Port visit

Import/Export Clearance Procedure

IGI Airport Visit Report

Submitted to : Indian Institute of Foreign Trade (IIFT)

EPGDIB 2014-15

Abstract

“This report in power point format tries to cover briefly the

facilities and Capacity at IGI Airport, the Import & Export

Process at the Airport and also briefly cites the key

difference in process at Sea port in India”

• This report is based on our Visit to IGI Airport, we had primarily visited the Import

Area at IGI airport and were not allowed inside the Export Cargo Area due to

restriction although we were given an overview by Celebi Staff, most of the content of

this report are from our notes made during visit, Presentation made by custom

personal during visit, learning from IIFT – ITOD subject faculty Dr. M.P. Singh classes

and Research work.

• Since some of procedure at wet port in the country are different we have given

reference of both Mumbai and Calcutta port on their different process.

IGI Airport

• Delhi Airport over View: Indira Gandhi International Airport is the primary international airport of the National Capital Region of Delhi, India, situated in South West Delhi, 16 Kilometers (9.9 mi) south west of New Delhi city center. Named after Indira Gandhi, the former Prime Minister of India, it is the business Airport in India.

• Largest Airport in South Asia: With the commencement of operation at the new terminal 3, Delhi’s Indira Gandhi International Airport has become India’s and South Asia’s Largest and one of the most important aviation hub, with a current capacity of handling more than 46 million passengers and aimed at handling more than 100 million passengers by 2030.

• Passenger Terminal In 2011-12, the airport handled 35.88 million passengers and the planned expansion program will increase its capacity to handle an additional 34 million passengers annually since the start of the 2010 Commonwealth Games. Terminal 3 is the world’s largest passenger terminal.

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Overview

IGI Airport Overview

• IGI Airport is the home of several Indian airlines including Air India, Air India Regional, IndiGo, JetLite, SpiceJet, Jet Airways, Kingfisher Airlines, GoAir use IGI Airport AS THE SECONDARY HUB Approximately 80 airlines serve this airport. At present there are two active scheduled passenger terminals, a dedicated Hajj terminal and a Cargo Terminal.

Presentation Identifier Goes Here 4

HUB Activities

Activities

Non - Aeronautical

Passenger Aircraft

Aeronautical

Duty- Free Retail

Advertisement

Food & Beverage

Multi level Car Parking

Cargo

Fuel Farm

IGI Airport Overview

• Terminals at Delhi Airport: – Terminal 1 – Domestic.

– Terminal 3 – Domestic and International.

– Hajj Terminal.

– Unused Terminal Facilities.

– Planned Terminals.

– Cargo Terminal (mentioned in detail)

• Cargo Terminal Overview: – The Cargo Terminal is managed by Celebi Delhi Cargo Terminal Management India Pvt. Ltd. And

handles all cargo operations. The airport received an award in 2007 for its excellent and organized cargo handling system. It is located at a distance of about 1 km from main Terminal T3. There are three Export Cargo Sheds, covering a total area of 34, 200 sq. meters of space is available for special cargo handling facilities and six Cargo bays for parking of wide bodied cargo freighters( B747), Besides computerized Handling Systems. Cargo Handling System. In addition, there is also tier Cargo Security System and Fire Safety arrangement.

• Major Goods Exported from IGI Airport: 1. Gold and Silver Import.

2. Import of Telecommunication Equipment.

3. Electronics Components like Computer etc.

• Capacity

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Statistics (Apr '13 – Mar '14)

Passenger movements 36,876,986

Aircraft movements 290,772

Cargo tonnage 605,699

Cargo Handling Facility at IGI

Airport Public Facilities General Facilities

Special

Facilitie

s

1 Photocopying 1 On-line Integrated Cargo Management System

(ICMS) for data processing 1

Strong Rooms for

valuable cargo

2 Cold Drinks / Tea/

Coffee Kiosks 2

Elevated Transfer Vehicle (ETV) with 350

stacking slots for 3 level storage of ULD's 2

Centre for perishable

cargo / cold room (3

chambers, 0-12° C)

