Excel 2010 training presentation create your first spreadsheet (revised)

PowerPoint Presentation

Microsoft Excel 2010 TrainingGet to know Excel 2010:Create your first spreadsheet

[Notes to trainer: If Excel is new to your students, youve all come to the right place. Students already familiar with Excel or who are moving from an earlier version to Excel 2010 can try the Office.com course titled Make the switch to Excel 2010 (http://office.microsoft.com/en-us/excel-help/make-the-switch-to-excel-2010-RZ101809963.aspx).This presentation must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]

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Lindsay Latimore (LFL) - Update footer reference with appropriate POT title and URL (not course title)Course contentsOverview: All about the basicsLesson: Includes seven instructional moviesSuggested practice tasksTestQuick Reference

Get to know Excel 2010: Create your first spreadsheet

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Overview: All about the basicsAre you new to Excel? If so, this course will introduce you to the basics, starting with how to create a spreadsheet and do basic math in Excel. Youll also learn how to add and delete columns and rows; keep column titles in sight as you scroll; and prepare a spreadsheet for printing.


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Course goalsCreate a new spreadsheet.Add, subtract, multiply, and divide in a spreadsheet; enter and format column titles. Let Excel fill in some information for you.Add or delete columns, rows, and spreadsheets.Keep column titles in sight as you scroll down a spreadsheet.Select some printing options. Get to know Excel 2010: Create your first spreadsheet

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Meet the Excel spreadsheetPoint to the video to display the video controls. Drag or click along the progress bar to move forward or backward.


[Note to trainer: If you have trouble playing this video, for instance if a Codec Unavailable message appears in the videoplayback window, the presentation might have opened in Protected View.To enable video playback, inthe yellow security bar at the top of the PowerPoint window, click Enable Editing.Note that even with Protected View turned on, video should play correctly in Slide Show view.]

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Do basic math in ExcelPoint to the video to display the video controls. Drag or click along the progress bar to move forward or backward.



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Create column titles (be kind to your readers)Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward..



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Let Excel type for you (sometimes)Point to the video to display the video controls. Drag or click along the progress bar to move forward or backward.



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Get more (or less) columns, rows, spreadsheetsPoint to the video to display the video controls. Drag or click along the progress bar to move forward or backward.



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Keep column titles in sight as you scrollPoint to the video to display the video controls. Drag or click along the progress bar to move forward or backward..



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Prepare to printPoint to the video to display the video controls. Drag or click along the progress bar to move forward or backward.



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Suggestions for practiceType some simple formulas to add, subtract, multiply, and divide. Then add numbers by using AutoSum, try a math shortcut, and get an average. Copy a formula. Create titles and adjust column width. Format titles. Change a columns width manually; center the titles.Fill in some text, try AutoComplete, and see what to do if Excel guesses incorrectly.Get to know Excel 2010: Create your first spreadsheet

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Suggestions for practice, cont.Let Excel fill in a series for you; try a difference series.Add a new column and row; delete a new column and row.Add and delete new spreadsheets; rename a spreadsheet.Freeze and unfreeze column titles.

Online practice (requires Excel 2010)Get to know Excel 2010: Create your first spreadsheet

[Note to trainer: With Excel 2010 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel 2010, with instructions to guide you. Important: If you dont have Excel 2010, you wont be able to access the practice instructions.]13

Test question 1To do math in Excel, start by typing which of the following? (Pick one answer.)ParenthesesNumbersAn equal sign.Get to know Excel 2010: Create your first spreadsheet

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Test question 1Whether you do the typing, or let Equal create formulas for you, math always begins with an equal sign.To do math in Excel, start by typing which of the following? Answer:An equal sign. Get to know Excel 2010: Create your first spreadsheet

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Test question 2To add a new column, click a cell in the column to the left of where you want the new column. (Pick one answer.)True.False. Get to know Excel 2010: Create your first spreadsheet

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Test question 2To add a new column, click a cell in the column to the left of where you want the new column.Answer:False.Get to know Excel 2010: Create your first spreadsheet

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Test question 3To add a new row, click a cell in the row immediately below where you want the new row. (Pick one answer.)True.False. Get to know Excel 2010: Create your first spreadsheet

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Test question 3Youre in the right row. Then on the Home tab, in the Cells group, click the arrow under Insert, and click Insert Sheet Rows.

To add a new row, click a cell in the row immediately below where you want the new row.Answer:True.Get to know Excel 2010: Create your first spreadsheet

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Test question 4To delete a column or a row, you click in the column or row you want to delete. Then what? (Pick one answer.)Press the Delete button.On the Home tab, in the Cells group, click the Format button.On the Home tab, in the Cells group, click the Delete button.Get to know Excel 2010: Create your first spreadsheet

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Test question 4Then click Delete Sheet Columns, or Delete Sheet Rows.To delete a column or a row, you click in the column or row you want to delete. Then what?Answer:On the Home tab, in the Cells group, click the Delete button.Get to know Excel 2010: Create your first spreadsheet

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Test question 5To print a spreadsheet, what do you do first? (Pick one answer.)Click the File tab.Right-click in a cell.Click the Home tab.Get to know Excel 2010: Create your first spreadsheet

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Test question 5Then click Print on the left side of the window. You can set the printing options, see how your spreadsheet will look in Print Preview, and then click the Print button when youre ready.

To print a spreadsheet, what do you do first?Answer:Click the File tab.Get to know Excel 2010: Create your first spreadsheet

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Test question 6You want to type the days of the week. To get Excel to type the list for you, type the first day and move the cursor to the lower-right corner of the cell. Then what? (Pick one answer.)Wait until the cursor turns into a white plus sign.Right-click the lower-right cell corner.Wait until the cursor turns into a black plus sign.Get to know Excel 2010: Create your first spreadsheet

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Test question 6Then click and drag to fill in the list. Release the mouse button when you finish.You want to type the days of the week. To get Excel to type the list for you, type the first day and move the cursor to the lower-right corner of the cell. Then what?Answer:Wait until the cursor turns into a black plus sign.Get to know Excel 2010: Create your first spreadsheet

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Quick Reference CardFor a summary of the tasks covered in this course, view the Quick Reference Card.Get to know Excel 2010: Create your first spreadsheet

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Using this templateSee the notes pane or view the full notes page (View tab, Notes Page) for detailed help on this template.

Using This TemplateThis Microsoft PowerPoint template has training content about creating your first spreadsheet in Microsoft Excel 2010. Its content is adapted from the Office.com Training course called Get to know Excel 2010: Create your first spreadsheet.PowerPoint version: The template must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback: If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layouts title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. Its applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Excel 2010 installed to view the hands-on practice sessions. If you dont have Excel 2010, you wont be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer. 27

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Excel 2010 training presentation create your first spreadsheet (revised)