How to Create a Power Point Presentation

Presented by Gary English

Before You Begin

• Plan what information you need to share.

• Gather necessary information and images.

• For this exercise I will be creating a Power

Point on the “Evacuation Procedures for the

RTC Building”

Locate the PowerPoint Program

There are many ways to locate the Power Point.• Click the “Start” button at the lower left of your

screen to open its menu.• At the “Search programs and files” box type

powerpoint. • Press “Enter” and the program will start.• If there is a PowerPoint icon (orange “P”)

located on your “Taskbar” at the bottom of your screen, click it and the PowerPoint will begin.

The Display Will Look Like This

Add Text

Left click the mouse in the title placeholder box and type the title of your project.

Do the same for your name in this box.

Your Screen Should Look Something Like This:

• My Title

• My Name

Select Your Next Slide

Select “New Slide” and choose the style of slide you want to use next. Do this for each new slide you need to use. I chose “Title and Content” for my next slide.

Type Title Here and Text Below

If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:

1. Take personal belongings.

2. Close, but do not lock, doors.

3. Turn off electronics and lights.

4. Only persons with disabilities should use the elevators.

5. If elevators cannot be used, go to stairway landings and

wait for assistance.

This is what my next slide looks like.

Select Another Slide

Select “New Slide” and choose the style of slide you want to use next. If you choose a slide that does not have a text box (such as “Title Only”) and you want to add text you will need to insert a text box.

Inserting a Text Box

If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:

1. Take your keys and other personal belongings.

2. Close, but do not lock, doors.

3. Turn off electronics and lights.

4. Persons with disabilities should use the elevators.

5. If elevators cannot be used, persons with disabilities should

go to stairway landings and wait for assistance.

My slides look like this and the next one. I used the same style of slide for each.

If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those with

disabilities.

7. Using the nearest exit, move at least 500 feet from the building.

8. Do not re-enter the building until authorized by the

Department of Public Safety.

I inserted a picture here. In the following slide I will show you how to do this, and then show you how to change the “Theme” of the slide which affects its layout and color.

Inserting a Picture

• There are three ways to obtain a picture:

• Clip Art

• Copy and Paste

• Use Computer’s Snipping Tool

Use Clip Art on Your Computer

Enter What Art You Want

Click an Image to Select and Place

Adjust the Size of Your Image

Another Resizing Method

Copy and Paste

Locate an image from any source on your computer. By “right clicking” on the image a pop up window will come up with options. Select “copy image” and the image will be captured.

Use Computer’s “Snipping Tool”

• Select an image that cannot be selected for a simple “cut and paste.”

• Click the “Start” button at the bottom left of your computer screen.

Use Computer’s “Snipping Tool”

Select New to Open MenuWhen the snipping tool pop up appears click “New” then click “Rectangle Snip”. The screen goes ghost grey, and then you position the + crosshair at the end of your cursor to one corner. Hold the left mouse button down while dragging the plus sign to the opposite corner until the image is “boxed." Release the button and the image is captured.

This is What a Captured Image Looks Like

If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those with

disabilities.

7. Using the nearest exit, move at least 500 feet from the building.

8. Do not re-enter the building until authorized by the

Department of Public Safety. Selecting a “Title and Content” slide I entered my text then “right clicked” the slide and pasted the image I had just captured with the snipping tool. Clicking the image a small box appears around it. When you hover near the top of the box a crossed arrows image appears.

If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those with

disabilities.

7. Using the nearest exit, move at least 500 feet from the building.

8. Do not re-enter the building until authorized by the

Department of Public Safety. By holding down the left mouse button you can drag the image to wherever you want on your slide to position it. When you release the button the image stay where it is placed. Be careful where you place the image so as not to block from view any text as is seen here.

Continue to Add Text and Images Till You Are Finished

• Continue to add bullet points as needed.

• You can add images wherever you think they would

enhance your presentation.

• The next thing you may want to do is change the

“Theme” of the slides.

• This affects the layout of each slide’s design and the

color of the text and background.

How to Change the Theme of Your Slides

HOW TO CHANGE THE THEME OF YOUR SLIDES

Click the “Design” tab and a dropdown ribbon will come across the top of the screen.

Choose a theme and see if it looks okay to you. (You may have to try various designs until one works for you). Once selected all slides change.

Or you can select the “Background Styles” to the far right which will change the overall background color.

This is just one example with three more to follow

How to Change the Theme of Your Slides

Click the “Design” tab and a dropdown ribbon will come across the top of the screen.

Choose a theme and see if it looks okay to you. (You may have to try various designs until one works for you). Once selected all slides change.

Or you can select the “Background Styles” to the far right which will change the overall background color.

How to Change the Theme of Your Slides

Click the “Design” tab and a dropdown ribbon will come across the top of the screen.

Choose a theme and see if it looks okay to you. (You may have to try various designs until one works for you). Once selected all slides change.

Or you can select the “Background Styles” to the far right which will change the overall background color.

How to Change the Theme of Your Slides

•Click the Design tab. A dropdown ribbon will appear.•Choose a theme. See if it looks okay to you. (You may have to try various designs until one works).•Once selected all slides will change unless you right click that theme and select the “Apply to Selected Slides” then only that slide will change.•You can select the “Background Styles” to the far right which will change the overall background color only. NOTE: This is what I did.

Animating the Transition Between Slides

Animating Lines of Text or Objects

Animating Lines of Text

Adding Arrows as Pointers

Adding Arrows as Pointers

Shape Outline

Summary

• Plan your project.• Use as few lines as possible for each slide.• Use brief “key” words only.• Font (text) size should be no less than 20 pts.• Use transition and line animation sparingly.• Carefully size images.• Heavy contrasts between text and slide colors.

Evacuation Procedures for the RTC Building

Presented by Gary English

If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:

1. Take personal belongings.

2. Close, but do not lock, doors.

3. Turn off electronics and lights.

4. Only persons with disabilities should use the elevators.

5. If elevators cannot be used, go to stairway landings and

wait for assistance.

If an Evacuation is Ordered (cont.)6. Using the nearest exit, move at least 500 feet from the building.

8. Do not re-enter the building until authorized by the

Department of Public Safety.

Regional Technology Center/M-TEC (RTC) - First Floor East

• Exit using the nearest exit.• Exits are located at the far east end of the building, or at the exits

located between the two sides.• Remember to move at least 500 feet away from the building for

your safety.

Regional Technology Center/M-TEC (RTC) - First Floor West

• There are several exits

on the first floor level.

• Proceed to the closest

exit and leave the

building moving at

least 500 feet away for

your safety.

Regional Technology Center/M-TEC (RTC) - Second Floor

• There are four exits on this floor.

• Use the stairs.• Proceed to the nearest

exit and down the stairs.• Leave the building. • Move away at least 500

feet from the building for your safety.

Regional Technology Center/M-TEC (RTC) - Third Floor

• Go directly to the North or South stairwells (which ever is closest) and proceed down the stairs and out at the ground floor.

• Remember to move away from the building at least 500 feet.

• Do not re-enter the building until authorized by the Department of Public Safety.

Conclusion

• Any Questions?

• Any Comments or Suggestions for

Improvement?

• Thank You for Your Attendance.