3 Coffee Home 3 Pick and carry cranes 3 Hazardous Cargo

Shed

4 Public Telephone

(STD/ISD) 4 Forklifts 4 Live Animal shed

5 Packer Services 5 High Reach Stackers

6 Stamp Vendor 6 Stamp Vendor

7 Air Conditioned

Public Waiting Areas 7 Cargo trolleys

8 Banks 8 Power pallet trucks

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9 Idle ULD Parking Area

10 State Bank of India 10 .

11 Canteen 11

IMPORT CLEARNCE

PROCEDURE

Customs Procedure

• Good are imported in India or exported from India through sea, air or land.

• Goods can come through post parcel or as baggage with passengers.

• Procedures naturally vary depending on mode of import or export.

• Import is not allowed if the importer doesn't have the IEC number issued by the DGFT, however good imported for personal consumption do not require IEC number.

• Import Cargo is received by CTO from Airlines on Said-to-contain and said-to-weight basis as per Import General Manifestation (IGM).

Presentation Identifier Goes Here

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IMPORT Procedure at IGI Airport

Presentation Identifier Goes Here 9

Arrival of Goods and Procedures prior

to lodgment of goods.

1. Conveyance to call only Notified Customs Port/Airport.

2. Power to board conveyance to question and to demand documents.

3. Delivery of Import Manifest: Submitted within 24 hours of its arrival at the point of entry.

4. General Conditions

5. Amendments

6. Penal Liability

7. Entry Inwards

8. Enclosure to Import General Manifest.

9. Procedure for filling IGM at Custom House operating EDI service centers.

10. Filing of Store list.

11. Unloading and loading of Goods.

12. Other liabilities of carrier.

Procedure for clearance of Imported

Goods

1. Bill of Entry: Declaration Bill of Entry

be filed 30 days, in advance of the

expected arrival of concerned cargo

to expedite processing bill of Entry.

2. Assessment

3. EDI Assessment

4. Examination of Goods.

5. Green Channel Facility.

6. Payment of Duty.

7. Amendment of bill of Entry.

8. Prior Entry for Bill of Entry.

9. Mother Vessel/Federal Vessel.

10. Specialized Schemes.

11. Bill of Entry for Bond/Warehousing.

Categories of Imported Goods


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• As the name suggest the item under this category are NOT permitted to be imported.

• Item under this category are Licensed for importation.

• Items under this category can be imported through specified channels or Government Agencies.

• As the name suggest the items under this category are free to be imported and do not require any license Freely

Importable items

Cannibalized Imports

Prohibited items

Restrictive/Licensed Import

Custom Clearance Procedure

Arrival of Goods and Import General

ManifestPreparing Bill of Entry

Services of Customs House Agent

Presentation of Bill of Entry for Noting

Presentation of Bill of Entry for Appraisal

Payment of DutyPhysical Examination as per Examination Order

Release Order

Confiscation of Goods

Indian Custom Electronics Data

Interchange System (ICES) System for

Clearance of Import

Risk Management System Warehousing

Clearance of Goods

Bill of Entry

• Bill of Entry: A bill of Entry also known as Shipping Bill, is a

statement of the nature and value of goods to be imported or

exported, prepared by the shipper and presented to a custom

house. Filed in 4 copies, Original and duplicate are meant for

customs.


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• WHITE BILL OF ENTRY

HOME CONSUMPTION

• GREEN BILL OF ENTRY

EX-BOND CLEARANCE

• YELLOW BILL OF ENTRY

WAREHOUSING

Bill of Entry should be

one of 3 types.

Out of these, two are for

clearance from customs while

3rd is for clearance from warehouse.

Import Clearance Procedure- IEC,

EDI & Non EDI

• The importers have to obtain an Importer-Export Code (IEC) number from the Directorate General of Foreign Trade prior to filing of Bill of Entry for clearance of imported goods. The Customs EDI System receives the IEC number online from the DGFT.

