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Inputs Tools Techniques Outputs for Project Management Processes based on PMBOK 5 A mapping document between Knowledge Management Areas and Process Groups. The document shows the Inputs, Tools and Techniques, and Outputs for the Project Management Processes.
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Project Management Knowledge Area / Process Group / Inputs / Tools & Techniques / Outputs Mapping
Prepared byAmit Gupta ; [email protected]
For: PMP Certification
Mapping between Knowledge Management Areas and Process Groups
Inputs, Tools and Techniques, and Outputs for the Project Management Processes
5 Project Management Process Groups10 Knowledge Areas 47 Project Management Processes
Legends used for Process Groups
Initiating Process Group ( 2 Processes)
Planning Process Group ( 24 Processes)
Executing Process Group ( 8 Processes)
Monitoring and Controlling Process Group ( 11 Processes)
Closing Process Group ( 2 Processes)
Introduction
4: Integration Management
Process Inputs T&T Outputs
4.1 Develop Project Charter
1. Project Statement of Work2. Business Case3. Agreements 4. Enterprise Environmental Factors5. Organizational Process Assets
1. Expert Judgment2. Facilitation Techniques
1. Project Charter
4.2 Develop Project Management Plan
1. Project Charter2. Outputs from other processes3. Enterprise Environmental Factors4. Organizational Process Assets
1. Expert Judgment2. Facilitation Techniques
1. Project Management Plan
4.3 Direct and Manage Project Work
1. Project Management Plan2. Approved Change Requests3. Enterprise Environmental Factors4. Organizational Process Assets
1. Expert Judgment2. Project Management
Information System3. Meeting
1. Deliverables2. Work Performance Data3. Change Requests4. Project Management Plan Updates5. Project Documents Updates
4.4 Monitor and Control Project Work
1. Project Management Plan2. Schedule Forecasts3. Cost Forecasts4. Validated Changes5. Work Performance Information6. Enterprise Environmental Factors 7. Organizational Process Assets
1. Expert Judgment2. Analytical Techniques3. Project Management
Information System4. Meetings
1. Change Requests2. Work Performance Reports3. Project Management Plan Updates4. Project Documents Updates
4.5 Perform Integrated Change Control
1. Project Management Plan2. Work Performance Reports3. Change Requests4. Enterprise Environmental Factors5. Organizational Process Assets
1. Expert Judgment2. Meetings3. Change Control Tools
1. Approved Change Requests2. Change Log3. Project Management Plan Updates4. Project Documents Updates
4.6 Close Project or Phase
1. Project Management Plan2. Accepted Deliverables3. Organizational Process Assets
1. Expert Judgment2. Analytical Techniques3. Meetings
1. Final Product, Service or Result Transition
2. Organizational Process Assets Updates
5: Scope ManagementProcess Inputs T&T Outputs
5.1 Plan Scope Management
1. Project Management Plan2. Project Charter3. Enterprise Environmental Factors4. Organizational Process Assets
1. Expert Judgment2. Meetings
1. Scope Management Plan2. Requirements Management
Plan
5.2 Collect Requirements
1. Scope Management Plan2. Requirements Management Plan3. Stakeholder Management Plan4. Project Charter5. Stakeholder Register
1. Interviews2. Focus Groups 3. Facilitated Workshops4. Group Creativity Techniques5. Group Decision-Making Techniques6. Questionnaires and Surveys7. Observations8. Prototypes9. Benchmarking10. Context Diagrams11. Document Analysis
1. Requirements Documentation2. Requirements Traceability
Matrix
5.3 Define Scope 1. Scope Management Plan2. Project Charter3. Requirements Documentation4. Organizational Process Assets
1. Expert Judgment2. Product Analysis3. Alternatives Generation4. Facilitated Workshops
1. Project Scope Statement2. Project Documents Updates
5.4 Create WBS 1. Scope Management Plan2. Project Scope Statement3. Requirements Documentation4. Enterprise Environmental Factors5. Organizational Process Assets
1. Decomposition2. Expert Judgment
1. Scope Baseline2. Project Documents Updates
5.5 Validate Scope 1. Project Management Plan2. Requirements Documentation3. Requirements Traceability Matrix4. Verified Deliverables5. Work Performance Data
1. Inspection2. Group Decision-Making Techniques
1. Accepted Deliverables2. Change Requests3. Work Performance Information4. Project Documents Updates
5.6 Control Scope 1. Project Management Plan2. Requirements Documentation3. Requirements Traceability Matrix4. Work Performance Data5. Organizational Process Assets
1. Variance Analysis 1. Work Performance Information2. Change Requests3. Project Management Plan
Updates4. Project Documents Updates5. Organizational Process Assets
Updates
