Leadership and Project Management: Twins Separated at Birth

Slide 1

presented by

Lou Russell, Russell Martin & Associates

(317) 475-9311

[email protected]

@nolecture

www.russellmartin.com

LEADERSHIP AND PROJECT MANAGEMENT:

TWINS SEPARATED AT BIRTH

mailto:[email protected]

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http://www.clker.com/clipart-2192.html

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What’s on Your To-Do List?

© Russell Martin & Associates www.russellmartin.com

What Is A Project?

Consider the following:

1. If you CANNOT finish it in less then four hours uninterrupted...

2. If you need anyone else’s help…

3. If it has been on your to-do list for more then one month…

4. If you are unsure how to measure DONE…


A Model for High Performance

Behaviors / Motivators Behaviors / Motivators

High Performing

Team

Trust / Alignment

Accountability (self / others)

Strengths and Challenges

Processes, Roles, Measures

Vision, Mission, Values

SELF TEAM

EQ

Vision, Mission, Values


Emotional Intelligence

9 © Developed by Russell Martin & Associates www.russellmartin.com


Defining Emotional Intelligence

EQ

Cognition

Behavior

Competency Decision Making (Superior Performance)

360

Assessments

Performance

Reviews

DISC

Motivators

Multiple

Intelligence

Memory

An team or individual with

mediocre IQ but high EQ

will outperform a team with

the highest IQ and low

EQ.


Dare to

Properly

Manage

Resources!

Define Plan Manage Review END START

1. Set Business

Objectives

2. Establish Project

Scope

3. Set Project

Objectives

4. Mitigate Risks

5. Establish Constraints

6. Plan

communications

7. Establish

Governance Plan

1. Determine

Milestones

2. Schedule

Task

Dependencies

3. Adjust for

Resource

Dependencies

4. Create budget

1. Control work

in progress

2. Provide

status and

feedback

3. Leverage

Governance

4. Resolve

conflict

1. Close the project

2. Turn over

deliverables

3. Hold Project

Review

4. Celebrate

accomplishments

Steps to Great Projects

initiate plan monitor close


Projects are Flash Mobs

Project

Manager

Project

Sponsor

Project

Stakeholders

Dance Of The

Commuters: 400-

strong 'flash mob'

gets funky at

Liverpool Street

Station


Project Charter:

Scope Diagram

Business Objectives (Increase Revenue, Avoid Cost) Primary: Employee: Loyalty and pride, sense of belonging which leads to retention

and better recruitment to avoid the cost of re-hiring.

Secondary: Build good will and establish 3rd party relationships which can serve as

a crisis shield should their be crises about business or brand to improve revenue.

Project Objectives

Quick N’ Dirty Risk: Size (1-10 big) _____3______ Structure (1-10 no reqmnts) _____6_______ Technology (1-10 new) _____3_______ Average _____4_______

RISK FACTOR LIKELIHOOD (L, M, H) IMPACT (L, M, H) PREVENT BY REACT BY

There are not enough

volunteers

M H Increased communication ahead of time

Ask volunteers to ask

friends

Type of charity work is not

realistic for our volunteers

M H Visit charity early to clarify scope of

work

Negotiate scope of work

Constraints: Can’t move Moves little Negotiate

Time Published day, can’t be moved

Cost Not an unlimited budget

Quality/Scope Could do a smaller event

United Way

• 30-50% of all employees are involved

• Projects should have a minimum duration of 2 hours and a maximum

duration of 5 hours (9AM-2PM)

• Include at least one on-site assembly project for employees who

cannot leave the worksite

Charities Sponsor

: CEO

Volunteer

Day

Project

Catering

Volunteers

Food

Budget

Sch

ed

ule

Budget A

va

ilab

le Corporate

Communication

Employees

Communication Plan

Status

Tra

inin

g

Governance Needs


More Risk


Business

Change

Technology

Barriers to Learning

Workload

Issue

Issues

become

tasks


Project Charter: United Way

Stakeholder Goal Frequency Medium Goal

Project Sponsor All is well Weekly Email Status Report

Project Sponsor All is well Weekly Visit Pop In…

Construction Schedule Weekly Email Status Report

Communications Strategy

Type of Change (requirements, budget, scope, etc.)

Final Decision Makers Consulted Comments

Change in budget, schedule Project Sponsor Project Manager

Change in requirements Subject Matter Expert Project Manager Assumes no change in budget, schedule

Quality Issues Project Manager Functional Area

Governance Strategy


A Simple Spreadsheet

Allows you to sort by date, task manager, or completed

Task Task Owner

Helpers Due Comments Complete

Finalize Project Charter

Maria 6/8/11 √

Survey Crew Tim: Vendor

6/12/11

Study SME Content

Maria 6/12/11

Create Draft Guide

Maria 6/15/11

Review and Approve Content

Jo: Gold Standards

6/20/11


1. Name the positive emotion you just experienced as you imagined

this story on this line. The emotion you felt : __________.

2. Rank the intensity of that emotion (1 = low, 10 = high): _____.

3. What factors contributed to your feelings about the successes?

How Do You Feel?


1. Name the negative emotion you just experienced as you imagined

this story on this line. The emotion you felt: __________.

2. Rank the intensity of that emotion (1 = low, 10 = high): _____.

3. What factors contributed to your feelings about the problems?

How Do You Feel?


50%

25%

75%

100% people

said…

job is

extremely

stressful

job is #1

stressor

stress worse than

a generation ago


This information was

obtained in the 1990's in

large surveys by

Northwestern National

Life Insurance Co,

Princeton Survey

Research Associates, St.

Paul Fire and Marine

Insurance Co., Yale

University and The

Families and Work

Institute.

50%

25%

75%

100%

job is

extremely

stressful

job is #1

stressor

stress worse than

a generation ago


Education

Leadership and Project Management: Twins Separated at Birth