• If the goods are cleared through the EDI system, no formal Bill of Entry is filed as it is generated in the computer system, but the importer is required to file a cargo declaration having prescribed particulars required for processing of the Bill of Entry for Customs clearance.

• The importer clearing the goods for domestic consumption through non-EDI ports/airports has to file Bill of Entry in four copies; original and duplicate are meant for Customs, third copy for the importer and the fourth copy is meant for the bank for making remittances.


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(a)Signed invoice (i) Import license, where necessary

(b) Packing list (j) Industrial License, if required

(c) Bill of Lading or Delivery Order/Airway Bill (k) Test report in case of items like chemicals

(d) GATT valuation declaration form duly filled in (l) DEEC Book/DEPB in original, where relevant

(e) Importers/CHA’s declaration (m) Catalogue, technical write up, literature in case of

machineries, spares or chemicals, as applicable

(f) Import license, wherever necessary (n) Separately split up value of spares, components,

machineries

(g) Letter of Credit, wherever necessary (o) Certificate of Origin, if preferential rate of duty is claimed

(h) Insurance document

Import Clearance Procedure –

Examination of Goods

• Examination of Goods: Examiners carry out physical examination

and quantitative checking like weighing, measuring etc. Selected

packages are opened and examined on sample basis in ‘ Customs

Examination Yard’.

• Examination report is prepared by the examiner.

• Out of Custom Charges Order:

• After goods are examined, it is verified that import is not prohibited

and after customs duty is paid Customs Officer will issue ‘Out of

Customs Change’ order under section 47.

• Demurrage if goods not cleared: Demurrage is payable if goods are

not cleared from port within three days.


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Risk Management System:

• The Board has introduced the ‘Risk Management System’ (RMS) in IGI Airport where

the EDI System (ICES) is operational. The implementation of the RMS is one of the

most significant steps in the ongoing Business Process Re engineering of the

Customs Department.

• With the introduction of the RMS, the practice of routine assessment, concurrent

audit and examination is discontinued and the focus is on quality assessment,

examination and Post Clearance Audit of Bills of Entry selected by the RMS.

• Bills of Entry and IGMs filed electronically in ICES through the Service Centre or the

ICEGATE are transmitted by ICES to the RMS. The RMS processes the data through

a series of steps and produces an electronic output for the ICES. This output

determines whether a particular Bill of Entry will be taken-up for action (appraisement

or examination or both) or be cleared after payment of duty and Out of Charge

directly, without any assessment and examination. Also where necessary, RMS

provides instructions for Appraising Officer, Examining Officer or the Out-of- Charge

Officer.

• The facilitation schemes viz., Self-assessment scheme, Fast Track / Green Channel,

Accelerated Customs Clearance etc., are phased out with the implementation of the

RMS and the Accredited Clients Program.

Import Clearing Procedure

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Bonded Ware House

Clearance for home Consumption

Cargo is put in bond warehouse and cleared later on payment of applicable duties. Bounded ware house storage

Charges would be applicable at the period of storage.

Cargo is cleared for delivery on payment of applicable duties. Importer Takes his Cargo and there is no storage charges

applicable if done so during this period.

Upon Arrival on the Good the Importers has

two Option.

• To clear immediately or

• To store under bond and clear later.

Schedule of Changes – Terminal

Storage and processing Charges at

Delhi Airport TSP CHARGES

Type RATES REMARKS

General Cargo Rs. 4.50 / Kg subject to minimum of Rs. 225 per AWB Charges include loading onto trucks

at the Truck Dock Special Cargo Rs. 9.00 / Kg subject to minimum of Rs. 450 per AWB

DEMURRAGE CHARGES BEYOND 24 HRS FREE PERIOD*

Import General Cargo

Beyond free period & upto 5

days Rs. 1.50 / Kg / Day

Beyond 5-30 days Rs. 3.00 / Kg / Day

Beyond 30 days Rs. 4.50 / Kg / Day

Import Special Cargo





Import Valuable Cargo





*Demurrage free period is as per govt order issued from time to time


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The ‘Free Period’ would be 72 hours.

Calculation of free period would start from Actual Time of Arrival (ATA) of the flight till generation of the Gate Pass.

