PES/ENG/IX/074

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A PUNJAB EDUSAT SOCIETY PRODUCTION

SUBJECT : ENGLISHCLASS : IXCHAPTER : APPLICATION AND LETTER WRITINGMODULE : PART 5- PERSONAL LETTERS

ANCHOR-1Welcome back, dear children!So far we have gone through different kinds of formal letters and applications. In this session we will discuss an important aspect of our life, personal writing. After this module you will be able to

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LEARNING OBJECTIVES Know about friendly letters Write friendly letters Send social notes Understand certain abbreviations commonly used in letters

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IMPORTANCE OF PERSONAL LETTERS

“LETTER WRITING IS THE ONLY DEVICE FOR COMBININGLONELINESS WITH GOOD COMPANY!”

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ANCHOR-2 Yes, It is so true!Friendly letters share personal feelings and information among friends and family, while social notes relay or refuse an invitation. They also express our gratitude, congratulations, or condolences. Friendly letters express your own ideas; you generally have a far wider choice of content with them than you do with a business letter. Nonetheless, an effective friendly letter must still be clearly organized and carefully thought out. Signed, Sealed, Delivered: I'm yours

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SOME IMPORTANT THINGS TO BE NOTED

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INFORMAL LETTERS

SHARING PERSONAL FEELINGS

SOCIAL NOTES

PERSONAL GRATITUDE

SHARING INFORMATION

CONGRATULATION LETTERS

CONDOLENCE LETTERS

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We need to know a general format for the personal letters as it is slightly different from the formal letter writing. Let us look at the differences in personal letters with respect to the formal letters

You need not write your address within the letter just write the date in place of the address you write in official letters

The subscript should be written on the left side of the page itself. It is a new method in use these days. All things are aligned to the left these days except the date.

No punctuation marks are used in the entire letter. Hence it is called open punctuation letter

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It shall be clear through the following example

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March 25, 2009

Balakrishna Swamy36, Chowringhee laneCalcutta

Dear Balu

With LoveMrinal

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You can see in the above example that no commas are used after each line as we had done in the official letters. This is done in order to make the letters informal and hence friendly in nature.

What happens when you get a gift you detest . It still deserves a thank you note. Don't lie and gush about the gift. Instead, be polite and more general in your thanks. After all, a gift is just that— a gift rather than an obligation.

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Here is a sample of a personal ‘Thank You’ letter.

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March 25, 2009

Jyoita SheshanTikona ParkDelhiDear Aunt

Thank you for the lovely soft quilt. The colors exactly match the decor of my den: lime green, bright purple, and day-glow orange. It was very thoughtful of you to make me a gift that is functional as well as beautiful: You know how I always get cold at night watching the Boogie Woogie. Now I can snuggle up in my quilt and enjoy the show. You know I will treasure the valued gift for years and think of you with great affection.

FondlyMrinal

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Letters of Condolence

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A letter of condolence is much more appreciated than a phone call because it's tangible proof that the person cared enough to write. Many people keep meaningful letters of condolence and re-read them in times of pain. Letters of condolence must be written with tact and sincerity.

Here is one letter written by Abraham Lincoln condoning the death of five sons of a lady who had lost their lives in the battle field.

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Abraham Lincoln wrote the following letter of condolence

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Executive Mansion, WashingtonNovember 21,1864

Mrs. Bixby

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Boston, Massachusetts

Dear Madam

I have been shown in the files of the War Department a statement of the Adjutant-General of Massachusetts that you are the mother of five sons, who had died gloriously on the battle field. I feel how weak and fruitless must be any words of mine which should attempt to beguile you from the grief of a loss, so overwhelming.

But I cannot refrain from tendering to you the consolation that may be found in the thanks for the Republic they died to save. I pray that our Heavenly Father may assuage the anguish of your bereavement, and leave you only the cherished memory of the loved and lost, and the solemn pride that must be yours, to have laid so costly a sacrifice, upon the altar of freedom.

Yours sincerelyAbraham Lincoln

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Finally ,in the last episode of this chapter we learnt the different aspects of a personal letter. These letters are more flexible in terms of format. They carry emotions and speak about the relation between the writers and for whom it is written. One must have a good vocabulary to express their feelings. The styles of these letters vary from person to person. But before we end the chapter we must recheck what all have we learnt.

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Question and Answer Session

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What is the role of personal letters?

Ans-Friendly letters share personal feelings and information among friends and relatives.

What are social notes?

Ans- Social notes relay or refuse an invitation.

Why are personal letters also called open punctuation letters?

Ans-No punctuation marks are used in the entire letter.

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Give one basic difference between the formats of the personal letter which distinguishes itself from the formal letters.

Ans-Sender's address is usually not written in personal letters.

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Tips for writing good letters

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Summing up, dear children, let’s look at this image with some important tips for writing informal letters.

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TEXT WITH VO.Make sure that they are well written. It can be very annoying for someone to have to struggle to read handwriting. Always use your best and clearest handwriting.Think about what you want to say. If necessary make some notes on a separate sheet of paper first. This will ensure that you do not forget anything.

Think about to whom you are writing the letter. Use the right style of writing and language — formal or informal, business like or friendly.

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Make sure that they are well written.

Write in your best handwriting.

Think about what you want to say.

The layout of your letter should be in short

paragraphs.

If necessary,make some notes separately on a small sheet of paper, so that you do not forget anything.

Use the right style of writing and language, depending upon the person to whom you are writing.

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Lay out your letter using paragraphs. This makes it easier for the reader.

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Abbreviations Used in Letter Writing

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•asap = as soon as possible•cc = carbon copy (when you send a copy of a letter to more than one person,you use this abbreviation to let them know)•enc. = enclosure (when you include other papers with your letter)•pp = per procurationem (A Latin phrase meaning that you are signing the letteron somebody else's behalf; if they are not there to sign it themselves, etc) •ps = postscript (when you want to add something after you've finished andsigned it) •pto (informal) = please turn over (to make sure that the other person knows theletter continues on the other side of the page)•RSVP = please reply

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So children, we come to the end of this chapter and our series of application and letter-writing.We have learnt the following things:

Introduction to letter-writing. Different types of letters Importance of different types of letters Different formats for various letters Common errors made in letter-writing

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With this, we come to the end to our last module on Letter Writing. I am confident that by now, you’d have mastered the art of letter writing, for whatever occasion that you’d need. Remember, its practice that makes a man perfect. I hope you will not desist in writing a few letters till you achieve perfection that will go a long way into shaping your professionalism in future. This is your very own anchor signing off. Until next time, good bye and good luck.

This script has been reviewed by-___________________

Date-____________________

Word Count- 1275

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