TRINITY INSTITUTE OF PROFESSIONAL STUDIES

Sector – 9, Dwarka Institutional Area, New Delhi-75Affiliated Institution of G.G.S.IP.U, Delhi

BCA (Second Semester)

Principles of Management20104

OrganizingAuthority & Responsibility

By: Saguna Khajuria Assistant Professor

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Organizing: Meaning

• The process of bringing together physical, financial & human resource.

• Establishing productive relations among different resources of the organization for the achievement of the specific goals.

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Organization

• As a Structure• As a Process• As an Entity• As a group of people

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Nature of Organizing

• Common Purpose • Division of Labour• Authority Structure• People • Communication

• Resources• Man-made• Environment• Rules & Regulations

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Process of Organizing

Determination of Objectives

Identification of Activities

Grouping of Activities

Assignment of Duties

Delegation of Authority

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Significance of Organizing

Facilitates Growth &

Diversification

Facilitates Administration

Pattern of

Communication

Permits Optimum use

of Technological Improvements

Balancing of

activities

Stimulates Creativity

Fosters Coordination

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Authority

• It is the right to decide and to direct others to perform certain duties in achieving organizational goals.

• It has primarily three functions:– To enforce obedience to norms– To secure expertise in decision-making– To permit centralization of decision-making and

coordination of activities

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Authority vs Power

Authority Power

Formal right to command Personal ability or capacity to command

Resides in the position Resides in the person

It is positional & institutional Personal

Legitimate May not always be legitimate

Increases as one goes up the organization hierarchy

Doesn’t necessarily accompany hierarchy; can be at lower level.

Right to allocate resources Ability to control Resources

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Sources of Authority

Formal Authority

Theory

Acceptance Authority

Theory

Competence Authority

Theory

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Power

It is the ability of a person to influence or

to cause another person to perform or

to change his behavior or attitude.

5 types of Power:• Reward• Coercive• Referent• Expert• Legitimate

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

Responsibility

It is the obligation of a subordinate to obey the commands given by his superiors

It is of two types:Operating ResponsibilityUltimate Responsibility

TRINITY INSTITUTE OF PROFESSIONAL STUDIESSector – 9, Dwarka Institutional Area, New Delhi-75

THANK YOU

• Keywords: Organizing, Resources, Authority, People, Delegation, administration, communication, creativity, obedience, norms, rules, power, organization, Competence, Responsibility