Haulage to ICD – SEA


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Ocean Carrier Agent files transshipment bond with customs if the final destination is inland container Depot

Carrier Agent gives specific order for Inland movement Haulage to specific destination ICD.

Inland Haulage is normally by Rail it can also be by road.

Cargo Discharged at Sea Port

Cargo moves to CV for clearance Or to Rail Head for Haulage from Rail to ICD.

Custom Clearance procedure

is same at ICD’s.

Import Clearance Procedure

Import Clearance 19

EDI Filing: Electronic input Generation of Checklist Generation of BE no. Noting vis-à-vis IGM

Submit documents under checklist and BE no.

Appraisal: Import Permissibility as per EXIM Policy. Correctness of docs and declarations. Correctness of value. Fraud Prevention.

Assessment: Calculation of duties as per cargo classification. Advance cargo exam if

necessary to determine classification and calculate duties.

Major Documents:

Commercial Invoice Packing List Bill of Lading/AWB

Delivery Order

Cert. of Origin

Cargo catalogue Import/Industrial license

Filing ‘Bill of Entry’ (BE) via EDI

(Electronic Data Interface) or Manually with all documents

Processing of ‘Bill of Entry’ by

Customs officials Appraisal &

Assessment

Clearance for Home Consumption

Import Clearance can be under any one of the various promotional schemes in which an Industry is categorized, example; EOU, SEZ etc

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Payment of Duties As assessed as per tariff

Cargo Alignment Inline with assessed documents

Customs ‘out of charge’ Cargo customs cleared and ready for

delivery

Mode of payment: Online under registration Customs Nominated Banks Demand Draft

Examination Partial as percentage at random Full 100% Cargo Examination

Advance Examination: Upon receipt of Exam report, cargo classification

is determined and duty Calculation Is made.

Import Clearance Procedure Clearance for Home Consumption

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Import Clearance 21

Bonded warehousing Clearance for Home

Consumption

Cargo is put in Bonded Warehouse and cleared later upon payment of

applicable duties.

Bonded Warehouse storage charges will be applicable during the period

of storage.

Cargo is cleared for delivery upon payment of applicable duties

Importer takes away his cargo and no storage charge is applicable, if

done so during the free period.

.

Import Clearance Procedure Upon Cargo Arrival, the Importer has two options: • To Clear immediately, or • To Store under Bond and clear later

Schematic Flow Chat of Cargo from Origin to Destination

Key difference in Air and Sea Custom Air Sea

Lighter Cargo is shipped by Air Heavy Cargo is shipped via Sea

At Airport it’s examined and sealed. Sea Cargo is kept outside for examination and brought inside

the gate and again rechecked at port

Process and action is Faster at Airport Process takes relatively longer time.

Most Cargo is not examined at Airport due to perishable

and Urgent requirement.

Sea every consignment is checked.

After getting the shipping bill the goods are transferred to

Airport godown/warehouse of International Airport

Authority.

At Sea port the shipment is handed over to custom they pass

over to port trust authority

For loading goods on Aircraft after verification of

manifest/Airway bill no.

Shipping line is Quasy Negotiation Instrument whereas in

Airlines Airway bill is non-negotiable document.

At Airport the Airport Appraiser examines the goods for

draw back purpose and inspect to case and passes them for

release of draw back.

Shipping bill they check RBI adverse comment .

Key Difference in Import at

Sea Port and Air Port

EXPORT

Documentary Requirements

• Shipping Bill (Appropriate type) in quadruplicate, if clearance is manual or Annexure A or B, in case clearance is given in computerised manner;

• Commercial Invoice (2 copies);

• Exchange Control Form- GR Form or SDF as applicable, in duplicate. SDF form is used in place of GR Form where customs operations are computerised;

• Copy of Letter of Credit/Copy of Export Order/ Export contract, duly attested by bank;

• Packing List;

• Certificate of Origin or GSP certificate of Origin;

• ARE-1, duly approved by the Central Excise office (ARE-1 has replaced AR-4);

• Original copy of Certificate of Insurance, wherever necessary;

• Marine Insurance Policy; (For Sea)

• Export Licence, where required and

• Any other documents.

