MUSM7032

Museum and Gallery Administration

Week 2

DATE TIME TOPIC CONTENT READINGS Week 2 10th Oct

9-30am-12-30pm

Projects in the Cultural Sector

AT AUSTRALIAN MUSEUM Planning and delivering major projects Visit to AGNSW at 11-00am

Reading 11. Reading 12.

12-30-1-30pm LUNCH

1-30pm- 4-30pm

Projects in the Cultural Sector (cont)

AT SYDNEY UNI Planning and Delivering Smaller projects

A handout will be provided

Projects in the Cultural Sector

Legislation/Constitution

Vision/Mission/Purpose

Strategic Plan

Operations Projects

What is a project?

What is project management?

What isn’t it?

Major Museum & Gallery Projects...

• Increase the ability of the organisation to deliver its purpose

• Sometimes enable the organisation to change its purpose

Major Museum and Gallery projects are linked to strategic

changeEg:• Re-branding• Raising profile• Growing support• Expanding programs• Increasing income• Internal reorganisation• Cultural regeneration

Notable Museum & Gallery Projects

• 1997 Guggenheim Bilbao• 1998 Te Papa• 2000 British Museum Great Court (and many other

Millenium projects in UK)• 2001 National Museum of Australia• 2003 NGV, Ian Potter Centre at Federation Square• 2004 MOMA, New York• 2004 National Museum of the American Indian• 2006 Musee du Quai Branly• 2008 Cal Academy of Sciences

Main Stages of Projects

• Initial proposal

• Concept

• Definition

• Planning

• Construction

• Completion

Major Project Teams include:

• Project Sponsor• Project Manager• Architect• Structural engineers• Mechanical services

• Electrical services• Cost planners• Schedulers • Legal advice

AGNSW

Look out for:

• How do projects fit within the AGNSW organisation?

• What stage are their major projects at?

• Who’s on the team?

• What are the project objectives?

• Are there strategic changes?

Managing Projects in Museums & Galleries

• The Process

• The Tools

Main Stages of Projects

• Initial proposal

• Concept

• Definition

• Planning

• Construction

• Completion

Cost - Time - Quality Triangle

CostQuality/Scope

Time

Concept

• What is it?

• What are the benefits?

• What different options are there?

• How big and complex is the project going to be?

Definition - the project plan

• Objectives• Scope of work• Budget• Schedule• Risks• Constraints

• Approach • Stakeholders • Communication• Monitoring progress• Success criteria• End of life?

Workbreakdown Structure

Activity:

• post-it note planning

Planning

• Assemble team

• Design

• Research

• Review Schedule

• Detailed Budget and regular checking

• Selecting contractors

• Tenders/procurement

Production/Construction

• Taking on builders/contractors/makers

• Making/building or creating according to the plans

• Monitoring and dealing with issues

Completion

• Is it finished?

• Launch

• Handover

• Final accounts

• Filing/documentation

• Review

• Learning

Managing Projects in Museums and Galleries

• Project Approvals and sign-offs• Managing multiple projects• Managing creative projects • Managing ‘content’ in projects• Fund-raising during projects• Audience-focused projects

$$ spent vs time

0

20

40

60

80

100

120

Cost - Time - Quality Triangle

CostQuality/Scope

Time

Managing Projects in Museums and Galleries

• Project Approvals and sign-offs• Managing multiple projects• Managing creative projects • Managing ‘content’ in projects• Fund-raising during projects• Audience-focused projects