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AIESEC INDIA oGCDP
EP FLOW
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Research Promotions Raising
Engagement plans (Raise to match period)
MatchingEngagement
plans (match to realize period)
RealizationEngagement
during internship
Re Integration
EP FLOW
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Research
University Research
Before approaching Universities in your local reality, conducting a Market Research is important. University Market Research should include:
1. Name of College2. Courses offered3. Vacation Period4. Administration Contact5. Student clubs present in the
college6. Contact details of student club
heads7. AIESECer present in the university
if any8. LC presence in the University in the
past(events, recruitments etc)
Youth Research
Youth opinion can be involved in the following ways to understand market:
1. Surveys can be conducted through the LC’s Facebook page to know which countries the city’s youth is looking forward to go to. LC-LC Co-operations can be worked on using this data.
2. Social media can be used to conduct a survey and find out what kind of internships the youth is looking for.
Country Research
1. DAAL Files2. Available Forms
Tracker3. National IR
Partnerships
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Promotions
Physical Promotions
•Posters•Global Village•Classroom to classroom•Café partnerships•Campus ambassadors•College festivals•Print media
Virtual
•Social Media•Television•Radio
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Raising
Product Packaging
Standard ways of approaching colleges
Documents involved
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Commerce
GEP
Finance Projects
International Network
Arts
GEP
Countries
Issues
Science
Health Projects
GEP
Architecture
Countries
Law
GCDP
Product Packaging
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University
Global Village
Recruiting TMPs
Campus Ambassadors
Dean/ PrincipalEvents
Placement Cells
Youth Cells/Councils in the College
Standard ways of approaching
Universities
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Documents involved in Raising
EP Contract Non Objection Letter by parents
Expectation Setting Checklist Motivation Video
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THE SELECTION PROCEDURE
Assessment Centre
Interview
Expectation setting Passport Check
Language | Finances
Intention For Going
Parents Non Objection Certificate
Reason For Going
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EXPECTATION SETTING
EXPECTATION SETTING• Passport• Sell Issues only through National Partnerships.• Mention specific countries you can send them to before Raising.• Tell them you are not responsible for their VISA, you will just get them the required
documents.• AIESEC is a PLATFORM which provides OPPORTUNITIES to students to go for an
International EXPERIENCE. We do not guarantee internships.• Do not promise Free food and accommodation.• Tell them we will get you interviews but if you dont get through, Raising Fees will not
be returned.• Accommodation will be basic and this needs to be communicated to them.• Make sure you screen the EPs through an interview before having an Expectation
Setting with them. You only need to check their English speaking skills, Finances and the reason they are going for a GEP.
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Engagement plans (Raise to match period)
Events
•Invite the EPs as special delegates/volunteers for events being help in the LC.
EPIC
•Conduct a local EPIC for your EPs. Although Regional ones are being conducted.
Campaigns
•Involve EPs in Raising Campaigns like ‘Take My Friend’ (Mainland of China) to raise more EPs through existing ones.
It is essential to engage EPs from Raise-Match period in order to ensure no backing out from the EPs end. The various ways in which the LC can take this up have been listed above.
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Matching & IR
Tools to be used for matching process:
•Social networking •Videos•Newsletter•Conferences •Wikis •Ambassador •DAAL File Analysis •CEEDs •Matching manias •LC to LC Partnerships
Steps to establish LC to LC partnership
• Identify the Country/LC • Establish Contact with the Country/LC • Negotiation on various support areas• Finalizing the Partnership
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Engagement plans (match to realize period)
Cultural Preparation Seminar
Parents Night
Webinar with the LC VP/ TN Manager of the respective ICX country
LEAD session
Provide them with Reception Booklets from ICX Countries.
In this phase EPs will have a lot of doubts, queries and concerns. This is where your TL Delivery and Delivery team needs to work. Engagement during this period can be done in the above ways.
VISA & Tickets Assistance
VISA
• What kind of Invitation letter is required – Original or Scanned?
• Is an Interview required? • What kind of VISA is the
EP required to apply for?• Is Insurance required?• How much time will the
VISA take?
Tickets
• Tickets can be blocked before the VISA arrives
• Do not purchase a ticket before the VISA arrives
• If possible, purchase refundable tickets
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Cultural Preparation
Seminar
Culture Shocks – Make them familiar with the AIESEC Culture
About AIESEC Work with AIESEC – Opportunities while on
exchange Provide them with contact details of LCP,
VP ICX, TN Managers Contact details of VP OGX, TL OGX : Provide
them XPP Management Issue projects – Additional projects can be
given to EPs for completion during their internship. Expectation setting to be made: Internship is their main work, this is a small part.
T shirts and bands to be given to every EP. Preparation Checklist
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Engagement during
internship
EPs can be involved in a live blogging campaign which can be promoted through social media. Live blogging.
EPs should record quality videos while on exchange of the hosting city which can later be used for promotions.
Feedback forms
EPs can work on additional projects or issues while on exchange.
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