Manual of functions step by step microsoft word 2007

MANUAL OF FUNCTIONS STEP BY STEP MICROSOFT WORD 2007

Rafael Alejandro romero rojas

Sena

Instructor: Alfonzo caro portillo

Bogotá d.c

1 de enero de 2010

CONTENT

1. INTRODUCTION

2. Understand the installation and use of the tool.

3. Provide recognition for the reader of the work environment of the MS tool. Word 2007

4. Make brief description of the tabs located in the Ribbon

5. Generate general objectives and specific objectives of the manual

6. Descriptive statistics (Graphics Tools):

a. Steps to enter and exit Word 2007 b. Steps to save or open a file c. Steps to insert style Wordart d. Steps for working with office button e. Steps to work with the format box f. Steps to insert bullets and symbols g. Steps to set type, font style, size, color, Underline style and effects to text . h. Steps to format a table i. Steps to Change Case j. Steps to set up a page k. Steps to insert equations l. Steps for working with forms and style formatting Wordart

m. Steps to insert chart n. Steps to print a file

o. Steps to insert watermarks and frames to Document

p. steps to insert comments to document q. steps for working with text boxes

7. Conduct research on software that can replace MS. Word and understand their strengths and weaknesses

Introduction

A text processor is a computer science program that allows the creation, modification and impression of documents, fundamentally of text. The present text processors allow to very create drafted and complex documents with the inclusion in such of diverse tables, graphs, images and other objects. Also, they incorporate tools outposts for the orthographic correction, customized letter creation, letters model, groups and other many applications that allow to maximize the yield of any work that requires the document creation of type text.

2. Understand the installation and utility of the tool

Installation:

First and Student 2007 in the unit of DVD or CD inserts the CD of installation of Office Home.

1.

2.

3.

Now you click with the right

button of mouse in Beginning

and select the option to

explore.

Click in the button beginning

We give to double click in the DVD unit or CD.

Double click in the file setup.exe.

It will appear the window Control of user accounts. We will Click in Continuing

4.

5.

In order to install the program, two options exist: “To install Microsoft Office with a product key” and “To install Microsoft Office without the product key.

We will leave the space in soft where it requests the key to us and we will give a click him in continuing.

It will appear a message in which one will notice to you that you will be able to use the program a limited number of times and we will give a click him in no.

Here we read the terms of license for software of Microsoft.

And we will give a click him in the option to continue.

We will give to click in Acceptance the terms him of the contract. In order to continue

6.

7.

8. When finalizing the previous steps we can use our ofimáticas tools like Word, Excel, already power point etc.

In the window It chooses the installation that wishes, selects the option To install now and we will give a click him to continue the installation.

Next, it will appear the window process of installation and we waited for approximate mind of 20 to 25 minutes while the program settles.

When the process has culminated we will give him to close and our program will be installed in our operating system

3. To make the recognition for the reader of the surroundings of work of the work tool MS Word 2007

Description of the screen of Word

When we opened the application of Word is observed a typical window of Windows that contains a document in target that automatically opens by defect when opening the program.

Menus of control, title and bellboys to maximize, to diminish and to closeThis menu has the function to control the window of Word

In the title of the window of Word it appears the name of the present document

Bellboys to maximize, to diminish and to close

Bar of fast access: With this bar, the program allows us to place at sight and more by hand those tools than we are going to use of habitual way in our daily work.

bellboys to maximize, to diminish and to close

To maximize: when maximizing we do that the window of the program occupies of way completes the screen of our computer.

Bar of Tools of Fast Accesses

With this bar, the program allows us to place at sight and more by hand those tools than we are going to use of habitual way in our daily work.

Office Button

The button of Microsoft Office such contains commandos available in previous versions of Microsoft Office like New, to open, to keep, to print, to prepare, to publish and to close.

To diminish: when diminishing the window this one disappears of our Vista in the screen of the computer, being reduced to an icon in the bar of beginning of Windows.

To close: in order to close a document we can choose to press the cross that appears straight in the superior end of the title bar.

