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Pre-Deployment Briefing for military members and their families held in June 2011.
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HMCS VANCOUVER Pre-Deployment Briefing
• Pt 1: Commanding Officer
• Pt 2: Legal• Pt 3: Military Family Resource Centre
• Pt 4: Medical
• Pt 5: Postal
• Pt 6: Pay & Benefits
OP Unified Protector / Op Mobile
Situation Brief
Commodore Peter EllisCOMMANDER CANADIAN FLEET
PACIFIC
Part 1: Briefing from the Commanding Officer What this operation is about and where it will take the HMCS VANCOUVER
This briefing is intended to inform you about
the mission and related items
Arab Spring
The Arab Spring is a revolutionary wave of demonstrations and protests that have been taking place in the Arab world since December 2010.
Many demonstrations have met violent responses from authorities, as well as from pro-government militias and counter-demonstrators.
International InterventionOn 26 February the United Nations Security Council passed Resolution 1970 which:
• expressed concern at the evolving Libyan situation;• demanded an end to the violence; and• requested Libyan officials ensure the safety of the
civilian population.
• CHA sailed on 2 March under this UNSCR
International InterventionOn 17 March the United Nations Security Council passed Resolution 1973 which further reiterated:
• the need to end the violence;• the need for the international community to
intervene to protect the lives of the innocent; and• the need to enforce an arms embargo and no fly
zone around Libya.
• CHA is working under this UNSCR
Canadian Tasks
HMCS CHARLOTTETOWN has conducted patrols north of Libya in order to help to enforce the arms embargo. They have also boarded vessels, provided intelligence to NATO and provided support for minesweeping vessels.
CP-140A Aurora Maritime Patrol aircraft have provided surveillance
More than 100 sorties flown by Canadian Pilots; CF-18’s have conducted extensive ground attack missions
Potential Tasks for VANCOUVER
Surveillance
Maritime Interdiction Operations (MIO), including boarding operations to enforce the Arms Embargo
Assistance to Humanitarian relief efforts
Disaster Relief or Non-Combatant EvacuationsOther tasks which may arise
VANCOUVER’s Readiness
VANCOUVER is a High Readiness Unit, achieved over the course of a demanding program that began with work-ups (WUPs) in 2010 and will culminate during Mission WUPs in July.
The ship has achieved many significant training and readiness milestones, and is well prepared and fully supported to excel at the task at hand.
LibyaEgypt
Algeria
Tunisia
Sudan
Saudi Arabia
Yemen
IraqIran
Turkey
IsraelSyria
Oman
France
Italy
GreeceSpain
HMCS VANCOUVER
Lt(N) Ivan Elieff
Office of the Assistant Judge Advocate General (Pacific Region)
Personal Legal Issues
Part 2: Briefing on
Legal IssuesPower of Attorney,
Wills
Discussion Points
• Power of Attorney (POA)
• Incapacity planning FYI
• Wills
• Supplementary Death Benefit (SDB) Beneficiary Form
• Travel Authorization Letter
Power of Attorney (POA)
Allows a person (the donor) to appoint someone 19 years of age or older (BC) to be their representative (the attorney), for the purposes of financial transactions or business arrangements on his/her behalf
Power of Attorney
• General
• Limited
• Enduring
Power of Attorney
• financial or business arrangements dome by your attorney could include:– Insurance for car or home– Bank loans– Mortgage payments– Buying or selling property, including cars
and houses– Pay issues
Power of Attorney
• Who to chose as your attorney?– Someone you trust– Someone willing to do it– Financially responsible
• choosing poorly = potential serious consequences
Duties of the Donor
• Give clear instructions, help the attorney understand what the donor wants done
• Make sure it will be accepted by the institutions where it would be used
• Complete any other documents that the attorney cannot do (i.e. statutory declarations)
Duties of the Attorney
• Must act in good faith• Follow the instructions of the donor• Perform transactions with due skill and
care• Cannot delegate the power of attorney• Must respect the title (ownership) of the
donor’s property and money• Must keep proper accounts/records
The Power is in the Document
• SAFEGUARD THE ORIGINAL POA
• DON’T TAKE IT WITH YOU ON DEPLOYMENT
Termination of POA
• Terminating events
• Enduring POA
• Revocation by the Donor
Amendments to BC legislation
• September 1, 2011• Grandfathered current valid POAs• New duty to act imposed on attorneys• New formal requirements for docs after
01Sep11• Many more changes - See a lawyer
Incapacity Planning Issues FYI
• Personal care planning– e.g. Health Care Representation
Agreement
• Committeeship
• See a lawyer
WILLS
What is a Will?
