Help, the legal deposit for electronic

documents is here

MMC Seminar

Hilversum 16th of May 2013

Kaisa Unander , National Library in Sweden, Eva-Lis Green , Sveriges Television

Researcher in the future

E-legal deposit

The Process started 2003

Study 2009

– Act in force from the 1 July 2012

– From 1th April 2013 for a selected group

of suppliers

– From 1th January 2015

The Legal process

InvolvementInvolvement

E-legal deposit – the Supplier?

• Authorities /incl. universities

• Producers with automatic constitutional protection according to the Act of

Freedom of speech, i.e. editors of newspapers, journals, radio and tv-

programmes and news agencies.

• Professional producers and publishers

Kungl. bibliotket 2012-09-05

E-legal deposit – what?

• electronic material that is completed and of permanent

character.

• electronic material that is made available to the general public by

”transmission over the network”

• has the general public in Sweden as main target group or

the material has a Swedish author or creator or the material is

presented in Swedish to a substantial amount

E-legal deposit – What?

• I.e. editorial electronic material that is web unique

E-legal deposit – No legal deposit

E-legal deposit - How? – When?

• Carriers- USB:s or cd:s

• Alternative ways of delivery: onlinenetwork - ftp, webbformulär, RSS

E-legal deposit – legal regulations

According to the e-legal deposit act the National library of Sweden may

stipulate certain metadata.

Regardless the choice of delivery there must be information about the

delivered files concerning:

- Where and when the file was first published

- The fileformat

- Codes that are needed to enable reading a password-protected

document

- Relations to other files (for example: an article is structured in text,

pictures etc.)

- The relation between an e-legal deposit file and an object that is

part of a legal deposit delivery (example: a printed book with

password-protected exercises on the web)

All this is necessary for the long-term preservation and accessibility.

Retrieving IT-system

• MIMER

SVT Deliveries

• Can't be done in one way of delivery since the different media objects shall be

delivered separately together with additional metadata

• Delivery plan

• Webb unique video –on demand” - ”SVT built workflow” 1 of April

• Articles and stills – ”RSS –feeds” - September at earliest

• Live streamed video – recordings (as broadcast) – 1th of August

• Open Archive – selection of program and clips not published before- Manual

Standard XML-format for , example 1,2, and 4

For the live streamed video, example 3

• The files separately delivered in the same workflow as broadcast

• The metadata sent separately from the planning and scheduling system in the

same XML-format as broadcast schedules are sent called “TV-XML”

National Library reflexions

Kungl. bibliotket 2012-09-05

E-legal deposit –rights management

Accessability

• To whom

• When

• Where

• Open access, CC-licenses, copyright, agreements?

• Other countries?

Conclusion

• No clear picture concerning the metadata needed for preservation

• The National Library has a plan for long term storage and preservation

• Does this fit with PREMIS ?

A Happy Researcher in the future ????