Embed Size (px)
DESCRIPTION
This is the Project Management For Youth (PM4Y) program we collaborate with secondary schools, junior colleges, polytechnics and universities in Singapore. The main objective of this program is to introduce the key principles of project management to the youth, and equip these important life skills to them to be successful in studies and future career. This is the deck I used for my volunteer work to teach secondary school students in Singapore. The slides are not very elaborative and not much info, due to the nature of this workshop to the youth is mainly activity based. This workshop is only part of the whole program that not only teaches key principles in project management to children and youth, but we also give the students an opportunity to apply the knowledge in real-life projects. And on-going, together with the teachers, our volunteer will be the mentor to the students in providing guidance and coaching in project manager's ethical conducts, or setting up Special Interest Group in PM in the school.
Citation preview
Project Management
for Youth
Mr Nah Wee Yang Volunteer
Knowledge Method
Day 1
Introduction and
Initiation
Program Overview
TODAY’S AGENDA
Project Cases
Understand the Situation
Gather Relevant Information
PROGRAM OVERVIEW
Learning Objectives
• To learn an approach to plan and organize
projects and school work
• To apply the knowledge in school projects
and work
PROGRAM OVERVIEW
3-Stage Program
Stage 1: Learn
• Activity-based learning
Stage 2: Apply
• Experiential learning
Stage 3: Mentorship
• Towards self-actualization
6 hours workshop
4 weeks project
4 months mentorship
TODAY’S AGENDA
Project Cases
Program Overview
Understand the Situation
Gather Relevant Information
PLANNING A FIELD TRIP
Your teacher has put you in charge of
organizing a hiking trip for your class to Pulau Ubin
HOSTING A PARTY
You are in charge of hosting a post-exam school party
for all students to celebrate the year-end holidays
FUND RAISING
You are in charge of organizing a fund raising
for your local sports team
EXERCISE
Pick a Project.
How do you organize the work you need to do?
TODAY’S AGENDA
Understand the Situation
Program Overview
Project Cases
Gather Relevant Information
ORGANIZING
What is your project about and
how will you organize it?
INFLUENCES
Have you considered factors that
could affect your project?
UNCERTAINTIES
What could go wrong?
RISKS
Gather Relevant Information
TODAY’S AGENDA
Program Overview
Project Cases
Understand the Situation
GOAL
What is the goal?
• Why do it?
• When do it?
• Who is the project for?
• What are you going to do?
EXPECTATIONS
What will you include and
exclude from your project?
CONSTRAINTS
Have you identified all the constraints?
• Share what you know
• Discover what you
need to know
STAKEHOLDERS
Who will support and who will not support you?
• Who interested in the project?
Who are not?
• Who has positive influence on
the project? Who has bad
influence?
• Who will be impacted by the
project?
EXERCISE
Define your project GOAL
PROJECT MANAGEMENT
TERMS
• Statement of Work
• Project Charter
• Stakeholders
• Scope
REFLECTION
Day 2
Planning
LAST SESSION…
• Gather relevant information
• Define Goal
• Identify Constraints
• Uncover Stakeholders
• Determine Expectations
TODAY’S AGENDA
Planning Exercise
Determine Dependencies
Planning Process
PLANNING
How to start planning for your project?
PLANNING
The Planning Process
Gather Information
Define Scope Create WBS
Determine Dependencies
Estimate
• For resources
• For duration
• For costs
Finalize Plan
Re-plan if needed
TODAY’S AGENDA
Planning Exercise
Determine Dependencies
Planning Process
DEFINE SCOPE
What is IN the project? What is OUT of the project?
What to produce from project (deliverables)?
CREATE WBS
What do you need to do, and how will you do it?
CREATE WBS
Work Breakdown Structure (WBS)
DETERMINE DEPENDENCIES
What do you need before you can perform this activity?
ESTIMATE FOR RESOURCES
How much will the project cost?
ESTIMATE FOR DURATION
How much time required for each of the activities?
ESTIMATE FOR COSTS
How much will the project cost?
TODAY’S AGENDA
Planning Exercise
Finalize Plan
Planning Process
FINALIZE PLAN
REFLECTION
PLANNING
The Planning Process
Gather Information
Define Scope Create WBS
Determine Dependencies
Estimate
• For resources
• For duration
• For costs
Finalize Plan
Re-plan if needed
PROJECT MANAGEMENT
TERMS
• Work Breakdown Structure
• Critical Path Activities
• Dependencies
• Realistic Estimation
• Project Plan
WRAP UP AND SUMMARY
What have you learned?
Thank You