Clearing/Forwarding Agent

Role:

• Ware housing Facility at DOC.

• Booking of Shipping Space and Air Freight.

• Arrange for shipment to be put onboard.

• Equipped to provider Information on shipping lines and freight to

different destination with regards to changes etc.

• He must have capacity to prepare and process the shipping

document like bill of lading, document receipt

• He should be able to trace the shipment if shipment goes astray.

• He should have capacity to access the damage caused to cargo in

case of any loss.

• Desirable that he has storage facility at major international market to

warehouse the goods in case the importer refuses to pick the good.

Export Procedure (Air)

• Registration

• Processing of Shipping Bill

• Arrival of Goods at Docks

• System Appraisal of Shipment

• Custom Examination of Export Cargo

• Custom Examination of Export Cargo

• Stuffing/Loading of Goods in Containers.

• Drawls of Samples

• Amendments

• Export of Goods under Claim for Drawback

Export Procedure at Sea Port (The below slide is a ppt (Double Click on slide)

Registeration for Business

identification

Electronic filing of Shipping Bill

Shipping BillChecking

document at Custom House

Loading of Goods under Supervision

of Preventive Officer

Generation of Shipping Bills.

Drawal of Sample

Physical Examination of Export Cargo by Dock Apraiser

Collection of bill of lading

Post Loading Certification

Mate's Receipt Port Procedures

Carting Permission

Vehicle Ticket

Mates Receipt

Bill of Lading


• Generation of Shipping Bills: For clearance of export goods, the exporter or export agent has to undertake the following formalities:

Registration:

Any exporter who wants to export his good needs to obtain PAN based

Business Identification Number (BIN) from the Directorate General of

Foreign Trade Prior to filing of shipping bill for clearance of export

goods.

The exporters must also register themselves to the authorized foreign

exchange dealer code and open a current account in the designated

bank for credit of any drawback incentive.


• Registration in the case of export under

export promotion schemes:- • All the exporter intending to export under the export promotion

scheme need to get their licenses/DEEC book ETC.

• Processing of Shipping Bill-Non-EDI:- • In case of Non-EDI, the shipping bills or bills of export are required

to be filled in the form as prescribed in the Shipping Bill and Bill of

Export (Form) regulation, 1991.

• An exporter need to apply different forms of shipping bill/bill of

export for export duty free goods, export of dutiable goods and

export under drawback etc.

Processing of Shipping Bill-EDI:

• Under EDI System, declarations in prescribed

format are to be filed through the Service

Centers of Customs. A checklist if generated for

verification of data by the exporter/CHA.

• After verification, the data is submitted to the

System by the service Center operator and the

System generates a Shipping Bill Number, which

is endorsed on the printed checklist and

returned to the exporter/CHA.

Export Procedure

• Arrival of Good at Docks: On the basis of examination and inspection goods are allowed enter into the Dock. At this

stage the port authorities check the quantity of the goods with the documents.

• System Appraisal of Shipping Bills: In Most of the cases, a shipping bill is processed by the system on the basis of

declarations made by the exporters without any human intervention. Sometimes the

Shipping Bill is also processed on screen by the Customs Officer

• Customs Examination of Export Cargo: The Customs Officer may inspect/examine the shipment along with the Dock Appraiser.

The Custom Officer enters the examination report in the system & then marks the

Electronic Bill along with all Original documents and check list to the Dock Appraiser.

If the Dock Appraiser is satisfied that the particulars entered in the system conform to the

description given in the original documents and as seen in the physical examination, he

may proceed to allow “Let export” for the shipment and inform the exporter or his agent.

Export Procedure

• Stuffing/Loading of Goods in Containers • The exporter or export agent hand over the exporters copy of the shipping

bill signed by Appraiser “Let Export” to the steamer agent. The agent then

approaches the proper officer for allowing the shipment.