6: Time ManagementProcess Inputs T&T Outputs
6.1 Plan Schedule Management
1. Project Management Plan2. Project Charter3. Enterprise Environmental Factors4. Organizational Process Assets
1. Expert Judgment2. Analytical techniques3. Meetings
1. Schedule Management Plan
6.2 Define Activities 1. Schedule Management Plan2. Scope Baseline3. Enterprise Environmental Factors4. Organizational Process Assets
1. Decomposition2. Rolling wave planning3. Expert Judgment
1. Activity List2. Activity Attributes3. Milestone List
6.3 Sequence Activities 1. Schedule Management Plan2. Activity List3. Activity Attributes4. Milestone List5. Project Scope Statement6. Enterprise Environmental Factors7. Organizational Process Assets
1. Precedence Diagramming Method2. Dependency Determination3. Leads and Lags
1. Project Schedule Network Diagrams2. Project Documents Updates (Activity List,
Activity Attributes, Milestone List, Risk Register)
6.4 Estimate Activity Resources
1. Schedule Management Plan2. Activity List3. Activity Attributes4. Resource Calendar5. Risk Register6. Activity Cost Estimates7. Enterprise Environmental Factors8. Organizational Process Assets
1. Expert Judgment2. Alternatives Analysis3. Published Estimating Data4. Project Management Software5. Bottom-up Estimating
1. Activity Resource Requirements2. Resource Breakdown Structure3. Project Documents Updates (Activity List,
Activity Attributes, Resource Calendars)
6.5 Estimate Activity Durations
1. Schedule Management Plan2. Activity List3. Activity Attributes4. Resource Calendars5. Activity Resource Requirements6. Risk Register7. Resource Breakdown Structure8. Project Scope Statement9. Enterprise Environmental Factors10. Organizational Process Assets
1. Expert Judgment2. Analogous Estimating3. Parametric Estimating4. Three Point Estimating5. Group Decision-making Techniques6. Reserve Analysis
1. Activity Duration Estimates2. Project Documents Updates (Activity List,
Activity Attributes, Milestone List, Risk Register)
6.6 Develop Schedule 1. Schedule Management Plan2. Activity List3. Activity Attributes4. Resource Calendars5. Activity Resource Requirements6. Project Schedule Network Diagrams7. Activity Duration Estimates8. Risk Register9. Resource Breakdown Structure10. Project Staff Assignments11. Project Scope Statement12. Enterprise Environmental Factors13. Organizational Process Assets
1. Schedule Network Analysis2. Critical Path Method3. Critical Chain Method4. Resource Optimization Techniques5. Modeling Techniques6. Leads and Lags7. Schedule Compression8. Scheduling Tool
1. Schedule Baseline2. Project Schedule3. Schedule Data4. Project Calendars5. Project Management Plan Updates6. Project Documents Updates
6.7 Control Schedule 1. Project Management Plan2. Project Schedule 3. Work Performance Data4. Project Calendars5. Schedule Data6. Organizational Process Assets
1. Performance Reviews2. Project Management Software3. Resource Optimization Techniques4. Modeling Techniques5. Leads & Lags6. Schedule Compression7. Scheduling Tool
1. Work Performance Information2. Schedule Forecasts3. Change Requests4. Project Management Plan Updates5. Project Documents Updates6. Organizational Process Assets Updates
7: Cost Management
Process Inputs T&T Outputs
7.1 Plan Cost Management
1. Project Management Plan2. Project Charter3. Enterprise Environmental Factors4. Organizational Process Assets
1. Expert Judgment2. Analytical techniques3. Meetings
1. Cost Management Plan
7.2 Estimate Costs 1. Cost Management Plan2. Human Resource Management Plan3. Scope Baseline4. Project Schedule5. Risk Register6. Enterprise Environmental Factors7. Organizational Process Assets
1. Analogous Estimating2. Parametric Estimating3. Three Point Estimating4. Bottom up Estimating5. Expert Judgment6. Reserve Analysis7. Vendor Bid Analysis8. Project Management Estimating Software9. Cost of Quality10. Group Decision Making Techniques
1. Activity Cost Estimates
2. Basis of Estimates3. Project Documents
Updates
7.3 Determine Budget 1. Cost Management Plan2. Scope Baseline3. Activity Cost Estimates4. Basis of Estimates5. Project Schedule6. Resource Calendars7. Risk Register8. Agreements9. Organizational Process Assets
1. Cost Aggregation2. Reserve Analysis3. Expert Judgment4. Historical Relationships5. Funding Limit Reconciliation
1. Cost Baseline2. Project Funding
Requirements3. Project Documents
Updates
7.4 Control Costs 1. Project Management Plan2. Project Funding Requirements3. Work Performance Data4. Organizational Process Assets
1. Earned Value Management2. Forecasting3. To-Complete Performance Index (TCPI)4. Performance Reviews5. Project Management Software6. Reserve Analysis
1. Work Performance Information
2. Cost Forecasts3. Change Requests4. Project Management
