The cost of the event management services provided by the CONTRACTOR: AS
ABOVE STATED THE FOLLOWING BREAKDOWN.CLIENT will make payments as
follows:
A non – refundable down payment upon acceptance of this agreement.
First Payment : After signing of Contract or Letter of Agreement; Down payment of
15%
Second Payment : A day or two before the planning and preparing stage starts;
80% of the remainder
Final Payment : A week or two before the day of the event day; remaining balance.
Term/Termination
This agreement will terminate automatically upon completion of the services required by
this letter of agreement.
Change/Cancellation
Any changes made to this letter of agreement must be made in writing and signed by all
parties. You may not cancel this agreement, in writing, for any reason. If the event is cancelled,
refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-
of-pocket expenses. If you cancel less than 10 days before the event –there will be no refund. If
the event is not cancelled, there will be no refund.
Acts of God
If an act of God, such as fire, flood, earthquake or other natural calamity shall cause you
to cancel your event; I will require payment only for the time actually spent planning your event.
If your understanding parallel mine, please sign one copy of this letter and return it to me
along with your payment of 15% to the chosen package.
I wish you all the happiness and look forward to working with you to make your event the most
enjoyable and memorable say of your life.
____________________
Event Planner‟s signature
Accepted:
Client‟s signature: __________________________
Date:
25
APPENDIX
26
CHRISTIAN M. MAGALLANES
Estrella St. cor. Amapola St.
Brgy. Guadalupe Viejo, 1200 Makati City
: (+63) 916-945-1326
Email Address: [email protected]
CAREER OBJECTIVE
I want to succeed in a stimulating and challenging Office environment, building the success in
the company while I experience advancement opportunity in the field of my specialization.
EDUCATIONAL ATTAINMENT
Tertiary Bachelor of Science in Office Management 2016 - Present
University of Makati
J.P. Rizal Ext. West Rembo, Makati City
Secondary University of Makati 2012 – 2014
Senior High School
Information Technology
Barobaybay Academy Mission School 2008-2012
Brgy. Barobaybay, Lavezares, Northern Samar
Primary Bani Elementary School 2000-2006
Brgy. Bani, Lavezares, Northern Samar
SEMINARS ATTENDED
Educators’ Training Seminar:Positive Education in the Philippines: “Educating for
Academic Success and for Well-being Program” Rizal- Marikina City
April 4-8, 2016
Work Ethics: Theme “Proper Decorum: Redefine the Process of Moving Forward”
University of Makati
March 10, 2015
Leadership Development: Theme “Teamwork and Confidence: Crossing Beyond Potential
Boundaries”
University of Makati
September 22, 2014
27
TRAININGS
In- Campus- Training (150 Hours)
OJT and Placement Office
January – March 2016
On- the- Job Training (248 Hours)
Philippines Overseas Employment Administration (POEA)
Prosecution Division
November 18, 2013-February 17, 2014
WORK EXPERIENCE
OFFICE CLERK
Missionaries of the Child Jesus
Office of the General Treasurer
April 2012 –Present
OFFICE CLERK, INTERN Affordable Private Education Center (APEC) School
May -June 2014
April - June, 2015
SKILLS
Proficient in Microsoft Office (MS Word, MS Excel, MS Power Point, MS Publisher)
Knowledge in writing and reading Mandarin
Knowledge in writing and reading stenography
Knowledge in basic bookkeeping
PERSONAL DATA
Nickname : „Tian
Age : 22 years old
Date of Birth : November 7, 1993
Gender : Male
Marital Status : Single
Citizenship : Filipino
Religion : Roman Catholic
Height : 5‟3” ft.
Weight : 46 kg.
Floor Plan