• The Customs Preventive Officer supervising the loading of container and

general cargo in to the vessel may give “Shipped on Board” approval on the

exporter’s copy of the shipping bill.

• Drawal of Samples:

• Where the Appraiser Dock (export) order for samples to be drawn and

tested, the Customs Officer may proceed to draw two samples from the

consignment and enter the particulars thereof along with details of the

testing agency in the ICES/E system.

Export Procedure

• The disposal of the three copies of the test

memo is as follows:

• Original: To be sent along with the sample to test

agency.

• Duplicate- Customs copy to retained with 2nd sample.

• Triplicate – Exporter’s copy.

• The Assistant Commissioner/Deputy Commissioner if he

considers necessary, may also order for sample to be

drawn for purpose other than testing such as visual

Inspection and verification of description, market value

enquiry etc.

Export Procedure.

• Amendments: Any correction/amendments in the check list generated after filing of

declaration can be made at the service center, if the documents have

not yet been submitted in the system and the shipping bill number has

not been generated.

• Generation of Shipping Bills:

The shipping bill is generated by the system in two copies-one as

custom copy and one as exporter copy. Bothe the copies are the en

signed by Custom officer and the Custom House Agent.

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Freely Exportable Item

As the name suggests the items under this category

free to be exported and d not require any License.

Negative List of Exports

As the name suggests the

items under this category are

NOT permitted to be Exported at

all.

Restricted / Licensed Exports

Items under this category are

restricted and require License for exportation.

Categories of Export Goods 03 Categories of Export

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Factory Stuffing of Containers

The Exporter has permission

for stuffing the container (FCL) at his factory premise

under supervision from Central

Excise Official. Permission is given by Central Excise & Customs.

Dock / CFS stuffing

The Exporter does not have

permission for stuffing container (FCL) at his factory

premise.

LCL cargo also fall under this

category. Air Cargo Carting

The export cargo is carted at the airport nominated warehouse of

the airline.

Export Clearance Procedure

Facility of Export

Export can be done under any one of the Promotional schemes applicable using the requisite Application and Declaration for export.

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Export documentation made

ready at factory. .

Container stuffing under Excise official’s supervision

Commercial Invoice

Packing List

Shipper Declaration

Purchase Order

SDF(Statutory Declaration Form)

ADC(Authorized Dealer Code)

AR-4 (excisable goods)

Shipping Bill (Export Application)

Importer Exporter Code (IEC)

Random open check of cargo.

Loading cargo into container.

Closing & Sealing by official.

Endorsement of export docs.

Sealed envelope of docs to gateway port

customs Trucking permission given.

.

All docs filed for Customs

Clearance at Gateway port / CFS.

Loaded and Sealed container moves to port of Loading .

Documents cleared. Container seals inspected.

‘Let Export’ Order given.

Container moves to designated

Terminal for loading on vessel.

Excise/Customs official intimated

for export of cargo from factory. Empty Container picked up from

CY and transported to factory .

Export Clearance Procedure Factory Stuffing of Containers

By Sea By Air By Air By Sea

Arrival

Notice House

Airway Bill

Letter of

Indemnity of

Guarantee

Arrival

Notice Bill of

Lading

Master

Airway Bill

Debit/Credit Note and Report

Import Export

Delivery

Order

Delivery

Order Liner Doc. Manifest

Freight Forwarding System

Excise – Sea Port

• Excise clearance is common for all 3 AIR, SEA, ICT, where by the

exporter gives application for clearance of Cargo either by giving

excise duty or clearance by bank.

• Marine Insurance is provided if required.

• Octori / Entity TAX Exemption : Good brought from outside to

Mumbai and Calcutta is Subject to Octori payment / Toll Tax but

export cargo is exempted on specific request or tax is refunded on

completion of Export Activities.

– Calcutta the clearing Agent is required to inform the entry tax

office in advance to get exemption or obtain refund.

– Form N required to be submitted to concerned Octori check post

along with bill copy of shipping bill or Octori refund can be obtain

from FORM C within 45 days of loading of Cargo.

