A training session for subject teams and other helpdesk staff to highlight issues relating to off-campus authentication and to encourage more effective first-line support.
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1. Finding and accessing e-resources Louise Cole Senior
Information Advisor 30/6/09 and 2/7/09
2. Summary n Access from the Library catalogue (Prism/OPAC) n
Access from the A-Z e-resources n Access from the A-Z e-journals n
Off-campus access n Support issues
3. Access from the Library Catalogue n Journals in the A-Z list
now also listed in the catalogue as MARC updates n New update file
loaded each month n A-Z continues to update after a 24 hour delay n
Records separate from print title n Judith currently weeding out
duplicate entries and alerting e-subs to any outstanding problems n
See Abacus for an example
4. Access from the A-Z e-resources
5. Access from the A-Z e-journals
6. Off-campus access: where a student might have to click n
Single sign-on problems at journal and/or article level; database
level sign-on much simpler n Terminology is not always the same
from one resource to another n Nor is the position of the log in
button or link n Nor is the process once youve clicked on the link
n Even if your starting point is StudentSpace!
7. Those buttons some examples
8. Off-campus access some solutions n Screenshot project: step
by step instructions in PowerPoint and later, in Captivate n Public
notes available in E-journals A-Z and in 360 Link n Put pressure on
publishers to standardize terminology n Any ideas to simplify
process for students welcome n + revamp of E-resources FAQs on the
way
9. The interactive bit n Three scenarios. n Work in groups. n
Imagine this is a real enquiry what would you do? n Include any
checks you would make and any issues you can identify.
10. Scenarios n 1.A student would like to view full-text of an
article. The journal is listed in the A-Z e-journals but she cant
access the content. n 2. A student has followed a link from the A-Z
e- resources into Ingenta. He is being asked for payment when he
tries to access an article of interest. n 3. A student has
successfully logged into StudentSpace but cant get access to a
database from the A-Z e-resources.
11. Scenario 1 n A student would like to view full-text of an
article. The journal is listed in the A-Z e-journals but she cant
access the content. n Check A-Z e-journals. Is the year of the
article she is trying to access included in our coverage? n Try it
yourself. Are you getting a request for payment or an error
message? n Is the site showing that we subscribe to the content
(although this is not always obvious)? n Try another article from
the same journal same result? n Check students record as they may
be on grace logins which would block them from any external
authentication.
12. Scenario 2 n A student has followed a link from the A-Z
e-resources into Ingenta. He is being asked for payment when he
tries to access an article of interest. n Check whether we do
subscribe to that journal by searching for it in the A-Z
e-journals. Not everything in Ingenta is available in full-text to
us. n Look for any hints about accessing the content in A-Z
e-journals. n Check whether the subs icon is visible against the
content in Ingenta. n Try it yourself do you get the same request
for payment? n Check their user record to see if they are an odd
category of user such as partner college or external this might
block their access.
13. Scenario 3 n A student has successfully logged into
StudentSpace but cant get access to a database from the A-Z
e-resources. n Check A-Z e-resources list for any notes relating to
access problems. n Check their user account to see if they are on
grace logins. Suggest they change their password and then try again
note this takes a while to synchronise before they will be able to
access with the new password. n Try it yourself. Can you get access
to the database? Note any error messages that you see.
14. Support issues n Check whether problem is on-campus n Check
yourself whether you can get into the resource n Check whether
enquirer is trying to access dates we dont have (check coverage in
A-Z e-journals) n Check whether any public notes have been followed
n Take note of any error messages n Check user record to see if any
problems, e.g. grace login n If still not sure email
[email protected] or advise enquirer to do so with full
details