Cinta de opciones

Document window

1. Rule

SCROLL BARS

The tape of options has been designed to help to find the commandos easily him necessary to complete a task. The commandos organize themselves in logical groups that they meet in cards. Each card is related to a type of activity (like writing or designing a page). In order to reduce the confusion, some cards only are when it is necessary

In our visual route on the screen of the program, we see immediately underneath the bellboys, the call regulates. One is a graduated scale that allows us to govern the margins, the drains and the tabulators.

Status Bar

The state bar that shows useful information on the state of the document in use.

2. ZOOM

They allow to make drags, to move us by the document, basically above and down in real time. The superior piquito “raises to us” in the document, the inferior piquito “lowers to us” and the gray square, “the elevator” is del that we can drag to move in the document to see its different zones.

The bar of inferior displacement allows to move us to visualize all the document when the width of he himself surpasses the one of the window of the program.

In this we will know in which page of the document is located the cursor, whichever words has our document, as it is the language of the active dictionary

3. bellboys of Vista way

the bar of tasks

This application is going to allow to us to approach and to move away the Vista of the document.

These icons serve us to visualize our document of different forms.

In this bar we can see the right the clock with the hour, the left the button of Beginning and in its central zone, the programs that we

have in execution at that moment in the computer.

4. To make brief description of the located eyelashes in the tape of options

Description of the eyelashes

Cinta de options

1. Pestaña Inicio.

The tape of options has been designed to help to find the commandos easily him necessary to complete a task. The commandos organize themselves in logical groups, that they meet in cards. Each card is related to a type of activity (like writing or designing a page). In order to reduce the confusion, some cards only are when it is necessary

We found boxes as it carries papers, source, paragraph, styles, edition In that document styles are generated, forms, sizes source colors text Modifications directions of the text (source) viñetas, enumerations, negrilla, cursiva elaboration of mathematical functions thanks to the tools subscript and superscript to add drains along with other little accidental functions at the time of text elaboration.

2. Pestaña insertar

3. Eyelash Design of page

In this box we will find different tools between which they are most important like creating or drawing tables to insert drawings anagrams, useful forms to say to things of interest, creating along with headed footer for works and letters, adding to him numbers to each page of an extensive work, modifying the style of the source, creating text pictures, equations and symbols that are a form to insert elements, wished (in if adding, putting, to redesign it is the function to insert)

The menu of page design is used to make changes of styles to the pages of our document. These changes include change of margins, direction of the paper, creation of columns periodic type, to assign to color of page and edges to the page

4. Pestaña referencias

5. Pestaña revisar

The menu of references we used it to create documents that include content table, notes to wears, appointments and reference sheet in format APA

The eyelash To review we used many important functions like publishing a work in group and assigning the language so that the dictionary indicates possible orthographic and grammar errors to us in the document.

General objetive

To create a manual in which we learn to handle the Word program, to know it and to know its parts.

Specific objetives

- To know the functions the tape of options.

- To know the eyelashes the tape of options and their boxes.

- To use the tools that to us the program offers

Descriptive procedures (Graphical Tools):

a. STEPS TO ENTER AND TO LEAVE DE WORD 2007.

In order to enter Word we will follow the following steps:

1. Being in our writing-desk we give to Click on the button Beginning him of the bar of tasks of Windows.

2. When we give him click to the button beginning unfolds a menu in which we will give to the option all the programs him.

The menu beginning is an element of the user interface in the line of products Microsoft Windows, that works like central point for the launching of applications and, additionally, to place direct access of

In this option we will find many applications like Microsoft office that in this case is the one that we needed

In this option we will find many applications like Microsoft office that in this case is the one that we needed

3. After having dice to him click in all the programs it will appear another menu where we will locate Microsoft office and in this a submenu unfolds we will find the application Microsoft Word 2007

Microsoft Office is a package of programs for office developed for the systems

Microsoft Windows

Microsoft Office is a package of programs for office developed for the systems

Microsoft Windows

MICROSOFT WORD

Microsoft Word is a software destined to the word processing and to this we will give a click him to begin to work.

