Implementing Open Access –BU and UCL

Jean HarrisBournemouth University LLS /

UCL Open Access Team

Implementing Open Access –BU and UCL

• Background• Differences• Similarities• Challenges• Mutual support• When the money runs out…

Statistics

UCLTotal no. students: 28859UG: 15640 PG: 13219Total research funding £871.2m (2011/12)BUTotal number of students: 17313UG: 14826 PG: 2487Total research funding: £120.4m (2012/13)

Publications Management

Both use Symplectic Elements to manage publications and eprints for IR.

• UCL Library manages OA funding and publications through the Research Publications Service (RPS) and Discovery (eprints).

• BU RKE (Research and Knowledge Exchange Office) manages OA funding and BRIAN (Bournemouth Research Information

and Networking). BURO (eprints) is managed by the Library.• UCL Discovery (eprints) is supported inhouse v BURO a

hosted service.

BU-RKE

Publications Management

Institutional Repositories

UCL Discovery- metadata only and full text outputs• Total outputs: 317794 (26.6.14)• OA items

Full text (green and gold): 16185Live gold without FT: 6347(as indicated by PubMed OA data)includes theses: 2814 live FT plus 230 embargoed out of 5111

BURO from 2013 full text only• Total outputs: 2831 (30.6.14)• Public access: 2562

Staff support

UCL• Virtual Open Access Team

Gold: 4 (Manager + 3 staff)Green: 4.27 (Manager + 3.27 staff)UCL Press: 1 http://www.ucl.ac.uk/library/ucl-press/

BUOA funding: RKE 1 Manager + admin support for processing• No fulltime repository staff

Rota of 3 editorial staff, working one week in three on outputs received in Review.

1 Repository Administrator .2 1 Repository Manager .2

OA funding

UCL OA funding managed by OA Team in the Library• Combination of RCUK, UCL and Wellcome funding• at least 9,000 research pubs p.a• RCUK 2013-14 target: 693 papers

Successfully processed 796.

BU OA funding managed by RKE (Research Knowledge and Enterprise team)• No RCUK funding • £100k University funding

UCL Funding Headlines

• 796 RCUK-funded articles made OA in 2013-14• 443 Wellcome • 508 UCL Gold (August 2013-March 2014)• Around 1650 APCs paid April 2013-March

2014. • Current level of APC payments as > 2,000 p.a.

UCL funded OA compliance

OA Compliance April 2013-March 2014

To 31 March 2014 (closed)

Total Compliance

RCUK

RCUK Gold 677

RCUK Green 119

RCUK total 796 115%

WT Gold 443

UCL Gold 508

Total OA transactions 1747

Total APCs 1628

UCL pre-payment agreements

BU funded OA statistics

Total Exp. APC £

No. Articles Average APC

2011/2012 20636 16 1290

2012/2013 32529 26 1251

2013/2014 45122 34 1327(to 2.7.14)

Totals 98287 76 1293

Challenges for engagement

UCL Discovery• Metadata only outputs • Academic engagement• Difficulty sending large files• Furious about how h index is calculated in RPS • Incorrect search settings in RPS• Don’t understand the data harvesting process

Challenges for engagementBU-BURO

• 2013 to full text only• Mapping data issues• Incorrect publications display on original staff profile pages • Staff thought BURO no longer existed

Challenges for OA

UCL• Advocacy – making academics aware of the HEFCE’s

guidelines for the REF. OA team has published new guidance Open Access for the next REF

New statement issued reiterating UCL’s commitment to OA and reminding academics that ‘Non-compliant outputs will be given an unclassified score and will not be assessed in the REF’. REF Open Access policy• Engaging academics used to just accepting harvested

outputs.

Challenges for OAUCL• Versioning• Academic freedom • Multiple entries• Sheer volume- overwhelmed as UCL wants everything

to be OA UCL's policy is that all outputs should be deposited

in our institutional repository, UCL Discovery (http://www.ucl.ac.uk/library/open-access/ref/)• Timeframes- deposit on acceptance

Challenges for OA

BU• Advocacy• Academic freedom less of an issue• Academics more used to manual entry of

metadata but…• Addressing the fear of having research “stolen”.• Enforcing new directive from Pro-VC Research that

outputs in BRIAN/BURO must be considered in appraisal and pay progression.

Shared challenges

• Deposit on acceptance• Open Access options • Establishing new workflows• Moving goalposts• Flexible support• Encouraging champions in Faculties• Using the REF 2020 as a stick and a carrot for

their research

Mutual support

UCL is leading one of the new Jisc Pathfinder project with partners, Nottingham and Newcastle, aimed at establishing best practice in complying with open access mandatesAim:to produce a set of resources that will help other institutions to develop advocacy programmes, monitor and manage institutional publication activity and use open access funds effectively.

When the money runs out…

UCL• UCL as a whole supports Green OA, but assists academics to

meet their requirements through the Gold OA route.• UCL feels Gold will still be important to science disciplines and

certain funding body requirements so that whilst the AAM needs to be deposited on acceptance, many may prefer/ need to go down the Gold route.

BU• BU Funding still be available and has full support of VC. • If volumes increase decisions will need to be made.

Grateful thanks

• Catherine Sharp, UCL Open Access Funding Manager, for use of some of her UCL Gold OA slides and generous time spent answering questions. catherine.sharp@ucl.ac.uk

• Erica McLaren, UCL Discovery Manager, for help with Green OA. e.mclaren@ucl.ac.uk

• BU- RKE and other BU staff for information.

Any questions?