Figshare for institutions - Jisc Digifest 2016

Work smart. Discover more.

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figshare for researchers


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figshare for publishers


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the long tail of research data !

Ferguson,!A.,!Nielson,!J.,!Cragin,!M.,!Bandrowski,!A.!&!Martone,!M.!Big!data!from!small!data:!data=sharing!in!the!‘long!tail’!of!neuroscience.!Nat!Neurosci!17,!1442–1447!(2014).!


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Conclusions: !!“We find a robust citation benefit from open data. We further conclude that … a substantial fraction of archived datasets are reused, and that the intensity of dataset reuse has been steadily increasing since 2003.”Piwowar!HA,!Vision!TJ.!(2013)!Data!reuse!and!the!open!data!citaQon!advantage.!!PeerJ!1:e175!hTp://dx.doi.org/10.7717/peerj.175!!

What do we know? Sharing data = increased citation rate


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Upload one !or more files


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Compulsory metadata fields marked with green spots:!!Title!!Authors (can remove yourself)!!Categories – 1,000+ FOR codes!!Tags !!Description !!References (unlimited URLs)


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Institution can specify !additional metadata fields.!!Decide which levels of the institutional hierarchy they apply to.!!Decide which are compulsory, which optional.!!


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Generate a link to share privately


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Reserve DOI while data is still private!!So you can cite in your own publications!!When your publication goes live, making the item public in figshare mints the DOI


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Choose appropriate license before publishing


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Confirmation needed before publishing an item!!Can initiate optional curation workflow !


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Create a public item, complete with license, DOI and altmetrics


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Which will appear in a branded data portal for all of your institution’s research outputs


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Any dept or group defined in your institutional hierarchy can have its own landing page and differently-branded sub- portal to promote their research


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Create a metadata-only record


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Link to data stored elsewhere


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Link out to files stored elsewhere


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Define an embargo period!!On !metadata only!!Or on data plus metadata


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File under embargo? Know when it becomes available


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Publish metadata !but keep file confidential


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Need to keep data private !for now?!Explain why!


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Collections – to curate related files, with a DOI & description at the collection level and the file level


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Projects to collaborate on active data

Give it a Title (and Description and Funding – both optional)


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Invite members to the ProjectNames are auto-suggested as you type. Can be figshare users beyond your institution. Invite externals by email address in March 2016.!!Collaborator or just Viewer.!!Need to respond to email invite generated.


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Adding content to a Project

Create first item or note.!!The create further items.!!Add existing items will be coming in March 2016.


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Collaborating in the Project

Speech bubble icon to create comments.!!Can edit or delete the item, including uploading new version of file (version control)


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Data management planning

Figshare’s admin functionality can be used to assign storage to individuals, groups or projects

Can also create new subgroups here and assign admins to groups


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figshare’s reporting functionality will provide information on storage needs and costs so that realistic RDM costs can be built into future bids, and into institutional costing models


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Our two-way API

The figshare API allows you to push and pull metadata and data into and out of figshare, in JSON format


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hTps://www.youtube.com/channel/UC1oD8PIFPU5Q4FGMXE8jcug!!


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David Clay Jisc%Digifest%March%2016%

Research Data Management at the University of Salford

Project Drivers

RCUK Common Principles on Data Policy:

‘Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as

few restrictions as possible in a timely and responsible manner’.

University Research Strategy aims:

‘to deliver a high quality research base by focusing support and investment on areas of strength and research excellence,

supporting growth of a strong research portfolio and delivery of strong outputs and impact’.

Requirements gathering

Functional requirements and Business case Jan 2015

CARDIO March 2013

UoS Data Audit Survey

Jun – Sep 2014

Interview’s with researchers October 2014

Functional Requirements November 2014

Solutions assessment

November 2014

Business case

January 2015

RDM Policy

•  Sets out clear principles for the management of research data

•  Defines the responsibilities of the University, researchers and research students

•  Aligned with funder policies

•  Developed after extensive consultation with researchers and research leaders

•  Informed the development of our RDM service

Solution Architecture

Client DeviceWindows PC, Mac, Linux

iOS, Android

Online Storage££

Nearline Storage£

UoS Data RepositoryUoS Institutional Repository

DOI Proxy Service

Research Data Consumer

Data Repository Harvester

USDR AdministratorFederated Identity Provider

OAI-PMH Interface

Research Data Storage Service

File SynchronisationWeb-based Access

Researchers and Collaborators

Online Storage££

File Sync Client

DOI Minting Service

ORCID Validation

External preservation services e.g. CLOCKSS Archive?

Web Browser

Other Interfaces?

Research Project Collaboration Space

Project Landing PageDocument Collaboration (Async)Real-Time Collaborative Editing

Web ConferencingWiki, Blog

Backup£

Metadata Standards

Deposit Data

External Data Repositories

During Project End of Project

ISDADS (UoS) Directory

UK Access Management Federation

Other IdP – Google, Office 365,

Facebook, LinkedIn, etc.