The formal written statement by which a person instructs how his or her estate should be distributed after death
Why You Need a Will
• From the death of a person dying intestate until administration is granted … the personal estate and effects of the deceased person are vested in the court…. s.3 Estate Administration Act
• If one dies “Intestate” then province uses formula to distribute estate
Wills
• Basic CF Will is adequate for:
●First marriage●Single members●Simple finances●No children
Wills
• Suggest you get a Will from a Civilian Lawyer if:– Second or subsequent marriage– Home owner– RRSPs, trust funds, stocks etc.– Children– Wish to have several persons as beneficiaries
Will Kits May or May Not be Valid
Need to Re-Do Your Will?
• You should re-do your Will when:– Newly married (previous will is invalidated by
marriage)
• You should at least revisit, if not re-do, when– Children are born– Change of life circumstances
Supplementary Death Benefit (SDB) Beneficiary
• Review SDB Beneficiary form – changes in circumstances (i.e. marriage) will not automatically change SDB beneficiary
Travel Authorization Letter
• Is proof that you consent to your child traveling with a spouse or another person
• May be required to cross US or other borders with children
• Can be signed by any commissioned officer
Sandra PinardDeployment Coordinator
Part 3: Briefing on the MFRC
Activities and services for family members
Your Community, Your Resource Centre
“offering programs and services unique to the military lifestyle. ”
Key to Successful Deployments
Research shows that families that are well prepared, know where to turn in case of emergencies and have strong support systems deal most successfully with deployments.
The MFRC’s Top 3 Tips
1. Plan well - Ensure your family knows how to contact us
2. Learn about the available resources3. Get connected
Plan and Prepare
• Financial, Legal and Household
• Use the checklists provided
• Pick up a MFRC Magnet
• Single members – give the MFRC contact info to your loved ones.
Know what resources are available
• Check out the HMCS VANCOUVER Handbook
• Check out the Information Tables• Find out about Upcoming Activities• Check out the MFRC website :
www.esquimaltmfrc.com
www.esquimaltmfrc.com
Get Connected
• Join the VANCOUVER Family Network• Your Network volunteers: Shaena and
Claire [email protected]• Attend the weekly Drop In Coffee Sessions• Find out about fun activities – connect with
others like yourself.
“Helping another is always the best way to help yourself”
Upcoming Activities
• HMCS VANCOUVER Meet and Greet – 27 Jul (CPAC)
• Drop In Coffee Sessions (every Wed & switch between Esq and Colwood)
Join the VANCOUVER Family Network to receive emails and updates on activities and information from the ship.
Upcoming Activities cont.
• Formation Fun Day: Jul 16 (Naden)• Deployment Dinners: July 20, Aug 31,
Sept 28, Oct 26, Nov 23• Back to School Shopping: August 17• West Coast Welcome: Sept 10
VANCOUVER Sunday Sessions
12:00 – 1:00pm Lunch1:00 – 2:00pm CO’s Presentation2:00 – 3:00pm Network Planning Session3:00 – 4:00 Adult Workshop
Free on-site childcare from 12:30pm – 4:30pm
Get your Military Family Identification Card
(MFID)• Military Member must be present to sign
the card• Cards for Married or Common Law• Children 13 and older• Contains Member’s SN, gives you access
to the Base and services, and the MIL Discount Program
Top 4 Service requests by loved ones of Deployed Members
1. Free Mail drop off2. Staying in Touch Calls (anywhere)3. Networking Opportunities4. Respite Child Care
Single Members
We haven’t forgotten you!
