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If you want to go fast, go alone;
If you want to go far, go together
African Proverb
Valerie Horton
Minitex
Valerie HortonMinitex
“The history of library cooperation is as long as the history of ‘professional ‘librarianship in America…”
Adrian Alexander
Cooperation: “a situation in which people work together to do something” Merriam-Webster
Collaboration: “to work with another person or group in order to achieve or do something” Merriam-Webster
“Collaboration is seen as requiring greater levels of engagement and goal alignment” Wheeler & Hilton
We are in the Library AGE of:
scarce resources
fierce competition
complex communities
Rebecca Gajda, librarian
“Libraries have a choice, we can collaborate or we can die!” William Jordan, librarian
Libraries
"The depth of your success rests upon the depth of your collaboration."
John Helmer, librarian
“I despise puny visions
Library collaborations aren't about 5% discounts” Stephen Abram, librarian
No single library -- no matter the size --
can compete alone in today’s marketplace
Gary Lawrence
Great Ideas Don’t Appear in Isolation
– Bill Gates
“Innovation is LESS an attribute of the exceptional individual and more an emergent property that bubbles up within communities of people solving problems together”
Steven Johnson “Where Good Ideas Come From” TED Talk
Why do collaborations fail?
Negotiating
Communicating
Building Team Skills
Resources
Staff Training
Time Commitment
Shared Vision or Goals
Leadership
Resource
Staff Training
Time Commitment
Shared Vision or Goals
Leadership
Deep Collaboration is two or more people or organizations contributing substantial levels of personal or organizational commitment, including shared authority, joint responsibility, and robust resources allocation, to achieve a common or mutually-beneficial goal.
Modified from the Ohio State University Libraries’ Collaboration Task Force, 2008
Deep Collaboration is two or more people or organizations contributing substantial levels of personal or organizational commitment, including shared authority, joint responsibility, and robust resources allocation, to achieve a common or mutually-beneficial goal.
Modified from the Ohio State University Libraries’ Collaboration Task Force, 2008
“Two or more public entities agree to create another legal entity or establish a joint approach to work on a common problem, fund a project, or act as a representative body for a specific activity”
Handshake
MOU
Legal Contract
Merged Functions or Organizations
“… to understand that control can only be achieved with a shared responsibility”
Yehuda Berg
low investment /
low reward
Contact
Cooperation
Collaboration
Convergence
high investment /high reward
-- Gunter Waibel
Examples of Deep Collaboration
Collection Development Acquisitions
Cataloging Digital assets
E-resources Digital preservation
Systems
2008, Open Source
Developed by academic libraries
Kauli Foundation & Mellon grants
Partners pay $80k-$100K
Partner must agree to develop the software
Partnership 90 organizations (UMN)
Not going it alone…
Mission: “…Collecting, organizing, preserving, communicating, and sharing the record of human knowledge”
About 11,000,000 volumes & growing
DP.LA
Warehouse of metadata collected from many partners (1,200 partners)
“… offers a single point of access to millions of items—photographs, manuscripts, books, sounds, moving images, and more—from libraries, archives, and museums around the United States.”
1. A portal that delivers students, teachers, scholars, and the public to incredible resources
2. An advocate for a strong public option in the twenty-first century
3. A platform that enables new and transformative uses of our digitized cultural heritage
Minnesota ReflectionsContributing Organizations
County Historical Societies – 49
Academic Libraries – 22
Area Historical Societies – 18
Other – 14
Religious Organizations – 13
Government Agencies – 12
Public Libraries – 6
Museums – 6
Non-profits with archives – 5
Specialty Archives – 3
How can we get people to collaborate more?
Gains in efficiency, services, or resources
+Cost not to improve
-
Productivity lost working with others
Value of Collaboration
Well-managed conflict, focusing on objectives, generates creativity
“Six Common Misperceptions about Teamwork” R. Hackman, HBR Onpoint, Spring 2014
The longer team members stay together, the better they do
Small teams are more effective and less frustrating
Ringlemann Effect –Individual efforts diminish as team size increase
Bring team members together periodically
1. Right group at the table
2. Clear statement of what success looks like
3. Adequate resources
4. Support services
Handshake
MOU
Legal Contract
Merged Functions or Organizations
Respondents say:
68% academic
71% say the Collaborative Culture is either Strong or Adequate in the region
100% are collaborating, and 42% are doing deep collaboration projects
“Together we can purchase what we
could never afford as individual
institutions”
“Allowed us to offer many technologies and services we otherwise
would have been unable to afford”
“Shared costs and shared knowledge
resources”
“It’s all about relationship…”
“Transparency! Honest sharing of
NEEDS of ALL participating libraries…”
“Open and honest communication has
been key…”
“Have a clear view of the road ahead…”
“Get everyone involved from the very beginning…”
“DO IT! You will get new colleagues and
benefits that initially were not
anticipated.”