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© University College Dublin
Behind the “pretty pictures”A case study of the UCD Digital Library collection
workflow
Audrey Drohan, Dani Montes, & Órna RocheSenior Library Assistant
Digital InitiativesMetadata LibrarianLibrary Assistant
© University College Dublin
IVRLA (2005-2009) Migration/Building (2010-2012) UCD Digital Library (2012 – present) Data Seal of Approval 2015 66 Collections Approx. 1 million digital objects 27 repositories/partners 115,000+ page views so far this year
UCD DIGITAL LIBRARY
High Profile Collections- Fr Gleeson papers- De Valera press photos- Desmond FitzGerald photos- Kevin Barry papers- Michael Collins papers- Roger Casement letters- Towards 2016
http://digital.ucd.ie
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COLLECTION WORKFLOW OVERVIEW
https://www.flickr.com/photos/lwr/3186924689/
PROCESSES AND STAGES
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MAIN WORKFLOW TOOLIMAD: Ingest, Metadata & Administration Database
PROFILING
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Reviewing the new collection
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PROFILINGDOCUMENTS & TOOLS
Documents include:• Collection Profiling Document• Collection Development Policy• Memorandum Of Understanding• Collection Project Plan• Initial Metadata Template & Instructions
Tools include:• MS Excel• MS Word• IMAD• Confluence (wiki)
Collection Profiling Document
Collection Development Policy
DIGITAL ASSET CURATION
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Creating or receiving the
digital collection
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DIGITAL ASSET CURATIONDOCUMENTS & TOOLS
Tools include:• XnView• Adobe Photoshop• Adobe Bridge• MS Excel• Confluence• IMAD• Total Commander• exifTool
Documents include:• Temporary Custody Form• Acquisitions Register• Image and ID Tracker• IMAD Metadata Import Template• Production Diary
Image and ID Tracker
CATALOGUING
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Describing the collection
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CATALOGUINGDOCUMENTS & TEMPLATES
Documents include:• Metadata Policy• Data Dictionary• Collection Profiling Document• IMAD Metadata Import Template• Production Diary
Tools include:• MS Excel• OpenRefine• oXygen XML Editor• Confluence• IMAD• AACR2 & ISAD(G)• Metadata schemas• Controlled vocabularies &
authorities
Data Dictionary
Metadata Policy
COPYRIGHT
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Clearing the collection rights
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COPYRIGHTDOCUMENTS & TOOLS
Documents include:• Collection Profiling Document• Copyright Register• Copyright Clearance Template
Tools include:• MS Excel• Confluence• IMAD• Copyright & Related Rights Act• Company Registrations Office
INGEST
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Uploading the collection
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INGESTDOCUMENTS & TOOLS
Documents include:• Various scripts & XSLTs• Collection Profile Document• Production Diary• MODS & EAD XML Templates• Data Dictionary• ID Map• EAD DSC Section Template
Tools include:• Fedora-Commons• Fedora Client Interface• oXygen• FITS• WinSCP• Komodo• Perl script
MODS XML Template
EAD DSC Section Template
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QUALITY REVIEW
Reviewing the collection online
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QUALITY REVIEWDOCUMENTS & TOOLS
Documents include:• QR checklist• MODS Templates• EAD Templates
Tools include:• Digital Library Website• Various web browsers• Various devices• OpenSeadragon Image Viewer• Mirador• IMAD• EAD
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PUBLICITY
Promoting the collection
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PUBLICITYDOCUMENTS & TOOLS
Documents include:• Publicity Plan• Master Publicity List• Publicity Calendar
Tools include:• Internal & external communication
channels
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EVALUATION
Reflective assessment of the workflow
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EVALUATIONDOCUMENTS & TOOLS
Tools include:• Google Analytics• New Relic• Twitter analytics• Transaction logs
Documents include:• Feedback Form• Evaluation Form
Evaluation
ProceduresPolicies
DIGITAL LIBRARY WORKFLOW
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Collection Workflow
Preservation
User Services
Change Management
PR & Marketing
Analytics
IT Infrastructure
& Development
COLLECTION WORKFLOW SKILLS & KNOWLEDGE
Soft Skills IT Skills
Specialised Skills
THANK YOU
© University College Dublin
Please feel free to contact us to share knowledge!!!
web: digital.ucd.ie email: [email protected] twitter: @UCDDigital
For further details on our systems, metadata standards, & technical infrastructure: http://digital.ucd.ie/about/
Digital Library managersDr John B. Howard, Julia Barrett
Digital Library programmer
Digital collections teamDani Montes, Audrey Drohan, Órna Roche
Peter Clarke