Services Provided• SIT calls for parents – where ever they may
be• Newcomer activities• Postal services and VTC• Pet care and car storage advice during
deployment
Contact
Esquimalt MFRC24-hours a day / seven days a
week
(250) 363-2640Or toll-free anywhere in Canada
www.esquimaltmfrc.com
The Esquimalt MFRC is on Facebook and Twitter!!
Esquimalt MFRC Locations
• Signal Hill – (just up the hill from the Canteen Road Parking Lot)
• Lampson – (Lampson St School in the same building as the Base Language School)
• Colwood Pacific Activity Centre (CPAC) – open evenings and Saturdays.
Medical Aspects
Part 4: Briefing on Medical
The Health Care Plan, Immunizations
This Brief Classified
UNCLASSIFIED
Overview
• Staff & their experience
• Sickbay and its capabilities
• Deployment concerns– Ports, Immunizations– Medical evacuation
Staff & their experience
Sickbay Staff:• 1x Physician Assistant (WO Sean
Davoren)• 1x Medical Technician (LS Nicole Spivey)
In addition:• Casualty Clearers (~20 members of
Logistic Dept)• Everyone on board qualified in basic first-
aid.
Sickbay and its capabilities• Acute Care / Critical Care
• Evacuate those people whose illness or injuries are more serious
• Long-term Medications
• Medical Resupply
• Preventive Health & Hygiene
Deployment concerns
• Port Visits
• Immunizations
Deployment concerns
• Medical evacuation• From sea-shore• From land-land (Europe-home)
POSTAL BRIEFING
FOR PERSONNEL DEPLOYED ON 0PERATIONS
AIR LAND OR SEA
Part 5: Briefing on Sending Mail
How to get a package to a deployed member
TWO WAYS TO SEND YOUR MAIL:
Canadian Forces (CF) morale mail service
Canada Post
CF MORALE MAIL DROP OFF POINTS
MFRC Signal Hill and Lampson Mon to Fri 08:30 to 16:30 hrs
CPAC Mon to Thur 07:30 to 21:00 hrs Fri 07:30 to 18:00 hrsSat 08:30 to 17:00 hrs
FMO Office and Naden Mail RoomMon to Thurs 08:30 to 15:00 hrsFri 08:30 to 12:00 hrs Note: Wrapping paper, tape and addressesare available at Fleet Mail Office (FMO) and Naden Mail Room only.
CF MORALE MAIL SERVICE(CONTINUED)
No special services available with this service; i.e. insurance, registered mail, etc…
The only way to claim for damaged mail is through AJAG with proof of content, i.e Original receipt of the item.
WEIGHT AND SIZE FOR MAIL THROUGH CF MORALE MAIL SERVICE
The maximum weight for parcels is 20 Kgs BY ORDER OF OS LOG SERVICES NDHQ OTTAWA
Oversize and overweight parcels will not be accepted.
Example
40 CM
Max: 20Kgs
80 CM40 CM
THERE IS A MAXIMUM SIZE FOR MORALE MAIL PARCEL SEE EXAMPLE OF BOX SIZE AT EACH DROP OFF POINTS.
Aye Missew123 My StVictoria BC V9A 7N2
Tel-765-4567
Smith A.Pte 123 (Mess #)HMCS ALGONQUINPO BOX 17000 STN FORCESVICTORIA BC V9A 7N2
THE CORRECT MAILING ADDRESS FOR DEPLOYED PERSONNEL.
Contents:ChipsNewspapersBooks
Sender’s address
AddresseeDescription of contents
MAIL SENT THROUGH CANADA POST
Processed at any Postal outlet.
Postage is required on all items, letters and parcels. ****Pending Government legislation.
This option offers special services,insurance, registered mail, etc All items which are time sensitive ie:Xpresspost ,Priority courier etc, are effective only until it arrives at FMO Ops
Canada Post will continue providing free delivery of letter mail to
deployed troops through 2011. The following addresses are the only
ones Canada Post will recognize for free letter mail.