MICROSOFT WORD

Microsoft Word is a software destined to the word processing and to this we will give a click him to begin to work.

4. And when giving him click to our application Microsoft Word 2007 will appear to us a window like this:

But we very used the followed program, it will appear us of one more a faster and direct way when doing click on the menu of Beginning. For example:

When being in the writing-desk we will give click him at beginning and the menu will be opened in which we will find to Word in the superior part of like faster access

When being in the writing-desk we will give click him at beginning and the menu will be opened in which we will find to Word in the superior part of like faster access

We will give click him to the application and followed this it will

appear to us the window of Word.

We will give click him to the application and followed this it will

appear to us the window of Word.

Or also there is another option to enter more express Microsoft Word 2007 is making a direct access to Word in the writing-desk. like the following one:

a. STEPS TO KEEP OR TO OPEN A FILE

1. In order to keep a file that tangamos open what we plow is to go to the bar of tools of fast access and we will give click him to the option to keep.

Direct access to Microsoft Word 2007: when giving it doubles click him took us screen to the main of the program

Direct access to Microsoft Word 2007: when giving it doubles click him took us screen to the main of the program

We will give click him in this tool to keep our file or document.

We will give click him in this tool to keep our file or document.

Also we can give to a click in the button of Microsoft office and of this a menu unfolds in which we will give him in the option to keep like.Example:

2.

This button located in the bar of title of the window of the application, gives access us to a menu which we will find the option to keep like

This button located in the bar of title of the window of the application, gives access us to a menu which we will find the option to keep like

To keep like: it keeps a document on which there are been working. If the document is of new creation it will ask the program to us as it is going to be its name and its

When giving him click to an a the option to keep as it appears to us a window like this:

Beam click in the button to keep will appear in the bar of the title the name that we have given the document.

Also it is we can use the F12 key. And we will see the window keep like.

Here we will give the name him to our document.

Place of your computer where you wish to keep

your file.

Place of your computer where you wish to keep

your file.

In this option we will give type him of document that we want that it is kept saved

In this option we will give type him of document that we want that it is kept saved

Here we will give click him to keep our document

b. STEPS TO INSERT WORTART STYLE

1. In order to insert style of wortart we will go to the tape of tools and we will give him in the eyelash to insert.

2. When selecting the eyelash to insert appears several types of boxes of which we will go to the text box and will select to the tool wordart.

We will give Click him in inserting

Tex boxClick in the tool wordart..

3. When giving him click to the tool wordart appears to us a menu with different type from styles for our sources in which we will choose the one that more we like or the one that we need.

4. When choosing our style of wordart our program shows a window to us where we can write the text which we also want we can change type of fuete, size, negrita and cursiva.

Wordart styles .

With this we can put to him so large, negrilla and cursiva to our text.

With this we can change the source style

Here we will have to write text.

In this part we will give click him to finalize and our text already to be ready

c. STEPS TO WORK WITH BUTTON OFFICE

1. The button of Microsoft Office replaces the menu File and is located in the left superior corner of these programs of Microsoft Office.

2. We will go to the button of office and we will give click to see its content him, which this offers to us and what we can do with himl.

Here we can create a new Document

In this option we can open a Document that already we have kept

This option is for keeping the Changes that we do toHim to our document.

This it kept the documentt to us in which we are working.

With this we can issue the Order to him to print our document.

It prepares our document and Last ones I am called on to him to complete it.

It helps us share ourDocument to more people

When doing click in the button of Microsoft Office, we will see the same basic applications available in previous versions of Microsoft Office to open, to keep and to print the file.

1. .This it is for closing our file And to take step one new oneE. STEPS TO WORK WITH THE BOX FORMATOne of the greatest

advantages of the word processing with the computer, is its capacity to at any time change to the format of the text and document. Barra de Formato contains bellboys and lists that unfold for all the things that people more often change on the aspect of her text, like the color, size and source. Then we go to the appointment of tools and give to click in the eyelash beginning and will see the tools that helped to give format us to our text.

