OFFICE MANAGERS’ OFFICE MANAGERS’ INSERVICEINSERVICE

JULY 2010

FINANCIAL FOCUSFINANCIAL FOCUS FOLLOW THE TRAIL …

2

2009-2010 Campus Budget Results

0%

10%

20%

30%

40%

50%

2009-2010 Campus Unspent Budget

34%

30%

12%

12%

4%

$500 to

$1,999

$2,000 to

$4,999

$5,000 to $9,99

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$10,000 to $14,99

9

$15,000 to

$22,00

0

7%

-$200 to

$499

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WHAT TO EXPECT DURING AN AUDIT

1. Notification2. Meeting3. Audit conducted from one day to a week 4. Audit results reviewed with principal &

OM5. Report sent to: Principal Area Assistant Superintendent

Deputy Superintendent

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AUDIT TIPS

Fund-Raisers

Petty Cash (Cash Box)

Cash Controls

Deposits

General

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• Staff meals not to exceed $25/person

• Gift card purchases - document specifics

- No gift cards for staff

• Student Awards / Incentives

• Flowers

Expenditure Guideline Update

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SUNSHINE FUNDS vs CAMPUS ACTIVITY

• Deposit options for Sunshine Funds

• Administrator Handbook explanation of:

Sunshine Funds

Campus Activity Funds

 

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WHAT’S NEW FOR 2011

• Petty Cash – Cash Box

• Deposit log

• Safe guidelines

• Elementary campus – Ricoh copiers

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REMINDERS

ECR

Year change CorrectionsClean template Review & submitDescription Multiple deposits Indicate in e-mail which tabs to look at

Depositing Checks• Timely Student ID # Student Org # Refunds  

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 • Payment Transfer form

• Furniture purchases

• Bus for Convocation

• Copy Center- PCN changes

• Food Meal Account

• Textbooks

REMINDERS

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PO NOTICE

• Approval queue

• Communication

• Problem: contact Veronica C. ext. 28203

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VENDOR UPDATES

Office Depot & School Specialty

• Neither vendor has uploaded their new catalogs into CIMS

• Contact Veronica to add items

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FUTURE TRAINING

Money Matters

Date: Sept. 9, 2010

Time: Elem 8:30-10:00 Secondary 1:30-3:00

Location: Admin. Rm 309

The Easy Way or the Correct Way… Choosing the Right Path

Date: Oct. 1, 2010

Time: Elem 8:30-10:00

Secondary 1:30-3:00

Location: Admin. Rm 311

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COORDINATED REVIEW EFFORT (CRE)

• Purpose – Ensure compliance with National School Lunch, School Breakfast & Summer School Programs

• Audit – Scheduled to occur this school year

- Schools may not allow access to FMNV at any time or anywhere on school

premises until after the end of the last scheduled class

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COORDINATED REVIEW EFFORT (CRE)

• Exceptions (School Events) - Students may be given FMNV, candy items or other restricted food during school day for up to 3 different events each school year to be determined by campus.

• Exempted Events – Must be approved in writing by school official.

• For more information, visit: www.squaremeals.org

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PASAR UPDATE

• PASAR Registration is NOW online• All information is on PISD Parent Portal• Registration and finance questions please

contact PASAR finance office:

469-752-8915 or pasarfinance@pisd.edu