HMCS OTTAWAMember’s Name
PO Box 17000 STN Forces Victoria BC V9A 7N2
John Doe123 My StVictoria BC V9A 7N2(250)555-6767
Bloggins B.PO1 123 (Mess #)HMCS ALGONQUINPO Box 17000 STN FORCESVICTORIA BC V9A 7N2
MAIL GOING THROUGH CANADA POST
Return address
Addressee
Canada Post Custom Declaration is MANDATORY ! MAKE SURE YOU TELL THE POSTAL EMPLOYEE.
CANADA POST CUSTOMS DECLARATION
Sender:Same as on parcel
Destination:Same ason parcel
Description of contents$20.00*NCV
Sign here
x
*NCV = No Commercial Value
PROHIBITED ITEMS
Cigarettes and tobacco products; Compressed gases (aerosols); Corrosive liquids/solids (bleach, acids, ammonia);Batteries; pornographic material;Explosives;Alcoholic beverages;Drugs and narcotics (including prescription drugs);Supplementary restrictions according to host country.NOTE: Batteries are permitted if in original sealed packaging.
Note: This is not a complete list. If in doubtContact FMO.
ALL PARCELS WILL BE SCREENED
CF MAIL ROUTINGS
Mail will be sent via CMTT.
Timings are unpredictable
YOU CAN CONTACT FMO AND MFRC
FMO (250) 363-2176
MFRC (250) 363-2640
Duty free exempt on parcels from theatre; $60.00 per family member.
Duty free exempt on parcels is as follows. Ex:
Cpl Smith sends a parcel to his family whichconsists of 3 gifts for his wife and 2 children…
3 person family x $60.00 = $180.00 duty free
So if the parcels’ gifts total $230.00 in value,the addressee might be liable to pay duty onthe difference: $230.00 - $180.00= $50.00
FOR PERSONNEL SENDING MAIL BACK TO CANADA
PLEASE SEE YOUR TRUSTY MET TECH ON BOARD THE
SHIP. THEY WILL GIVE YOU THE PRICES AND CUSTOM FORM
YOU WILL NEED.
IMPORTANT IMPORTANT IMPORTANT IMPORTANT
REMEMBER TO PUT A LIST OF CONTENTS ON YOUR PARCEL AND DO NOT FORGET TO SIGN AT THE BOTTOM OF CUSTOMS FORM.
Benefits & Allowances
Part 2: Briefing on Benefits & Allowances
Plus information on Leave Travel Allowance
Benefits and Allowances
• Prior to departure• Under OPCOM CMS (before theatre)• OPCOM CEFCOM (OP MOBILE) • Under OPCOM CMS (after theatre)• Once alongside in Esquimalt
PRIOR TO DEPARTURE
Family Care Assistance
• Financial support for childcare services for SERVICE COUPLES (both deployed) or SINGLE PARENTS who have dependants less than 18 yrs of age
TB regulations:• Max $35/day with declaration• Max $75/day with receipt • For amount spent after what you normally
pay• NON-TAXABLE
PMV Storage
PMV Storage: • Commercial facility: actual reasonable
costs• Not claimable for non-commercial • On the return, up to $200 for
roadworthiness test once out of storage, before taxes. Receipts before taxes. Receipts required.required.
