ROLES AND RESPONSIBILITIES OF

OFFICE BEARERS

OFFICE BEARERSChairpersonVice- ChairpersonSecretaryTreasurerBoard Members

WHO IS A CHAIRPERSON?The board is a collective decision

making body. In other words, even though individual preferences are expressed, eventually the collective wisdom of a body of individuals prevails. The principle behind forming and making decisions through board is to ensure that the experience and expertise of individual members can be collated and assimilated.

THE ROLES AND RESPONSIBILITIES OF A CHAIRPERSONTo ensure the board functions properly:

To plan and run meetings in accordance with the organization’s governing document.

To facilitate change and address conflict within the board.

To ensure the organization is managed effectively.

To co-ordinate various sub-committees of the board e.g. Finance, Personnel etc,

To be involved with the strategic planning of events and ensure that all activities are in accordance with the organization's vision & mission.

Provide support and supervision to staff.To manage the senior staff members of the

organization.To sit on appointment and important

decisions of the organization, as and when required.

Represent the organization.To communicate effectively the vision and

purpose of the organization.To advocate for and represent the

organization in external meetings and events.

To be aware of the changes in the external environment that can have affect on the organization.

THE ROLES AND RESPONSIBILITIES OF A VICE CHAIRPERSON Generally,  the  Vice‐chairperson  serves on  the  Executive 

Committee  or  any special  Committee  of  the  Board  along with the Chairperson  

To carry out certain special tasks as delegated by the Chairperson 

To  substitute  the  Chair  in  his/her absence  which  includes,  chairing meetings  and  performing  any  other  Legislative/Executive  role  performed  by  the Chairperson 

To  support  the  Chair  in  conducting  meetings  in  an  orderly  and  organized  manner  is another big responsibility entrusted upon him/her and is expected to maintain a healthy relationship with the Chair and other Board members. 

THE ROLES AND RESPONSIBILITIES OF SECRETARY

Although, the job responsibilities of Secretary vary from organization to organization, some basic roles and responsibilities which are common are below:

Minutes Implementation of decisions Custodian of records Communication Meetings Signing Officer Accountability

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