Fountain

It unfolds one list with all the sources that are installed in their computer. The top of the list the sources used more recently are seen.

Size of the Source

It shows a list of sizes of the sources from 8 to 72 points. In order to change the size of the source of the text it selects to he himself and it writes or it selects the wished size. (If it writes it, it tightens TO ENTER so that that size is applied.) If first it changes the size of the source and later it writes, will be only affected the new text.

Bold, Italic, Underline

Establish styles of sources. These bellboys exchange their styles with himself or no. It can get to have all in S.A. same time.

In order to apply a source style, it selects the text and it clicks in the button for the style that it wants. The button is pressed. In order to remove the style, it selects the text and it clicks in the pressed button. The style is removed and the button returns to its starting point..

Aligned

Fit the way in which their paragraphs will be aligned in the page, this is the form in which they will be justified. Their options are: Flush left, Flush right and To justify. The lines in each button show as it is the effect of he himself. In order To justify, the spaced one between the words will have to change, to obtain both even margins, left and the right. This can be little attractive unless it has long paragraphs.

Numbering & Bullets

To create lists that are numbered or established automatically with viñetas. These bellboys are applied with their styles by defect, as he is such in bellboys, single until he has used a different style for numeration or viñetas. From then they will be applied with the style used more recently.

In order to use a style in addition del that appears by defect, uses the menu Format Numeration and Viñetas. Several formats are available standard from the box of dialogue, or can create one of same you.

Interline

The arrow in the right of the button opens a list of elections of espaciamiento of line. It serves to give space between each line.

Sangría

Diminish or you increase the drain of the paragraph (s) selected with a shutdown of the tabulator by each click. These bellboys include the shutdowns of the tabulator by defect for as well as that you create. It is confuses when you do not wait for this conduct.

Edges

It changes the type of edge shown with himself and it does not stop the selected item. There the arrow opens a list to be able to choose the wished edge.

Resalte

It does just like it makes a good resaltador. It applies color upon its text. This is frequently used when the marking documents so that others review them or to indicate where it has made changes. The dark colors are good only if the text outside a clear color. The arrow opens a list with the trowel of colors to be able to choose, even No. A bar shows the name of the chosen color.

Font color

It fits the color of the text selected with the color of the bar underneath the A. The arrow shows a trowel of colors to choose. This trowel can be dragged to float. A bar indicates the name of the color of each square of the trowe.

F.STEPS TO INSERT VIÑETAS AND SYMBOLS

1. first which everything we selected the text that we want to modify with viñetas or symbols.

The text must be selected to be able to add or viñetas to him or any type of symbol.

1. When the text that we needed to be modified this selecting we will go to the tape of options and we will give to the eyelash beginning him and we will look for viñetas in the box paragraph.

2. When giving him click to our option viñetas automatically the text was ordered, we can organize it by symbols, numbers or letters.

To create lists that are numbered or established automatically with viñetas. These bellboys are applied with their styles by defect

If we give click here him it ordered the text to us with viñetas.

3. The text was ordered with viñetas

g. Steps to place type, styles of source, size, color,

Style of emphasized and effects to the text.

1. First we selected the word or the text to which we want to modify soon we will go to the tape of options and in her we will use the box of source.

Example

This it is the text that we will modify with the tools of the box of source therefore necessary to selecionar it.

Box of source this serves to give format to our text and is the one that we will use to make this point.

2. when text is selected will start to modify it follows we will click Font and select the desired option such as font (letter), font style, size, font color, underline style, and effects such as : strikethrough, double strikethrough, superscript, subscript, shadow, contour, embossed, engraved, small caps, uppercase, hidden.

It changes the source style

This there am is the one that changes the size of the

It reduces and it increases the size of the source

Negrita: it applies the negrita format to the selected text

Cursiva: it applies the cursiva format to the selected text.

It changes the color of the source

It is that tool that emphasizes the text that we select.