Custom and Port: Sea Port

• Other than TDI system the clearing Agent is required to file following

documents: – Principle Document:

– Additional Document.

• Principle Document are for the Port trust Authority and custom authority, For Port Authority exporter are required to file PT copy of shipping bill with

export Application, Vehicle Certificate .

• In Calcutta exporter is required to file Doc challah and Carting Order same

way he is required to submit Gate pass, But the Custom Document are

common for all, which includes Shipping Bill, Gate Notes, Exporter

Declaration, Bank Document, Invoice, GR form, this is for Non EDI process

(For EDI GR becomes SDF), Shipping declaration, Packing list, Copy of LC

or Contract, Declaration Form, Export Value Declaration Form.

ARE(Application for removal of Excisable Goods) – Export License, Invoice,

Excise clearance, Insurance Cover note, Market Value proof, details of

Authorized dealer where draw back bank account details are provided.

Shipment Procedure and Stages:

• 5 stages of Shipment.

– Custom Verification of Shipping bill.

– Carting to Transit shed.

– Cargo examination in DOC.

– Loading of Cargo

– Mates receipt

• Custom Verification Escalated clearance of import export Scheme (ECS), self-declaration scheme which is available to Stakes holder, EOVS, EHTP, STP, Central and State Undertaking, PSU’s. Manufacture exporters who have exported to last few years with minimum 25 consignment (Operating for at least 2 years), Bulk exporters of Goods.

• The Exporter or Importer is expected to give application to concern join Commissioner Custom who would approve this facility need to be obtained.

• Draw Sample and Match with, in case of any default the penalties are very heavy and facilities may be withdrawn.

• Once the Goods are cleared they are handed over to shipping line and the representative or the master endorses the information of Mates receipt, once the Goods are loaded the vessels at Mumbai and Calcutta the Mates receipt is given to export cargo Unit who gives it to Agent. At Calcutta it’s given to shed Writer.

• After receiving the mates receipt the custom prevention officer on duty puts his Stamp and Signature on shipping bill and confirms the dispatch of goods.

Export Procedure - Sea

• Post Shipment Documentation (Export) – EP (Export Promotion) copy of shipping bill.

– Commercial Invoice duly stamped by custom.

– Copy of LC.

– ARE is stamped (1 and 2 form of Central Excise).

• What does clearing Agent does? – He collects Mates Receipt and goes to shipping company office to obtain full set of Bill of Lading.

– On Receipt of bill of lading he must send shipment advice to overseas buyer to provide necessary

information regarding the Goods.

– Submit documents like invoice, packing list, Insurance document and bill of lading.

• Short Shipping or Shut out Notice: – These documents are filed in export department to take out Cargo which has been Shut-out or short

shipment.

– Original Custom Invoice is attested.

– Back-to-town application for short shipped goods.

• Under EDI System procedure is almost the same but the physical shipping bill is not

filed but information is kept with Service at the service Center or Ice gate. – Here exporter file SDF – Statutory Declaration Form.

Transit to Gateway Port

Activities: Sea Port

– Inland CT- Stuffing in Factory: Railway responsible for carrying the container and handover the transference

copy of shipping to Customs.

– Port: Exit port the Containers will be allowed to be exported under the supervision of preventive Officer and

check the Seal, incase found in good condition the Preventive office endorses bot copy of shipping bill and

he confirms the shipping material.

– All sealed Material is intake.

– All containers shipped under his supervision.

– The shipping company will file EGM at custom house, Export department , the export department within 24

hours will issue the copies and information regarding the receipt shipment.

– The Container unit will be dispatched once transfer copy of shipping bill by registered AD to ICD,

Commissioner within 48 hrs. on receipt of paper.

– While sending the information the department would endorse, date of loading of container.

– Date of Receipt of shipping bill

– Date of filling General Manifest.

– Date of Dispatch of ICD

– At ICD the transferring copy is scrutinized correlated regards to finalization of drawback claims and

redeeming the bond.

Thank You!

Indian Institute of Foreign Trade EPGDIB (VSAT)- 2014-15 Batch

Education

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