Presentation SkillsPresentation Skills (Production Engineering (Production Engineering

Department, sem2, Department, sem2, Government Engineering Government Engineering

College-Bhavnagar)College-Bhavnagar)

Presented by:-Presented by:-

Yash shahYash shah

(130210125113) (130210125113)

Developing The Developing The AttitudeAttitude of a Successful Public of a Successful Public Speaker ISpeaker I

Remember that Remember that youyou know your subject know your subject Know your material well. Know your material well. Be the expert.Be the expert.Your primary duty is Your primary duty is to understand what your audience to understand what your audience needsneeds

to knowto know and prepare the message and supporting and prepare the message and supporting

materials in a way that delivers your materials in a way that delivers your message message clearlyclearly and and powerfulypowerfuly

Developing The Attitude of Developing The Attitude of a Successful Public a Successful Public Speaker IISpeaker II

Remember that the stage fright is Remember that the stage fright is normal, and be open about itnormal, and be open about it

Practice your presentation, do pilot Practice your presentation, do pilot teststests

Get the audience to participateGet the audience to participate Establish a rapport by using names & Establish a rapport by using names &

eye contacteye contact Establish & check the equipmentEstablish & check the equipment

Developing The Attitude of Developing The Attitude of a Successful Public a Successful Public Speaker IIISpeaker III

Research your audience, get acquainted Research your audience, get acquainted with at least one person in the audiencewith at least one person in the audience

Relax, breathe deeply, visualize yourself Relax, breathe deeply, visualize yourself successfulysuccessfuly

Dress comfortably and appropriatelyDress comfortably and appropriately Use your own style. Do not imitate anyoneUse your own style. Do not imitate anyone Use audiovisual aids, for a visual impactUse audiovisual aids, for a visual impact

PlanningPlanning

The most critical step in preparation isThe most critical step in preparation is

understanding the purposeunderstanding the purpose WhyWhy am I giving this presentation? am I giving this presentation? WhatWhat do I want the audience do I want the audience knowknow or or

to doto do at the end of the presentation? at the end of the presentation? HowHow do I want the audience to do I want the audience to feelfeel??

4 Types of Presentations4 Types of Presentations

Instructional

Oral Report

Sales

Explanatory

More Persuasive

More Detailed

About 4 Types of About 4 Types of Presentations IPresentations I

SalesSales: to sell an idea or suggestion to : to sell an idea or suggestion to clients, upper management, coworkers or clients, upper management, coworkers or employees. To persuade for an action or employees. To persuade for an action or beliefbelief

ExplanatoryExplanatory:To familiarize, give an :To familiarize, give an overall perspective or identify new overall perspective or identify new developments. Does not require detail developments. Does not require detail and persuasion. But should offer the and persuasion. But should offer the audience new or renewed audience new or renewed information&understandinginformation&understanding

About 4 Types of About 4 Types of Presentations IIPresentations II

InstructionalInstructional: When you want to teach : When you want to teach others how to use something like a new others how to use something like a new procedure or a piece of hardware. procedure or a piece of hardware. Needs persuasion, detail & audience Needs persuasion, detail & audience participationparticipation

Oral ReportOral Report:Bring the audience up to :Bring the audience up to date on something with which they are date on something with which they are already familiar. Focus on facts, figures already familiar. Focus on facts, figures &details involve little persuasive efforts.&details involve little persuasive efforts.

Know your audienceKnow your audience

Why should they listen to you?Why should they listen to you? How does what you say affect them?How does what you say affect them? What is in it for them to listen to What is in it for them to listen to

you?you? Why is it important for the audience Why is it important for the audience

to hear what you have to say?to hear what you have to say?

Collect information about what the Collect information about what the audience expect to hear.audience expect to hear.

Sections of a PresentationSections of a Presentation

There are 3 sections of a There are 3 sections of a presentationpresentation

1. Introduction1. Introduction

2. Main Body2. Main Body

3. Conclusion3. Conclusion

1. Introduction1. Introduction

For taking the attention and For taking the attention and convincing them to listen to you.convincing them to listen to you.

Never apologize for anything Never apologize for anything wrong.wrong.

Make your audience think that they Make your audience think that they are going to be informed, are going to be informed, entertained or enlightened.entertained or enlightened.

Start your spech with power.Start your spech with power.

Main elements in Main elements in Introduction IIntroduction I

Begin your talk with an attention Begin your talk with an attention getter. With an interesting story or getter. With an interesting story or a questiona question

Next, tell what is in it for them: Let Next, tell what is in it for them: Let them know that your information is them know that your information is relevant to their needs.relevant to their needs.

Increase your credibility by relating Increase your credibility by relating something about your background something about your background and expertiseand expertise

Main elements in Main elements in Introduction IIIntroduction II

Present yor agenda: the outlinePresent yor agenda: the outline““Tell them what you are going to tell Tell them what you are going to tell

them,them,Tell them, andTell them, andTell them what you just told them”Tell them what you just told them” What do you expect of the audienceWhat do you expect of the audienceInform them on question-answer Inform them on question-answer

session etc.session etc.

2. Main Body I2. Main Body I

Deliver what you promised in the Deliver what you promised in the shortest and most interesting wayshortest and most interesting way

Keep in mind in structuring your Keep in mind in structuring your message that message that

1.1. Attention cycle & Attention cycle &

2.2. PacingPacing Use repetition for rememberingUse repetition for remembering

2. Main Body II2. Main Body II

Use stories and examples for Use stories and examples for connection & associationconnection & association

Use intensity by tone of your Use intensity by tone of your voice, colors and bolds are for voice, colors and bolds are for visual intensityvisual intensity

Use visuals, hands, graphics, Use visuals, hands, graphics, statistics, group participation etcstatistics, group participation etc

ConclusionConclusion

Repeat your main idea or begin withRepeat your main idea or begin with

““Let’s review the main points we’ve Let’s review the main points we’ve covered”covered”

Last opportunity to emphasize main Last opportunity to emphasize main points.points.

Must be strong and persuasive.Must be strong and persuasive. You call for and encourage appropriate You call for and encourage appropriate

actionaction

To Do in Visuals To Do in Visuals

Check equipmentCheck equipment Present one idea per slidePresent one idea per slide Use dark background and light Use dark background and light

letteringlettering Use maximum 6 lines per slideUse maximum 6 lines per slide Use maximum 6 words per slideUse maximum 6 words per slide Keep slides simpleKeep slides simple

Avoid in VisualsAvoid in Visuals

Crowd informationCrowd information Turn your back to audienceTurn your back to audience Just reading lines like notesJust reading lines like notes Go back in slides for repeatingGo back in slides for repeating Turn off the lights any longer than Turn off the lights any longer than

necessarynecessary