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Exam Procurement – West Midlands SFC Exam
Efficiency Consortium
Dr. Esther Maughan, Principal King Edward VI College, Nuneaton
Mrs Nicky Burden, Exam Officer
King Edward VI College, Nuneaton
Improved Value for Money
on Exam Procurement
In the West Midlands
The Bid was put forward to AoC and 157 Group’s Collaboration and
Shared Services Grant. Memorandums & Articles of Association were drawn up between the
group. Having initially got the group off the ground other colleges then tried
to join, however during the bid process the numbers were limited to the initial 5
FE Sussex were brought into the project to act as a consultancy very early on to get the project off the ground, by utilising the skills & contact of Tim Stickland. It became apparent that without a Project Lead the project was at risk as there would be no one to drive the project forward.
11 Colleges were initially invited to participate in a bid to obtain funding for Exam Procurement. 4 responses were received and the consortium of 5 Colleges was set up in March 2011
To Establish scalable Group purchasing to leverage discounted fees from major awarding suppliers
To save £75k in YEAR 1
• Value for money
◦ - A discount for our largest purchase
◦ - Free CPD
◦ - Sponsorship for Awards Ceremonies
• Service
◦ - Ease of contact and availability
◦ - Accurate & concise information
◦ - Someone who takes action
Awarding bodies over the years have increased exam
fees, but yet have passed the majority of admin tasks and costs associated with entries and results onto the exam office staff.
The introduction of Electronic Data Interchange (Edi) Web based Results Enquiry About Result (EAR) downloads Online marking systems
Exam fees amount to a major spend within any General FE
or Sixth Form College.
£0.00
£20,000.00
£40,000.00
£60,000.00
£80,000.00
£100,000.00
£120,000.00
£140,000.00
£160,000.00
AQA £ EDEXCEL £ OCR £ WJEC £
Stoke On Trent
Cadbury
Shrewsbury *
King Edward 6th
Worcester
QUARTER 1, 5,000 QUARTER 2, 20,000
QUARTER 3, 50,000
QUARTER 4, 75,000
SAVING YEAR 1,
75,000
First Stage
Gather together consortium exam data to provide a useful
guide for future working, in realising which boards are
currently being used across the consortium.
Once gathered this information has been useful to provide
a working document highlighting the areas for
development to work with the examination boards and
provide a basis for target areas of CPD.
College College College College College Subjects Offered 2012-13 2012-13 2012-13 2012-13 2012-13
Accounting AQA AQA AQA AQA
Applied Business OCR EDEXCEL
Applied Science AQA
Archeology AQA AQA
Art - Graphic Design OCR EDEXCEL AQA
Art - Jewellery OCR
Art - Photography WJEC OCR AQA EDEXCEL AQA & EDEXCEL
Art - Textiles OCR EDEXCEL
Art 3D Design OCR AQA
Art Fine Art WJEC OCR AQA EDEXCEL AQA
Baccalaureate AQA
Biology OCR AQA OCR OCR AQA
Business Studies OCR AQA AQA OCR AQA
Chemistry OCR OCR OCR OCR OCR
Citizenship AQA AQA
Classic Civilisation AQA OCR OCR AQA
Computing WJEC OCR WJEC AQA & WJEC
Critical Thinking OCR AQA OCR OCR OCR
Dance AQA AQA AQA
Design Technology EDEXCEL AQA AQA AQA
Drama EDEXCEL AQA EDEXCEL EDEXCEL
Economics OCR AQA AQA AQA
Electronics WJEC AQA
English Lang & Lit AQA EDEXCEL AQA EDEXCEL AQA & EDEXCEL
English Language AQA AQA AQA AQA WJEC
English Literature AQA WJEC OCR AQA OCR
Environmental Studies AQA AQA AQA
Extended Project AQA EDEXCEL AQA AQA
Film Studies WJEC WJEC WJEC WJEC WJEC
OCR – CHEMISTRY
Ask the Subject Expert Event
Friday 9 November 2012 In attendance: ALL consortium Chemistry staff
“I found the meeting very
useful and hope we keep in contact”
Would you recommend an
event to colleagues? 10/10
“networking very useful”
“could have done longer”
“would be good for
teachers to meet
annually”
“As long as staff know the background of the
meetings and can influence the agenda”
2011
January February March April May June July August September October November December
157 Group Bid Memorandums &
Article Initial Contact
signed OCR Quarter 1 Funding
received
2012
January February March April May June July August September October November December
Quarter 1 Progress Report
Quarter 2 Funding received
Quarter 2 Progress Report
Project Lead Appointed
Initial contact with Edexcel/AQA
AQA Purchase Order Principals Meeting
Quarter 3 Funding received Principals meeting
Quarter 4 Progress Report
Quarter 3 Progress
Report AQA Contract
received Chemistry CPD
Event
2013 OCR Contract
received
January February March April May June July August September October November December
Principals Meeting AoC Conference Philosophy & RS
CPD Event Principals Meeting
Quarter 4 Funding
Received PE/Sport CPD Event Dance CPD Event
The Project was initially delayed at the bid stage because
the bids were targeted for General FE Colleges.
AoC were interested in the bid proposal and therefore requested it was targeted to another fund, which was then successful
Appointment of Project Lead –
the time scale in the process to appoint delayed initial progress
1st Quarter funding was received November 2011 after the January entries were made
Under recruitment
Curriculum teams resistance to change
New A Level Reforms
Removal of January modules – reduced opportunity for re-sits, saves money and effects discounts
Achievements to date: Rebates of between 5-10% negotiated from 2 major Awarding
Bodies – based on increased spend
Increased CPD & Staff Development opportunities
Closer working relationships with consortium members to share best practise
Dedicated Accounts Manager from the Awarding Bodies – which
improves Quality Assurance
Sponsorship
Exam Office support
To increase spending power by consolidating and targeting area’s of spend
Joint working – improving procedures
Work closely with the consortium members and the
examination boards to provide high quality CPD/ subject experts
Provide links & events for sharing Good Practice
Grow opportunities for further ‘Shared Services’
IMPACT 2012-13 Grow the group once bid is over