Community Advisory Committee

10 March 2010

Updates

• Additions to State Records’ website and online resources Special Bundles Photographs Macquarie 2010 digital gallery ‘A land fit for heroes?’ website Online indexes Archives Outside blog

• In Living Memory travelling exhibition• Citing NSW State archives• State Records and Third Party collaborations

What are Special Bundles?

• They contain correspondence and papers on particular matters or subjects which because of their significance or the quantity of correspondence generated were usually extracted from an agency's main correspondence series and treated separately.

• They may contain both registered and unregistered papers and, depending on the nature of the bundle, may cover many years or just a short period of time.

• Creating Special Bundles was a way for an agency to highlight records of temporary or long-term interest so that the papers were readily to hand.

• The general title given to them by the agency often provides little indication of the diversity of the material they may contain.

Special Bundle listings added to the website• Agriculture • Attorney General/Attorney General & Justice • *Colonial Secretary• Government Transport • Marine Board, Navigation Department, Sydney Harbour Trust,

Maritime Services Board • Mines • Police • Premier's Department• Public Service Board• Public Works • Treasury

Latest addition to Photo Investigator

Brisbane Inn, 452 Kent Street, Sydney (NSW)

Monthly highlights from the display are

featured under ‘Latest News’

Archives Outside Blog – contribution from Bea Scanned about the preparations for the Macquarie 2010 online display

Latest addition to the online indexes

Future additions to the online indexes

• Index to the Certificates for depasturing licences [Revenue Branch], 1837-51 (NRS 14363 ) compiled by Janice Brooks and Val Moses

• Index to publicans’ licences, 1830-61 (NRS 14401 Butts of publicans' licences, 1830-49 and NRS 14403 Certificates for publicans' licences, 1853-61)

The exhibition is currently at Wagga Wagga

Citing State archives

• Reproductions or references to State archives in a publication or paper, should be cited accurately to help other researchers.

• An archives citation is different from a reference in a book - it is a unique identifier

• Archives citations can be either: An expanded citation An abbreviated citation

• An abbreviated citation provides the essential details for identifying a record item and is generally all that is required. Example - SRNSW: NRS 3829, [5/17427.2] Tip 2: If you have the ‘Stroke number’ we can always assist with the series number

State Records & Third Party collaboration

• The State Records Act was amended to clarify our authority to delegate the function of providing access to copies of State archives to third parties.

• Agreements with third parties to copy and publish State archives will: increase the diversity of channels by which the people of NSW can access the State

archives collection.

greatly enhance access to State archives.

• We have entered our first non-exclusive agreement with The Generations Network (TGN).