Effects to the text:

Erased: it draws up a line in the middle of the selected text.

Subscript: it creates very small letters underneath the line of the text base.

Superscript: it creates very small letters on the line of the text base.

To change to small letters or CAPITAL LETTERS: it changes to the subject selected to capital letter or small letters

It changes the aspect of the text as if he was noticeable with a

Ejemplo

h. Steps to give format to a table.

1. In order to give him to format to a table table we will have to go to the tape of options and selected the beginning eyelash in which we found types from boxes with its tools different and of them we will choose the box paragraph and we will give the option embroiders and with this we will be able to give format him to a table.

Ejemplo:

The tape of options, is a component of the User interface of Word Microsoft Office, has been designed to help to find the commandos easily him necessary to complete a task. In order to reduce the agglomeration in screen, SOME CARDS ONLY ARE WHEN THEY ARE NECESSARY.

When giving him click to this option will not give a serious one of functions with the q we can give format to our table.

In order to give format to a table first we will have to create a table in the tape of options, inserted eyelash of and going to the box of tables.Ejemplo:

2. When giving him click in the option embroiders appears to us a menu with different types from modifications for a table.

Boxes: The tables are made up of rows and columns of cells that can be filled up with text and graphs. The tables are often used to organize the information.

And when giving him click to this tool aprese a menu in which it will say to us as we want our table that is to say, with whichever columns and whichever rows.

These are the wild options that the tool offers us to give format to our table

3. When giving him Click in EDGES: It allows to define the style of the line of the edge, color of the edge, wide and to clear and to put line. when having selected a table and we give him in some of the following options we will be giving format this.

EJEMPLO

As for example we give click him to the option wild external the table that we have selected was with an edge around this.

I. STEPS TO CHANGE CAPITAL LETTER AND SMALL LETTER

1. In order to vice versa turn a text of small letter to capital letter or first we will have to select the text that we want is changed.

2. After selecting the text we will go to the tape options, eyelash of beginning and in this we will go to the box source and we selected the option to change to small letters and capital letters and will change our text selecting that to necessary for this.

In order to change to capital letters and small letters it is necessary to select the text

This it is the option to vice versa give a change to our text or of small letter to capital letter or

With this menu we can change our selected text. Of small letter to capital letter that is the option that is used almost always in this case

Ejemplo:

j. Steps to form a page

This becomes so that at the time of printing the document we do not have problems with the configuration of he himself and lose the formats that we have established.

1.

We activated the card Design of page.

It allows to apply and to form the margins direction of the paper and size of paper.

It allows to apply and to form the space of the drain and the document.

It allows to add page a wild water mark and to change the color of the page.

2. In agreement with the previous description we can define a configuration to our pages as we wish.

k. Steps to insert equations

1.

2.

We will go to the eyelash to insert

Tin-plate the eyelash to insert we will go to the box symbol and we selected equation.

And we selected of a list of equations with previous or frequently used format.

l. Steps to work with forms and to give format to style of Wordart

1.

2.

3.


In the eyelash to insert we will look for the box illustrations and we choose the option forms

This option shows the different forms to us that are used in Word and in this we will choose the one that seems necessary to us for our document.

Ejemplo:

m. Steps to insert organizational chart

The organizational charts: they are graphical compounds, which are grouped in agreement with a level of hierarchy to represent the parts that integrate a whole.

1.

2.

Formas

Formas


n. Steps to print a file

1. In order to print our document we will go to the button of office and we will give click him in the option to print.

In l box illustrations we will go to esmartart and we will give click him you exceed this and this it will open the following window to us.

In this window we can choose the type of organizational chart that we need according to the form which we want that it is organized our information.

Click in the buttonoffice

We will give a click him to the option to print and it will open a window to us where him it will give several options us to print our document.

2.