AuthZ and AuthN

AuthZ and AuthN

UoS GovernmentAgencies

CommercialOrganisations

Other Universities(UK and Intl)

Source Code Repository

Source Code in Development

KeyExisting Service

External Service

New Service

DMPOnline

Data Management Plan Creation

Research Data Support Service Website

Guidance

Before Project

Catalogue

Client DeviceWindows PC, Mac, Linux

iOS, Android

Online Storage££

Nearline Storage£

UoS Data RepositoryUoS Institutional Repository

DOI Proxy Service

Research Data Consumer

Data Repository Harvester

USDR AdministratorFederated Identity Provider

OAI-PMH Interface

Research Data Storage Service

File SynchronisationWeb-based Access

Researchers and Collaborators

Online Storage££

File Sync Client

DOI Minting Service

ORCID Validation

External preservation services e.g. CLOCKSS Archive?

Web Browser

Other Interfaces?

Research Project Collaboration Space

Project Landing PageDocument Collaboration (Async)Real-Time Collaborative Editing

Web ConferencingWiki, Blog

Backup£

Metadata Standards

Deposit Data

External Data Repositories

During Project End of Project

ISDADS (UoS) Directory

UK Access Management Federation

Other IdP – Google, Office 365,

Facebook, LinkedIn, etc.

AuthZ and AuthN

AuthZ and AuthN

UoS GovernmentAgencies

CommercialOrganisations

Other Universities(UK and Intl)

Source Code Repository

Source Code in Development

KeyExisting Service

External Service

New Service

Solution Options

1.  Syncplicity – on-premise or hosted 2.  MS OneDrive for Business – on-

premise or hosted 3.  Janet File Sync & Share Framework

supplier e.g. Box 4.  Cloud Service with Linux client

support e.g. Dropbox 5.  FOSS solution e.g. Dropoff

1.  SharePoint/Office 365 2.  Lync or Jabber for real

time video/audio 3.  Figshare 4.  Formalise use of

commonly used Cloud services e.g. Google Docs/Hangouts

Strategic option to develop ‘Community Portal’ platform, adding DB, Big Data, Visualisation, etc.

1.  GitHub Enterprise 2.  Mercurial with web front-end 3.  MS TFS on Azure 4.  etc.

1.  Another backup product/license 2.  Distributed replication rather

than traditional backup

1.  Figshare – cloud or on-premise 2.  Existing repository (FOSS or

COTS) e.g. Eprints, Dspace 3.  SharePoint with bespoke

development 4.  Shared Service/Partner with

another HEI 5.  Other CMS e.g. TikiWiki CMS used

by the BBC

1.  EMC isilon scale-out NAS with Smartdedupe and Smartpools

2.  Amazon S3 3.  MS Azure

1.  EMC Isilon 2.  Amazon S3 3.  MS Azure

1.  Nothing if online storage is cheap enough 2.  EMC Isilon (with Smartpools) 3.  Arkivum – cloud or on-premise 4.  Amazon Glacier

1.  Federation Services 2.  Avoid through developing

Accman self-service provisioning

Pilot Infrastructure •  Launched November 2015

•  Compliance with EPSRC expectations •  Enables research data publishing •  Facilitates discoverability and re-use of data •  Ability to control access to sensitive data •  Support for diverse file formats •  Large file upload limit •  DataCite integration •  Arkivum integration •  Simple curation workflow

Why Figshare?

Data Publication Process

Publication+Process

Existing+Meta+Data+inc+DOI

Add+Public+Research+Data+to+Meta+Data+Record

Full+Research+Data+Openly+Accessible Add+DOI+to+article Add+DOI+to+&+write+up++

Data+Access+Statement

Discoverable+Data

End

Yes

No

Yes

No

Yes

No

RDM.BP06:*Research*Publication*Process

+

Closed

Embargoed

Externally+Hosted

Define+Date+Range Upload+Data

Flag+as+Closed+ Upload+Data End

End

Create+Meta+Data+Only

Create+Meta+Data+inc+Reserve+DOI

Yes

Figshare*Boundary*

Externally+Hosted+Data

Backed+up+to+Arkivum

Backed+up+to+Arkivum

Provide+Link+to+External+Data

Meta+Data+Only

Yes

No

Embargo+Ends

Publicly+Available+Data

Unavailable+(to+Public)+Data

Yes

No

End

Unavailable+(to+Public)+Data

RDM Support Service

www.salford.ac.uk/rdm

Enquiry Service E: [email protected] P: 0161 295 6707

@OpenDataSalford

•  Strong support from Senior Management •  Excellent Researcher engagement and culture change •  Bringing together skills and expertise from across the

university •  Good vendor engagement

–  Responsive and flexible to changing user needs –  Knowledgeable –  Supportive

•  Positive initial response to the new service

Our Experience

•  Pilot Research Data Management Service •  Evaluate and develop business case for scaling

service up and rolling it out across the University •  Learning, developing, growing! •  New territory for the University but an exciting

opportunity

Next steps


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Thank you for your time!

[email protected]! @figshare! http://www.figshare.com!

Education

Figshare for institutions - Jisc Digifest 2016