Plan Updates5. Project Documents
Updates6. Organizational
Process Assets Updates
8: Quality ManagementProcess Inputs T&T Outputs
8.1 Plan Quality Management
1. Project Management Plan2. Stakeholder Register3. Risk Register4. Requirements
Documentation5. Enterprise Environmental
Factors6. Organizational Process
Assets
1. Cost-benefit Analysis2. Cost of Quality3. Seven Basic Quality
Tools4. Benchmarking5. Design of Experiments6. Statistical Sampling7. Additional Quality
Planning Tools8. Meetings
1. Quality Management Plan2. Process Improvement Plan3. Quality Metrics4. Quality Checklists5. Project Documents Updates
8.2 Perform Quality Assurance
1. Quality Management Plan2. Process Improvement Plan3. Quality Metrics4. Quality Control
Measurements5. Project Documents
1. Quality Management and Control Tools
2. Quality Audits3. Process Analysis
1. Change Requests2. Project Management Plan
Updates3. Project Document Updates4. Organizational Process Assets
Updates
8.3 Control Quality
1. Project Management Plan2. Quality Metrics3. Quality Checklists4. Work Performance Data5. Approved Change Requests6. Deliverables7. Project Documents8. Organizational Process
Assets
1. Seven Basic Quality Tools
2. Statistical Sampling3. Inspection4. Approved Change
Requests Review
1. Quality Control Measurements2. Validated Changes3. Verified Deliverables4. Work Performance Information5. Change Requests6. Project Management Plan
Updates7. Project Document Updates8. Organizational Process Assets
Updates
9: Human Resource ManagementProcess Inputs T&T Outputs
9.1 Plan Human Resource Management
1. Project Management Plan2. Activity Resource Requirements3. Enterprise Environmental
Factors4. Organizational Process Assets
1. Organization charts and position descriptions
2. Networking3. Organizational theory4. Expert Judgment5. Meetings
1. Human Resource Management Plan
9.2 Acquire Project Team
1. Human Resource Management Plan
2. Enterprise Environmental Factors
3. Organizational Process Assets
1. Pre-assignment2. Negotiation3. Acquisition4. Virtual teams5. Multi-criteria decision analysis
1. Project Staff Assignments2. Resource Calendars3. Project Management
Plan Updates
9.3 Develop Project Team
1. Human Resource ManagementPlan
2. Project Staff Assignments3. Resource Calendars
1. Interpersonal Skills2. Training3. Team-building activities4. Ground rules5. Collocation6. Recognition and rewards7. Personnel Assessment tools
1. Team Performance Assessments
2. Enterprise EnvironmentalFactors Updates
9.4 Manage Project Team
1. Human Resource Management Plan
2. Project Staff Assignments3. Team Performance
Assessments4. Issue Log5. Work Performance Reports6. Organizational Process Assets
1. Observation and Conversation2. Project Performance
Appraisals3. Conflict Management4. Interpersonal Skills
1. Change Requests2. Project Management
Plan Updates3. Project Document
Updates4. Enterprise Environmental
Factors Updates5. Organizational Process
Assets Updates
10: Project Communications ManagementProcess Inputs T&T Outputs
10.1 Plan Communications Management
1. Project Management Plan2. Stakeholder Register3. Enterprise Environmental
Factors4. Organizational Process
Assets
1. Communication Requirements Analysis
2. Communication Technology
3. Communication Methods4. Communication Models5. Meetings
1. Communications Management Plan
2. Project Documents Updates
10.2 Manage Communications
1. Communications Management Plan
2. Work Performance Reports
3. Enterprise Environmental Factors
4. Organizational Process Assets
1. Communication Technology
2. Communication Methods3. Communication Models4. Information Management
Systems5. Performance Reporting
1. Project Communications
2. Project Management Plan Updates
3. Project Documents Updates
4. Organization Process Assets Updates
10.3 Control Communications
1. Project Management Plan2. Project Communications 3. Issue Log4. Work Performance Data5. Organizational Process
Assets
1. Information Management Systems
2. Expert Judgment3. Meetings
1. Work Performance Information
2. Change Requests3. Project Management
Plan Updates4. Project Document
Updates5. Organizational Process
Assets Updates
11: Project Risk ManagementProcess Inputs T&T Outputs
11.1 Plan Risk Management
1. Project Management Plan2. Project Charter3. Stakeholder Register4. Enterprise Environmental Factors5. Organizational Process Assets
1. Analytical Techniques2. Expert Judgment3. Meetings
1. Risk Management Plan
11.2 Identify Risks 1. Risk Management Plan2. Cost Management Plan3. Schedule Management Plan4. Quality Management Plan5. Human Resource Management Plan6. Scope Baseline7. Activity Cost Estimates8. Activity Duration Estimates9. Stakeholder Register10. Project Documents11. Procurement Documents12. Enterprise Environmental Factors13. Organizational Process Assets