• One vehicleOne vehicle
Custodial Expenses
• For single members or married service couples where both are away for service reasons
• can not claim if in SQs• $275/mth (with receipts) can be paid to
ensure the security of vacant residence (extra insurance costs, lawn mowing, minor maintenance, snow removal, etc)
• Commercial service only
CMS Operational Command
Normal Sailing under CMS Command
Benefits under OPCOM CMS
• Normal Pay, PLD, Sea Duty Allowance
• 10 Minute Phone Calls Every 3 Days
• Foreign Service Compassionate Travel Allowance
OPCOM CEFCOM OP MOBILE
Once CEFCOM takes command, they will tell the CO whether the ship is
inside or outside the MARITIME EXCLUSION ZONE
LibyaEgypt
Algeria
Tunisia
Sudan
Saudi Arabia
Yemen
IraqIran
Turkey
IsraelSyria
Oman
France
Italy
GreeceSpain
OPCOM CEFCOM out of zone
• OPS Foreign Service Premium (min $745/month – non taxable)
• Hardship Allowance Level 3 (Provisional) (min $482/month–non taxable)
• Hardship Allowance Bonus (for qualified members)
• Risk Allowance Level 1 (Provisional) (min $161/month – non taxable)
• 15 Minute Phone Calls Every 3 Days• Home Leave Travel Assistance• Foreign Service Compassionate Travel
Allowance
OPCOM CEFCOM in the zone
• OPS Foreign Service Premium (min $745/month – non taxable)
• Hardship Allowance Level 4 ($642/month–non taxable)• Hardship Allowance Bonus (for qualified
members)• Risk Allowance Level 3 ($482/month – non taxable)• 15 Minute Phone Calls Every 3 Days• Home Leave Travel Assistance• Foreign Service Compassionate Travel
Allowance
OPCOM CEFCOM in the zone
• While in the box and receiving Risk Allowance level 3, regular pay and allowances are also not taxed
• Maximum amount subject to tax relief is up to what a CPO1 (level C IPC 4) earns per month, currently $8135
OPS FSP (non taxable)
Points LEVEL Amount
0 to 6 1A $745 7 to 12 1B $811
13 to 18 1C $87819 to 24 1D $94425 to 30 2A $1011 31 to 36 B $1051
etc,
Hardship Allowance
• The intent of the Hardship Allowance (HA) is to compensate for the living conditions existing at a specific post.
• Replaces Sea Duty Allowance as they both compensate for the same thing.
• If a member would loose money by going on HA, can elect to retain SDA instead (consider taxes and HA Bonus)
Hardship Allowance Levels
Taxable and non Taxable (Cdn $)Taxable and non Taxable (Cdn $)
IIIIII $482.00$482.00IVIV $642.00$642.00
Hardship Allowance Bonus
7 - 12 points 20 %
13 - 18 points 30%
19 - 24 points 40%
25 – 30 points 50%
31 – 36 points 60%
i.e. 7 mths op experience @ HA 3 = $88.20 (20% x $482)i.e. 7 mths op experience @ HA 3 = $88.20 (20% x $482)
Risk Allowance
• The intent of the Risk Allowance (RA) is to compensate for the risks associated with a specific post.
Risk allowance(non taxable)
LEVEL AMOUNT
I $161
III $482
OP MOBILE In-Theatre Benefits
(0-6) (0-6) (7-12) (7-12)
OPS FSP Points OPS FSP Points 745.00 811.00745.00 811.00
HARDSHIP - LEVEL 4 HARDSHIP - LEVEL 4 642.00642.00 642.00 642.00
HA Bonus HA Bonus (7-12 = 20%)(7-12 = 20%) 0 133.200 133.20
RISK - LEVEL 3 482.00 482.00RISK - LEVEL 3 482.00 482.00
TOTALTOTAL 1,869.00 2,068.20 1,869.00 2,068.20
Mission Leave
• Annual leave is not taken during tour
• Mission Leave is 2.5 days per month
• To be used in conjunction with your HLTA
• Travel days are not included in leave
• If leave is denied for operational reasons, special leave may be granted on return.
HLTA • When proceeding on authorized special
leave, reimbursement for transportation expenses for the return journey between member’s post and:
– the member’s home
– the member’s previous place of duty
• A reverse HLTA where the NOK comes to you
• If the CO authorizes a Third Location HLTA, then the benefit is an allowance, not a reimbursement
After OPCOM CEFCOM
Back to normal sailing
Benefits after OP MOBILE
• Normal Pay, PLD, Sea Duty Allowance
• 10 Minute Phone Calls Every 3 Days
• Foreign Service Compassionate Travel Allowance
ONCE ALONGSIDE IN ESQUIMALT
On return home
• Disembarkation Leave (7 days)
• SLTA as applicable
• Convert Unused Mission Leave to Special Leave (if applicable)
Special Leave in lieu of Mission leaveFor days on OP MOBILE:
12166-180
11151-165
10136-150
9121-135
8106-120
791-105
676-90
561-75
446-60
331-45
216-30
11-15
Special Leave in lieu of Mission leave
• Reckoned in working days• Normally consecutive• Must have served at least 30 days in
AOO
Post Combat Reintegration Allowance (PCRA)
No PCRA as this mission is not deemed a combat operation.