Here we choose the printer

In this option we can choose the option to print all the document, the present page or can choose the leaves that we want to print

Here we choose whichever copies we want of the document that we are going to print

Here we can choose the size of the paper that we want for our document either letter or office and other options

And finally we will give click in the option to accept to print the agreement document since we have formed it..

o. Steps to insert mark of water and marks to the document

1. In order to insert water mark we will have q to go to the eyelash page design and to locate the option water mark in the box page bottom

2

Click in the eyelash page design

And in the box of page bottom we choose the option water mark.

With this option we can give a customized water mark that is to say, we can choose an image that we must in our computer and use it as water frame

Here we can choose some of the options that to us the program offers In this option we can clear the water

mark that we have inserted previously

3. And to insert marks to the document we will again go to the eyelash to insert and in the box bottom of wild page we choose the page option

4.


In the box bottom of wild page we choose the page tool and it showed the following window to us

Aquí escogemos el estilo del marco

Here we can choose the type of the frame of the document.

This option allows to give color us to our frame

In this option we will be able to give one more a more customized form him to our frame like with images.

And after to have taken our options from frame we will give click in accepting and the page will appear with the frame that we selected

In this option it will not allow to only put the frame to him to all the document or to the page where we are

Here we have a previous Vista of the frame according to the options that we choose of the window.

p. Steps to insert commentaries to the document

1. For inserted commentary we must to locate in document to that we want to add commentaries and to select the part where we wished to add it, later we go to the eyelash to review and selected to add commentary.

2 soon we were located in the eyelash to review and we give a click him in new commentary that is in the box commentaries.

This it will be able to give a wide one us to our frame or will be able to leave the margin thinnest

First we did not locate in the document and we selected the part to which we wished to add a commentary.

We give click him in the eyelashrevisar

3.

Q. steps to work with text pictures

1. In order to create a text picture we will have to open the eyelash to insert and later to look for the option of text picture in the box text.

And being in the box commentaries we give a click him in new commentary and this automatically will give a space us to write our commentary to the right of the document.

This is the part of the document to which we wished him to comment out

Here we will write our commentary.

We can comment out many.


And in the box text we will give to click to the tool text picture him, and this it will give several options us of pictures

2

Here they are the options of text pictures that the program offers to us.

In this option the program will allow us to draw our text picture.

Tool of text picture

7. To make the investigation of Software that can replace to MS. Word and to include/understand its advantages and weaknesses.

OpenOffice.org Writer

This program can be a good choice to replace Word 2007 and this is a word processor office suite. Writer can export text files to PDF and HTML formats without additional software, which allows it to be used as a WYSIWYG editor to create and edit pages

© For the nonexpert user OpenOffice.org it offers the following advantages:

He is free, is possible to be unloaded gratuitously of Internet, to be copied and to be redistributed, all this of completely legal form.

With time all the programs expire, remain obsolete; OpenOffice.org, not: you always can gratuitously go to its page Web and descargarte the last updated and improved version.

With OpenOffice.org you have complete freedom to choose the operating system that you wish. If you are very of you hang of Windows and you look for them the simplicity of use of a Mac or the adventure and innovation of Linux, there is no problem: you buy the Mac or you install Linux, unloading ready the corresponding version of OpenOffice.org and.

Of the same, with OpenOffice.org you are in favor out of danger if you have necessity to publish your documents in a computer that works with an operating system different from yours. You can survive (computer science speaking) in diverse surroundings.

He is very compatible with Microsoft Office: the text documents, spreadsheets and presentations of MS Office can be opened, be published satisfactorily and be kept with OpenOffice.org.

© OpenOffice.org Winter also has its disadvantages:

That it is not Microsoft Office and it must purify some aspects

It does not include a servant email nor does one authenticate data base.

The users of Microsoft missed a program of mail and data base.

Something slow, few functions, compared with other similar programs, something erratic in the operation.

Lack customary Lacks mail manager and the spelling is poor

Mutual incompatibility from Word to its archives

you it installs it like predetermined

in order to draw he is bad

It does not include data base, it requires Java and the interface is somewhat

It takes much in loading

THIS IS THE WINDOW OF OpenOffice.org Writer:

Education

Manual of functions step by step microsoft word 2007