1. Documentation Reviews2. Information gathering techniques3. Checklist analysis4. Assumptions analysis5. Diagramming techniques6. SWOT Analysis7. Expert Judgment
1. Risk Register
11.3 Perform Qualitative RiskAnalysis
1. Project Management Plan2. Project Charter3. Stakeholder Register4. Enterprise Environmental Factors5. Organizational Process Assets
1. Risk probability and impact assessment2. Probability and impact matrix3. Risk data quality assessment4. Risk categorization5. Risk urgency assessment6. Expert Judgment
1. Project documents updates
11.4 Perform Quantitative Risk Analysis
1. Risk Management Plan2. Cost Management Plan3. Schedule Management Plan4. Risk Register5. Organizational Process Assets6. Enterprise Environmental Factors
1. Data gathering and representation techniques2. Quantitative risk analysis and modeling
techniques3. Expert Judgment
1. Project Documents Updates
11.5 Plan Risk Responses
1. Risk Management Plan2. Risk Register
1. Strategies for negative risks or threats2. Strategies for positive risks or opportunities3. Contingent response strategies4. Expert judgment
1. Project Management Plan Updates
2. Project Documents Updates
11.6 Control Risks 1. Project Management Plan2. Risk Register3. Work Performance Data4. Work Performance Reports
1. Risk Reassessment2. Risk Audits3. Variance and Trend Analysis4. Technical Performance Measurement5. Reserve Analysis6. Meetings
1. Work Performance Information2. Change Requests3. Project Management Plan
Updates4. Project Documents Updates5. Organizational Process Assets
Updates
12: Procurement Management
Process Inputs T&T Outputs
12.1 Plan Procurement Management
1. Project Management Plan2. Requirements Documentation3. Risk Register4. Activity Resource Requirements5. Project Schedule6. Activity Cost Estimates7. Stakeholder Register8. Enterprise Environmental Factors9. Organizational Process Assets
1. Make-or-buy Analysis2. Expert Judgment3. Market Research4. Meetings
1. Procurement Management Plan2. Procurement Statement of Work3. Procurement Documents4. Source Selection Criteria5. Make-or-buy Decisions6. Change Requests7. Project Documents Updates
12.2 Conduct Procurements
1. Procurement Management Plan2. Procurement Statement of Work3. Procurement Documents4. Source Selection Criteria5. Seller Proposals6. Project Documents7. Make-or-buy Decisions8. Organizational Process Assets
1. Bidder Conference2. Proposal Evaluation
Techniques3. Independent Estimates4. Expert Judgment5. Advertising6. Analytical Techniques7. Procurement Negotiations
1. Selected Sellers2. Agreements3. Resource Calendars4. Change Requests5. Project Management Plan
Updates6. Project Documents Updates
12.3 Control Procurements
1. Project Management Plan2. Procurement Documents3. Agreements4. Approved Change Requests5. Work Performance Reports6. Work Performance Data
1. Contract Change Control System
2. Procurement Performance Reviews
3. Inspections and Audits4. Performance Reporting5. Payment Systems6. Claims Administration7. Records Management System
1. Work Performance Information2. Change Requests3. Project Management Plan
Updates4. Project Documents Updates5. Organizational Process Assets
Updates
12.4 Close Procurements
1. Project Management Plan2. Procurement Documents
1. Procurement Audits2. Procurement Negotiations3. Record Management System
1. Close Procurement s2. Organizational Process Assets
Updates
13: Stakeholder ManagementProcess Inputs T&T Outputs
13.1 Identify Stakeholders
1. Project Charter2. Procurement Documents3. Enterprise Environmental
Factors4. Organizational Process Assets
1. Stakeholder Analysis
2. Expert Judgment3. Meetings
1. Stakeholder Register
13.2 PlanStakeholder Management
1. Project Management Plan2. Stakeholder Register3. Enterprise Environmental
Factors4. Organizational Process Assets
1. Expert Judgment2. Meetings3. Analytical
Techniques
1. Stakeholder Management Plan
2. Project Documents Updates
13.3 Manage Stakeholder Engagement
1. Stakeholder Management Plan2. Communications Management
Plan3. Change Log4. Organizational Process Assets
1. Communication Methods
2. Interpersonal Skills3. Management Skills
1. Issue Log2. Change Requests3. Project Management Plan
Updates4. Project Documents Updates5. Organizational Process
Assets Updates
13.4 ControlStakeholder Engagement
1. Project Management Plan2. Issue Log3. Work Performance Data4. Project Documents
1. Information Management Systems
2. Expert Judgment3. Meetings
1. Work Performance Information
2. Change Requests3. Project Management Plan
Updates4. Project Documents Updates5. Organizational Process
Assets Updates
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