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ENCOURAGE PRO-ACTIVE APPROACH
AMONG EMPLOYEES
PROTO-TYPE & TEST STAGE
IRAVATI KULKARNI, TEAM GREENRICH,
DESIGN THINKING ACTION LAB, 2013.
AN EMPLOYER’S PERSPECTIVE
Problem Statement
A smart, pro-active, committed, supportive & hard-working owner of a small urban business needs a way to help new employees adapt quickly & efficiently to their working environment. Because long time to adapt & learn skills weighs on productivity and profits.
Proposed Solution # 1
Encourage Pro-active Approach Among The Employees
When each employee is self-motivated, pro- active and ready to adapt, it promotes a healthy, competitive, efficient and productive atmosphere in the company.
BUT HOW TO DO IT???
The 5 ‘P’s Of Pro-Active Approach
Predict : Anticipating A Problem
Prevent : Preventing Potential Obstacles Or Problems
Plan : Planning For The Future, Being Creative, Being Visionary
The 5 ‘P’s Of Pro-Active Approach
Participate : Active Participation, Taking Initiative, Engaging With Others, Contribute, Be A Part Of The Team.
Perform : Taking Ownership Of Your Work, Holding Yourself Accountable, Stand Behind Your Decisions.
Intranet Office Network
The Solution Is Building An “Intranet Office Community Network”
In A Blog Or Website Format For The Company Employees To Share Their Experiences Of Pro-Activeness At Work!
This Is How It Will Work!
The Intranet Office Community
Sample Of The Intranet
Categories, Topics
News, Contests etc.
Links
Proactivity Board
Main Features Of Intranet Community
User-FriendlyNeeds Authorized Log-InAccessible From Mobiles/Laptops
etcMaintains Records & Data-BaseOpportunities For Improving
Inter-personal Relations & Work-Culture
Healthy Competition
BenefitsLessons Learnt Useful For The
Future Of Company & EmployeesEmployee Learns Faster & Knows
Whom To Ask For AdviceBoosts Morale, Creativity & Pro-
Active Approach Among Employees
Serves As A Platform To Launch & Gauge New Ideas Or Updates
BenefitsReal-Time Work Related Notes,
Experiences SharedInspiration For OthersInstant Appreciation & ApplauseRewards In Terms Of StatusOnline Record Of Offline ActivitiesMakes Work More Fun!
Testing Testing... “The concept is good and
workable. But normally these concepts work best at college level. Atoffice level to work, it needs open and politics-free environment and this should be the responsibility of the employerand the top most staff. Plus this should be part of the system and not some activity which starts off with a bang and then ends after a while.”
Proposed Solution # 2
Arrange Mentors For The New & Inexperienced Employees.
Each new employee gets his or her own
personal mentor who guides and coaches them step-by-step outside the office hours, so that the employees feel at ease within the work-space and are able to adapt quickly and efficiently to their work- environment.
The New Employee Has ToSelect His/Her Mentor From The
Senior Company Employees.
The Mentors would be experts in their selected, respective fields and interact with the new employees.
Panel Of Mentors BrochureThe New Employee Selects
His/Her Mentor From The List Of Available Mentors From The Brochure/ webpage.
The Brochure/ Webpage Describes The Qualification & Expertise Of The Mentor With Some Quotes.
Sample Brochure
Audit Of The Mentor Program
Reviewing & Revising The Mentor Program & The Mentor Panel Each Year Will Be Helpful.
New Ideas, Processes & Technology Could Be Implemented In This Program Each Year...
Testing Testing... “Though such program has a definite
potential, a lot depends on the personal interaction of the mentor and the employee. If they connect, then wow! But if they do not, that could cause trouble. The human angle has to be considered. So this solution, though probable, may not be the real answer. But it has a promise.”
~ The End ~