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Submitted By:Ms. Samarika SinghMr. Only ShivamMr. Gurpreet SinghMr. Himanshu DhingraMr. Yatharth Pahwa
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
(1) Letterhead
(2) Date
(3) Inside Address – include reader's
name and designation
(4) Salutation
(5) Subject line
(6) Complimentary close
(7) Signature block
(8) Enclosure (optional) 5
Sender’s Address
6
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
Sender’s Address
• The Heading—consists of the nameof the firm or the individual and theaddress. These are the essentials fora printed letterhead, although theremay be additional printed data.
•The Date Line—consists of the
month, the day of the month, and the year.
7
The Inside Address– Receiver’s complete name, title,
company and address (Letter
Address)
– Consists of the name and
address of the person or the
firm to whom the letter is written
and should correspond in
essentials to the envelope
address.
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
The Inside Address
8
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr. M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
Salutation
–Begin with Dear:–Use Mr. or Ms. before the receiver’s name.–Use Dear or Attention followed by an appropriate title, such as Customer Service Department or Sales Manager.–Use Dear Sir or Madam or Ladies and Gentlemen. Include BOTH genders for a general audience.
9
The Subject Line—enables the reader to know at a glance what the letter is about. It may be placed in various positions (sometimes above the inside address).
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr. M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
The Subject Line
10
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr. M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
Body
In the first paragraph, consider a friendly opening and then a statement of the main point.
The next paragraph should begin justifying the importance of the main point.
The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.
11
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr. M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2)
Closing
The closing begins at the same horizontal point as your date and one line after the last body paragraph.
Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature.
A comma should follow the closing.
12
MITRAN DI BUILDING MATERIAL COMPANY (P) LTD.14 GOLF LINKS, NEW DELHI-110007
16 March 2015
Mr M.K. GuptaManaging Director,Modern Marvel Pvt. Ltd14 Travis StreetSingapore 899014
Dear Mr. M.K. Gupta:
Rate List of Building Materials
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Yours sincerely
Hardkaur
Ms Hard Kaur,
Manager
Enc. (2) Enclosures
If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures one line below the closing.
As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.
Cheers…Submitted By:Ms. Samarika SinghMr. Only ShivamMr. Gurpreet SinghMr. Himanshu DhingraMr. Yatharth Pahwa
WRITING A SIMPLE MEMO
The word “memo” is short for memorandum.
A memo is: a short written communication that is often used in the workplace to provide information or ask for some form of action to take place.
• Recipient: internal
• Form: print / electronic
• Tone: less formal than letters
Memos
17
Why learn about writing memos?• Important form of corporate communication.
• Clear and concise communication of complex subjects.
19
Memos can be written for a number of reasons :
Inform staff about decisions/actions/events.
Request information / action /events.
Remind staff of action needed/procedures/changes in policy.
Provide information on work related topics.
WRITING A SIMPLE
MEMO
General template of Memo
MEMO
TO: _____________________________________________
FROM: __________________________________________
SUBJECT: _______________________________________
DATE: __________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_________________________________________________________
PART 1To: Mrs. Alisha, Supervisor
From:
Sub:
Date:
The "to" line is usually indicated as the word "To" followed by a colon and the name of the individuals or groups receiving the memo. Some examples are:•To: All Staff•To: All Faculty Members
PART 2To:
From: Harry Singh, Manager DM
Sub:
Date:
The "From" line indicates who is writing anddistributing the memo. Your name and titleshould be included. The From line may indicate an individual or a group within the company.•From: Gurvinder Singh, GM, AIBS•From: Human Resource•From: Administration
PART 3To:
From:
Sub: Retirement Party
Date:
"Re“ stands for "In Reference To" and may be
used interchangeably with the word "Subject." This line comes
immediately under the From line and indicates what the memo
is about.
•Re: Faculty Meeting
•Subject: Faculty Meeting
PART 4To:
From:
Sub:
Date: March 16, 2015
•Date: Month day, Year
•Date: March 16, 2015
PART 5To: Mrs. Alisha, Supervisor
From: Harry Singh, Manager DM
Sub: Retirement Party
Date: March 16, 2015
After these important points of information,
a standard memo leaves several lines blank,
followed by the body of the memo. The body
of the memo should contain short, concise
text formatted for quick and easy reading.
Subject= Focus + Topic
MEMORANDUM
TO: Vikram Gupta, HR Senior ExecutiveFROM: Abhijeet Singh, Sales ManagerSUBJECT: Purchasing ProceduresDATE: 10 March 2015
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxx.
Xxxxxxxxxxxxxxxxxxx. xxxxxxxxxxxxxxx.
1. xxxxxxxxxxxxx
2. xxxxxxxxxxxxx
3. xxxxxxxxxxxxx
YHS
cc: Hard kaur, HR Manager
(1) To line
(2) From line
(3) Subject line
(4) Date line
Note: No salutation or inside
address
(5) Signed initials – no
complimentary close
(6) Carbon copy (optional)27
Date: March 16th, 2015
To: Delhi Art Board Division Faculty
From: Maintenance Dept.
Re: New Bookshelves
_________________
As many of you know, the current office bookshelves do not
accommodate text books of a standard height. To correct this
problem, all faculty offices will be furnished with new shelves
on March 23rd, 2007 between 9:00am and 4:00pm.
We apologize for any noise or disruption this installation will
cause. Faculty may schedule office hours in alternate locations
as needed.
Call Manoj Gupta at ext. 3397 if you have questions.
Thank you for your compliance.
Sample Memo
Heading
Opening
Summary
Discussion
Conclusion
Reminders:
Be specific and precise
Start by stating exactly what it is you want
Keep memos short (under one page)
Use a business-like tone
Use bulleted lists when needed if it helps make the information
you’re presenting clearer
Stick to the correct format
Cheers…Submitted By:Ms. Samarika SinghMr. Only ShivamMr. Gurpreet SinghMr. Himanshu DhingraMr. Yatharth Pahwa